Job summary
The GHNHSFT Maternity Services are looking to appoint a dynamic and experienced project manager for the post of Recruitment and Retention Project Manager (R&RPM). This Band 8A post is fixed term for 12 months, for 22.5 hours (0.6 WTE). The R&RPM will use project management methodology together with their knowledge of maternity services to drive service change in midwifery workforce recruitment and retention with an emphasis on midwifery wellbeing. The R&RPM will work with the Head of Midwifery to enhance and then support a focused and sustainable plan of work.
An exciting opportunity has arisen to manage a project to improve recruitment and retention within maternity services at Gloucestershire Hospitals NHS Foundation Trust . The post has been designed to accelerate the R&R plan completed by the Head of Midwifery This is a fixed term post for one year funded by NHS England to respond to the workforce issues within many maternity services.
The successful applicant will work with maternity service leads to develop a focused plan of work.
This role is suitable for those with clinical midwifery experience or those with recruitment experience. Registration as a midwife is not a stipulation of application.
Main duties of the job
- Responsible for the planning delivery and organisation of complex recruitment and retention improvement projects making use of appropriate project management methodology.
- Develop mechanisms for identifying and addressing individual needs of midwives
- Provide, or signpost to, resources that will promote job satisfaction and retention across multiple domains including those related to pastoral care, learning support and career development
- Provide individualised situated support in clinical environment for students, return to practice learners and early career midwives
- Responsibility for collating and analysing comprehensive documentation for projects and work streams, ensuring that all stakeholders use an agreed set of processes and systems to monitor performance against actions, milestones and timescale.
- To maintain an overview of all work streams performance against plan, identifying risks, issues, dependencies and relationships between work streams; advising on & implementing appropriate mitigating and corrective actions or adjustments to the project plan.
- Hold the budget for the project, manage resources, timescales and costs and provide regular reports to the Maternity Leadership team/ Maternity Delivery Group (MDG) including highlight and exception reports.
- Maintain project risk logs and develop contingency plans for identified issues.
- Act as expert resource for queries on project implementation and processes.
About us
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.
The Women & Children's Division are well established and are focused on continued service improvement.
The teams are based at Gloucester Royal Hospital with outpatient activity taking place and at Cheltenham General and Gloucester Royal hospitals.
Job description
Job responsibilities
The post holder will have strategic change programmes and discrete projects to manage and will also be expected to provide professional advice, guidance supervision and support to other projects and programmes of work being undertaken within the teams as required.
The post holder is responsible for the design of project plans and ensuring their successful implementation within agreed timescales and budgets
- Liaise with other project managers and team members to maintain awareness of the project and identify conflicting resources and scheduling issues and risks.
- Ensure sufficient links made between Trust HOM/DOM and PWR leads to support effective data submission into existing provider workforce returns
- Work collaboratively with the regional retention teams to inform and evaluate national retention offer for midwives
- Participate in learning activities locally and nationally to enhance the overall objectives of the programme
- Develop mechanisms to promote personalised exit interviews for all Trust leavers and develop themes to demonstrate areas for improvement to be discussed/escalated with other unit-based retention leads, regional retention leads and the national retention team
- Play an active role in the maternity workforce universal support offer and other support initiatives, to assist Trusts with recruitment and retention challenges
- Support other team members in gaining knowledge and experience of project processes and tasks.
- To be familiar with and adhere to the policies and procedures of the Trust.
- Behave and act at all times in accordance with the Trust Values, of Working Together, Respect and Compassion, Engagement and Involvement and Improvement and Development
- To achieve and demonstrate agreed standards of personal and professional development within agreed timescales.
- To participate fully in the performance and development review (appraisal) process and undertake Continuing Professional Development as required.
- To participate in surveys and audits as necessary in order to enable the Trust to meet its statutory requirements.
- To be aware of the Trusts emergency planning processes and follow such processes as necessary, in the event of an unexpected incident.
- This job description is not exhaustive. Staff may be required to undertake any other duties at the request of the line manager, which are commensurate with the band, including project work, internal job rotation and absence cover.
Job description
Job responsibilities
The post holder will have strategic change programmes and discrete projects to manage and will also be expected to provide professional advice, guidance supervision and support to other projects and programmes of work being undertaken within the teams as required.
The post holder is responsible for the design of project plans and ensuring their successful implementation within agreed timescales and budgets
- Liaise with other project managers and team members to maintain awareness of the project and identify conflicting resources and scheduling issues and risks.
- Ensure sufficient links made between Trust HOM/DOM and PWR leads to support effective data submission into existing provider workforce returns
- Work collaboratively with the regional retention teams to inform and evaluate national retention offer for midwives
- Participate in learning activities locally and nationally to enhance the overall objectives of the programme
- Develop mechanisms to promote personalised exit interviews for all Trust leavers and develop themes to demonstrate areas for improvement to be discussed/escalated with other unit-based retention leads, regional retention leads and the national retention team
- Play an active role in the maternity workforce universal support offer and other support initiatives, to assist Trusts with recruitment and retention challenges
- Support other team members in gaining knowledge and experience of project processes and tasks.
- To be familiar with and adhere to the policies and procedures of the Trust.
- Behave and act at all times in accordance with the Trust Values, of Working Together, Respect and Compassion, Engagement and Involvement and Improvement and Development
- To achieve and demonstrate agreed standards of personal and professional development within agreed timescales.
- To participate fully in the performance and development review (appraisal) process and undertake Continuing Professional Development as required.
- To participate in surveys and audits as necessary in order to enable the Trust to meet its statutory requirements.
- To be aware of the Trusts emergency planning processes and follow such processes as necessary, in the event of an unexpected incident.
- This job description is not exhaustive. Staff may be required to undertake any other duties at the request of the line manager, which are commensurate with the band, including project work, internal job rotation and absence cover.
Person Specification
Qualifications
Essential
- Educated to GCSE grade C or above (equivalent) in literacy and numeracy
- IT Microsoft Office Qualifications or work based experience in Outlook, Word, Excel, PowerPoint, Teams and Zoom.
- Project Experience
Experience
Essential
- Assist with and write or amend policies and procedures in line with the new system processes
Desirable
- PRINCE 2 Practitioner Certified or similar
- Experience of developing processes by using initiative and thinking creatively to generate ideas and possible solutions to improve service delivery.
Knowledge/ Skills
Essential
- Excellent communication, interpersonal, negotiating and influencing skills, both written and verbal to lead and support staff through change processes
- Strong planning and organisational skills.
- Ability to effectively prioritise workload and resolve unforeseen problems as they occur.
- Ability to work on own initiative, independently and as part of a team.
- Ability to deal appropriately and professionally with confidential, complex and sensitive information. Attention to detail and accuracy
Person Specification
Qualifications
Essential
- Educated to GCSE grade C or above (equivalent) in literacy and numeracy
- IT Microsoft Office Qualifications or work based experience in Outlook, Word, Excel, PowerPoint, Teams and Zoom.
- Project Experience
Experience
Essential
- Assist with and write or amend policies and procedures in line with the new system processes
Desirable
- PRINCE 2 Practitioner Certified or similar
- Experience of developing processes by using initiative and thinking creatively to generate ideas and possible solutions to improve service delivery.
Knowledge/ Skills
Essential
- Excellent communication, interpersonal, negotiating and influencing skills, both written and verbal to lead and support staff through change processes
- Strong planning and organisational skills.
- Ability to effectively prioritise workload and resolve unforeseen problems as they occur.
- Ability to work on own initiative, independently and as part of a team.
- Ability to deal appropriately and professionally with confidential, complex and sensitive information. Attention to detail and accuracy
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
