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Roster Team Administrator, Band 4

Gloucestershire Hospitals NHS Foundation Trust

The closing date is 13 October 2024

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Job summary

Roster Team Administrator, Band 4 (30 hours a week)

Please see JD and Person Spec for full information and contact us if you have any further questions.

The post holder will provide administration and systems support to the Roster Team and wider Trust and will report to the Operational Support Manager.

The role will provide general and system administration support to the implementation and delivery of the Roster system, as well as providing support to a wide range of service users. The post holder will provide day to day assistance via the help desk (video call, telephone and email) and may be required to provide basic navigation workshops.

The successful candidate will join a small team, working closely with the Resourcing Teams, to provide a proactive and supportive service to all staff groups within the organisation. Flexible working requests within service's hours (Mon - Fri 0800 - 1700) will be considered, please raise this during your interview if you wish to explore further.

Previous applicants need not apply

Main duties of the job

Assist the Operational Support Manager in the organisation of the Roster Team calendar and inbox management.

Provide general project and administrative support to the Roster Team.Support the Roster Team to achieve its objectives and Key Performance Indicators.

Liaise with all staff groups working within the organisation, providing reports and data as/when requested and assisting with basic system support where required.

Please see JD and Person Spec for full information.

About us

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

Date posted

27 September 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

318-24-COR-R12879-A

Job locations

Victoria Warehouse

Gloucester

GL1 2EL


Job description

Job responsibilities

Please see JD and Person Spec for full information. Below are a few of the key result areas:

To become the system administrator for the Trust's Electronic Rostering system.

To work closely with our operational service lines to effectively embed the system and processes across the Trust.

To support team members by providing a comprehensive and effective administration service using own initiative and innovative approach.

Job description

Job responsibilities

Please see JD and Person Spec for full information. Below are a few of the key result areas:

To become the system administrator for the Trust's Electronic Rostering system.

To work closely with our operational service lines to effectively embed the system and processes across the Trust.

To support team members by providing a comprehensive and effective administration service using own initiative and innovative approach.

Person Specification

Qualifications

Essential

  • NVQ 3 within a relevant field or equivalent experience
  • Enhanced computer skills with working knowledge of Microsoft office packages e.g., word, excel

Desirable

  • Allocate Certified Administrator or equivalent

Experience

Essential

  • Experience of working in a busy administrative environment, delivery a full range of secretarial and administrative procedures
  • Previous experience in organising and planning activities and being able to react to changes as required
  • Previous experience and knowledge of clinical or corporate systems

Desirable

  • Experience of working with database systems, preferably with a rostering system

Knowledge/ Skills

Essential

  • Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail
  • Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
  • Ability to produce work of a high presentational standard with a high degree of accuracy
Person Specification

Qualifications

Essential

  • NVQ 3 within a relevant field or equivalent experience
  • Enhanced computer skills with working knowledge of Microsoft office packages e.g., word, excel

Desirable

  • Allocate Certified Administrator or equivalent

Experience

Essential

  • Experience of working in a busy administrative environment, delivery a full range of secretarial and administrative procedures
  • Previous experience in organising and planning activities and being able to react to changes as required
  • Previous experience and knowledge of clinical or corporate systems

Desirable

  • Experience of working with database systems, preferably with a rostering system

Knowledge/ Skills

Essential

  • Good organisational skills - able to manage busy workload, prioritise work and have a good attention to detail
  • Knowledge of confidentiality and data protection legislation and is able to use discretion where necessary
  • Ability to produce work of a high presentational standard with a high degree of accuracy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Victoria Warehouse

Gloucester

GL1 2EL


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Victoria Warehouse

Gloucester

GL1 2EL


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Operational Support Manager

Mikyla Moyle

Mikyla.Moyle1@nhs.net

03004226929

Date posted

27 September 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

318-24-COR-R12879-A

Job locations

Victoria Warehouse

Gloucester

GL1 2EL


Supporting documents

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