Medical Typist / Admin Assistant - Cardiology, Band 2

Gloucestershire Hospitals NHS Foundation Trust

Information:

This job is now closed

Job summary

The position is part time 26.5 hours per week (maternity cover).

An opportunity has arisen for a motivated, well organised, committed individual to join the Cardiology Admin & Secretarial Team.

The job is in an extremely busy yet friendly Team. The successful candidate will join a highly motivated and hard working team based at Gloucestershire Royal Hospital.

Main duties of the job

The post-holder will provide an efficient, confidential and professional service to the medical staff and their supporting team. This will include audio typing and general administrative support to enable provision of patient care and speciality services. Good communication with patients, relatives, general practitioners and other hospital staff is essential to ensure a proficient, high-quality service for patients and clinicians. The post-holder will be expected to work as part of the Cardiology team but also support the secretarial team as needed.

About us

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

Date posted

17 July 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pa pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

318-24-MED-T1655

Job locations

Gloucestershire Royal Hospital

Great Western Road

Gloucester

GL1 3NN


Job description

Job responsibilities

The medical typist / admin assistant is responsible for:

- Providing a comprehensive audio typing and administrative service to the medical staff and their supporting team.

- Undertaking routine office duties including electronic note tracking, photocopying, filing of correspondence and results and maintenance of records

- Managing the mail for the unit.

- Providing cover for colleagues in their absence to maintain service levels

- Ensuring excellent communication is provided to patients, relatives, general practitioners and other hospital staff to ensure a proficient, high-quality service for patients and clinicians.

- Regularly informing the secretarial supervisor about progress and flags up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc.

- Supporting the achievement of Trust performance by ensuring administrative standards are met e.g., typing times, test results passed to clinician and any potential 52-week breaches are escalated to the clinician, secretarial supervisor or AGM/DGM to avoid breach.

Job description

Job responsibilities

The medical typist / admin assistant is responsible for:

- Providing a comprehensive audio typing and administrative service to the medical staff and their supporting team.

- Undertaking routine office duties including electronic note tracking, photocopying, filing of correspondence and results and maintenance of records

- Managing the mail for the unit.

- Providing cover for colleagues in their absence to maintain service levels

- Ensuring excellent communication is provided to patients, relatives, general practitioners and other hospital staff to ensure a proficient, high-quality service for patients and clinicians.

- Regularly informing the secretarial supervisor about progress and flags up as a matter of urgency any issues, for example, capacity or delays due to internal or external factors, difficult queries from patients, etc.

- Supporting the achievement of Trust performance by ensuring administrative standards are met e.g., typing times, test results passed to clinician and any potential 52-week breaches are escalated to the clinician, secretarial supervisor or AGM/DGM to avoid breach.

Person Specification

Qualifications

Essential

  • Educated to GCSE Grade C or above in literacy and numeracy
  • Proficient Keyboard Skills
  • Computer literate
  • Typewriting / word processing RSA level or equivalent practical experience

Experience

Essential

  • Audio Typing
  • Office Experience

Desirable

  • Previous medical/ hospital/ NHS experience
  • Understanding and previous experience in medical terminology

Knowledge/ Skills

Essential

  • Good command and understanding of English, punctuation and grammar
  • Team Worker
  • Good communication and social skills

Desirable

  • Knowledge of NHS systems
Person Specification

Qualifications

Essential

  • Educated to GCSE Grade C or above in literacy and numeracy
  • Proficient Keyboard Skills
  • Computer literate
  • Typewriting / word processing RSA level or equivalent practical experience

Experience

Essential

  • Audio Typing
  • Office Experience

Desirable

  • Previous medical/ hospital/ NHS experience
  • Understanding and previous experience in medical terminology

Knowledge/ Skills

Essential

  • Good command and understanding of English, punctuation and grammar
  • Team Worker
  • Good communication and social skills

Desirable

  • Knowledge of NHS systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Gloucestershire Royal Hospital

Great Western Road

Gloucester

GL1 3NN


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Gloucestershire Royal Hospital

Great Western Road

Gloucester

GL1 3NN


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Deputy General Manager

Stacey Webb

stacey.webb@nhs.net

03004226540

Date posted

17 July 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pa pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

318-24-MED-T1655

Job locations

Gloucestershire Royal Hospital

Great Western Road

Gloucester

GL1 3NN


Supporting documents

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