Admissions Coordinator, Band 3 - Trauma and Orthopaedic

Gloucestershire Hospitals NHS Foundation Trust

The closing date is 02 May 2024

Job summary

To provide an effective admissions service for a designated service or group of consultants and be the primary point of contact for patients and staff for any administrative issues relating to those admissions. To ensure that patients are given clear information regarding their surgery arrangements and that their surgical pathway is managed smoothly and efficiently, in line with RTT rules.

Main duties of the job

Work closely with the responsible surgeons, lead nurses, pre-assessment and theatres to ensure that theatre lists are appropriately utilised. Ensure that any patients who have their surgery cancelled are managed effectively and safely. Ensure that any cancelled theatre slots are filled. Ensure that all waiting lists and admissions are managed in line with the Trust's Access Policy.

About us

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

Date posted

18 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

318-24-SUR-R12505

Job locations

Trustwide

Gloucestershire

GL1 3NN

Job description

Job responsibilities

Proactively manage waiting times for individual patients and inpatient waiting lists to ensure national standards are not breached.

Book / request outpatient appointments patients within clinical and Trust waiting time targets

To monitor/validate RTT PTLs to ensure the patient is on the correct pathway, adjust pathway if incorrect and highlight concerns or issues to the supervisor. To liaise closely with the Validation Team to support patient tracking from referral to treatment.

Process cancellations and offer patients new dates observing Trust waiting times.

Liaise with pre-operative assessment and ensure appointments are arranged with sufficient lead in time prior to surgery/procedure. To check with pre-operative assessment if the patient is not recorded as fit on TrakCare and ensure that the consultant is aware of any potential delays that may affect the patients operation date.

To follow surgeons instructions to ensure theatre lists are booked appropriately to ensure that theatre time is maximised.

To inform theatres of any specific kit and X-ray requirements identified by the consultant during listing to enable theatres to plan for the patients operation

Contact patients with the proposed operation date and negotiate alternatives if not suitable with patient choice.

To provide non-clinical advice effectively and empathetically to patients and their relatives. This includes exchanging information with patients and relatives on a variety of departmental issues and procedures, demonstrating Trust Values by pacifying anxious patients and relatives.

Recognising the need to accommodate diversity in our patient population by booking translation services for patients with cultural or language difficulties and transport arrangements for patients with mobility issues

Support the supervisor in the training of new starters/less experienced staff

Flagging up to relevant departments (pre-operative assessment, theatre scheduling, theatres and orthopaedic rota co-ordinator) when non-timetabled sessions are being scheduled

Responsible for updating/maintaining information systems/spreadsheets to assist in the smooth running of the department in accordance with Trust policies

To highlight bottlenecks within the process to the supervisor, working collaboratively to identify and implement solutions

To identify patients who require funding and highlight to secretaries for form completion, to monitor and ensure the funding has been approved prior to the patients admission.

To inform the Validation Team of out of county patients where inter-provider forms and allocation of pathways need completing. To ensure image transfers are done accordingly.