Medical Secretary, Band 3- Oncology

Gloucestershire Hospitals NHS Foundation Trust

The closing date is 02 October 2024

Job summary

Medical Secretary, Band 3 (26.5 hours a week)

An exciting opportunity has arisen for a Part Time (26.5 hours) B3 Medical Secretary position to join our extremely busy yet friendly Oncology team based at Cheltenham General Hospital. (4 days per week)

This important role supports the Outpatient Services in Oncology for Gloucestershire Hospitals NHS Foundation Trust.

Main duties of the job

You will ideally have secretarial experience and be accustomed to working in a high pressured yet friendly environment.

As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills.

You will be expected to take responsibility for the workload of a small team of consultants and support the wider secretarial teams as required andunder the supervision of the Supervisor Secretaries.

About us

Our friendly and hardworking Oncology secretarial team supports a large cohort of medical staff including consultant clinical and medicaloncologists, staff grades and advanced nurse practitioners.

We welcome our new members of the team with full training and support.

Holiday entitlement of 27 days per year, pro-rata, plus 8 Bank Holidays, rising to 33 days after 10 years' service

An annual personal development review to support your career aspirationsOccupational health services and support

Automatic membership of the NHS Pension Scheme

Date posted

11 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

318-24-D&S-T1759

Job locations

Cheltenham General Hospital

Keynsham Road

Cheltenham

GL53 7AN

Job description

Job responsibilities

- Use of voice recognition software to transcribe and proofread dictated letters

- Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patientcontacts as directed by the secretary supervisor.

- Typing detailed medical reports for legal use when necessary.

- Take and transcribe minutes as appropriate.

- Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork asrequired by the clinical team/supervisor.

- Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.

- Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc

- Take ownership and responsibility for the workload of a team of Consultants, Drs and Nurses

See full Job description for further details

Additional contact details

Jennifer Wike (Administration Manager)

Tel: 0300 422 4029

Email: jennifer.wike@nhs.net

Job description

Job responsibilities

- Use of voice recognition software to transcribe and proofread dictated letters

- Typing correspondence to patients, GPs, medical staff and any other required addressee following clinical attendance or other patientcontacts as directed by the secretary supervisor.

- Typing detailed medical reports for legal use when necessary.

- Take and transcribe minutes as appropriate.

- Diary management, including making appointments, booking of meeting dates and venues, organising and distributing paperwork asrequired by the clinical team/supervisor.

- Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references etc.

- Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc

- Take ownership and responsibility for the workload of a team of Consultants, Drs and Nurses

See full Job description for further details

Additional contact details

Jennifer Wike (Administration Manager)

Tel: 0300 422 4029

Email: jennifer.wike@nhs.net

Person Specification

Qualifications

Essential

Educated to GCSE grade C or above (or equivalent) in literacy and numeracy
Typing Qualification or demonstrable experience (min 40 wpm)

Skills

Essential

Good command and understanding of English, punctuation and grammar
Good communication and social skills
Motivated and innovative
Computer literate in MS Word, Excel, Powerpoint, Outlook/Diary management
Accuracy and attention to detail

Person Specification

Qualifications

Essential

Educated to GCSE grade C or above (or equivalent) in literacy and numeracy
Typing Qualification or demonstrable experience (min 40 wpm)

Skills

Essential

Good command and understanding of English, punctuation and grammar
Good communication and social skills
Motivated and innovative
Computer literate in MS Word, Excel, Powerpoint, Outlook/Diary management
Accuracy and attention to detail

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Cheltenham General Hospital

Keynsham Road

Cheltenham

GL53 7AN

Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Cheltenham General Hospital

Keynsham Road

Cheltenham

GL53 7AN

Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Supervisor Secretary

Tanya Goodacre

tanya.goodacre@nhs.net

03004224032

Date posted

11 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

318-24-D&S-T1759

Job locations

Cheltenham General Hospital

Keynsham Road

Cheltenham

GL53 7AN

Supporting documents

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