Traineeship in Business Administration

Gloucestershire Hospitals NHS Foundation Trust


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Job summary

Job Title:

Traineeship in Business Administration


37.5 hrs between Monday to Friday Negotiable


GHNHSFT Traineeship Terms and Conditions,


ACT Team

Responsible and accountable to:

Senior Administrator

This Traineeship is a rare an exciting opportunity to learn new skills and work as part of the Apprenticeships and Career Teams at Gloucestershire Hospitals NHS Foundation Trust

The Team play an important role in developing the skills of existing staff as well as attracting new apprentices into the Trust.

This Traineeship is suitable for anyone with a desire to learn and develop their Business and Administration skills with a view to beginning a career in Business Administration

Main duties of the job

The Trainee will provide effective & efficient business & administrative support to the Apprenticeships & Careers Team

Following training, the trainee will be required to work on their own initiative to ensure effective customer service.

The successful applicant will be supported by the Senior Administrator under the direction of Apprenticeships & Careers Manager, as well as support & training from other members of the Team

The successful candidate will be:

Answering incoming calls, emails and queries & taking messages

You will maintain the office filing/archiving system

Assisting with marketing and admin for events, websites, and social media account whilst maintaining and updating the display boards to promote departmental activity

Helping with weekly, monthly department focus events.

About us

The Apprenticeships & Careers Team attract and develop a workforce with the right knowledge, skills and competence necessary to deliver safe patient care and to enhance the quality of service delivery in line with our Trust vision of Best Care for Everyone and contribute to Our Journey to Outstanding.

Job description

Job responsibilities

    • Ability to communicate clearly with customers or other service users, provide information on a range of issues relating to the services we provide
    • Respond to queries from colleagues or other staff relating to Apprenticeship and Careers
    • Ability to work within the Apprenticeship and Careers office guidelines and procedures, observing confidentiality and security of data, seeking support from the office supervisors where necessary.
    • Intermediate IT skills and the ability to adapt with the IT systems used by the Gloucestershire Hospitals NHS Foundation Trust
    • Deal with the Apprenticeship and Careers Offices admin tasks in line with the guidelines and processes.
    • Prioritising daily tasks to achieve set timescales
    • To support the Apprenticeship and Careers Co-ordinators with any administrative tasks.
  • Able to understand and be understood in circumstances where may there be barriers to understanding.

Person Specification



  • GCSE Level or equivalent Grade D/(3) English, or equivalent (e.g. Functional Skills Level 1 Literacy) and Mathematics GCSE Grade D(3) or equivalent (e.g. Functional Skills Level 1 Numeracy)



  • Intermediate IT skills and the ability to adapt with the IT systems used by Gloucestershire Hospitals NHS Trust

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust


Gloucester Royal Hospital



Employer's website (Opens in a new tab)

For questions about the job, contact:

Sana Khan


Date posted

25 August 2021

Pay scheme





Fixed term


8 weeks

Working pattern


Reference number


Job locations

Gloucester Royal Hospital



Supporting documents

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0300 330 1013

Outside UK:

+44 300 330 1013

Opening times:

Monday to Friday: 8am to 6pm

Saturday: 9am to 3pm

Closed Bank Holidays including Easter Sunday, Christmas Day, Boxing Day and New Year's Day.