Job summary
Welcome to the Post-Graduate Medical Education Department at Gloucestershire Hospitals NHS Foundation Trust (GHNHSFT).The Secretary to the Director of Medical Education (DME) & PGME Adminstrator Post is pivotal, contributing to the success/expansion/development of the Post-Graduate Medical Education Department at GHNHSFT.
In supporting the Director of Medical Education (DME) the Post-Holder will be responsible for providing comprehensive secretarial, administrative and organisational support to the PGME Department. Tolerance, a calm nature, and a sense of humour are essential.
This is an exciting time for Postgraduate Medical Education in Gloucestershire, with Nationally expanding Medical Training Posts, our Enhancing Generalist Skills trailblazer programme, a regional Endoscopy Training Academy and an Education Innovation and Research programme.
Main duties of the job
* The Post-Holder will be responsible, whilst using personal judgment to support the DME and the PGME Department and colleagues.* The Post-Holder to support the Trust Physician Associate Lead with student placements from University of West of England and Worcester University, as required.
* The Post-Holder to be responsible for the administrative and clerical support to the Enhance Pilot at GHNHSFT.
* To act as an interface for all educational enquiries.
* Responsible for managing own workload and working independently, whilst also contributing to the PGME Team. At times you will be required to cover other Medical Educational activity, Educational Events/Study days/covering the office/booking rooms/ordering catering etc.,
About us
Our current team are all proud to be part of the Postgraduate Medical Education Department, here at Gloucestershire Hospitals NHS Trust, and we look forward to welcoming our new colleague who will hopefully be kind, considerate, and immensely organised, whilst joining us in our wholehearted commitment to our Medical Staff and training.
You should have good written and communication skills, experience of working with people of all levels, and be able to work autonomously using their own sound initiative and judgment.
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
Job description
Job responsibilities
This Post is responsible for the administrative functions of supporting the Director of Medical Education (DME,) the PGME Team, and the Physician Associate Lead, providing a client-focused, comprehensive service.
The Post-Holder must use their own judgment to deal with enquiries, whatever the nature, recognising where/when appropriate to escalate.
This role requires the need to exhibit consistently stable communication skills, in the virtual, face-to-face and digital forums, whilst also holding the ability to continually demonstrate confident interpersonal skills.
Must be comfortable and confident of working of working without direct supervision.
Delivering on our own Trusts and NHSEs Health and Well-Being Agenda, the Post-Holder having the opportunity to train as a Mental Health First Aider. You should be kind, trust-worthy and exhibit the personal quality of sharing ones own time to support others unconditionally.
Work closely with all Internal and External Stakeholders.
The Post-Holder will demonstrate a professional attitude at all times, and across all levels of Internal/External Stakeholders, exhibiting excellent written and verbal communication skills.
Adhere to high standards of professionalism and confidentiality to communicate information regarding trainee/trainer/staff issues in a timely, effective and governance manner.
Knowledge of Microsoft Office applications, (Word, Excel, Access, Power Point and Outlook) with the ability to demonstrate use of most packages.
To be able to work to strict deadlines and able to switch tasks readily and frequently without loss of concentration.
Self-motivated with a pro-active approach, able to work without direct supervision, all whilst retaining a sense of humour.
To be committed to the direct delivery of the Post-Graduate Medical Education Service within GHNHSFT.
Job description
Job responsibilities
This Post is responsible for the administrative functions of supporting the Director of Medical Education (DME,) the PGME Team, and the Physician Associate Lead, providing a client-focused, comprehensive service.
The Post-Holder must use their own judgment to deal with enquiries, whatever the nature, recognising where/when appropriate to escalate.
This role requires the need to exhibit consistently stable communication skills, in the virtual, face-to-face and digital forums, whilst also holding the ability to continually demonstrate confident interpersonal skills.
Must be comfortable and confident of working of working without direct supervision.
Delivering on our own Trusts and NHSEs Health and Well-Being Agenda, the Post-Holder having the opportunity to train as a Mental Health First Aider. You should be kind, trust-worthy and exhibit the personal quality of sharing ones own time to support others unconditionally.
Work closely with all Internal and External Stakeholders.
The Post-Holder will demonstrate a professional attitude at all times, and across all levels of Internal/External Stakeholders, exhibiting excellent written and verbal communication skills.
Adhere to high standards of professionalism and confidentiality to communicate information regarding trainee/trainer/staff issues in a timely, effective and governance manner.
Knowledge of Microsoft Office applications, (Word, Excel, Access, Power Point and Outlook) with the ability to demonstrate use of most packages.
To be able to work to strict deadlines and able to switch tasks readily and frequently without loss of concentration.
Self-motivated with a pro-active approach, able to work without direct supervision, all whilst retaining a sense of humour.
To be committed to the direct delivery of the Post-Graduate Medical Education Service within GHNHSFT.
Person Specification
Qualifications
Essential
- Good Standard of Secondary Education GCSE/Equivalent English and Maths Grade C/above
Desirable
- A relevant NVQ Administrative Qualification
Experience
Essential
- At least 1-year Customer Service/Secretarial/Administrative Experience
- Experience of producing documents to a high standard with good accuracy
- Experience of using Microsoft Office including Outlook and Word
- Experience of working within part of a team
Desirable
- Experience of Reception/Office systems in an NHS Environment
Knowledge / Skills
Essential
- Understanding the requirement of confidentiality
- Can demonstrate good standards of written and verbal communication
- Evidence of excellent organisational skills and attention to detail
- Self-Motivated, Reliable, Flexible and have a sense of humour
Desirable
- Confident in establishing and maintaining key working relationships
Person Specification
Qualifications
Essential
- Good Standard of Secondary Education GCSE/Equivalent English and Maths Grade C/above
Desirable
- A relevant NVQ Administrative Qualification
Experience
Essential
- At least 1-year Customer Service/Secretarial/Administrative Experience
- Experience of producing documents to a high standard with good accuracy
- Experience of using Microsoft Office including Outlook and Word
- Experience of working within part of a team
Desirable
- Experience of Reception/Office systems in an NHS Environment
Knowledge / Skills
Essential
- Understanding the requirement of confidentiality
- Can demonstrate good standards of written and verbal communication
- Evidence of excellent organisational skills and attention to detail
- Self-Motivated, Reliable, Flexible and have a sense of humour
Desirable
- Confident in establishing and maintaining key working relationships
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
