Job summary
Job Title:
Traineeship in Business Administration
Hours:
37.5 hrs between Monday to Friday Negotiable
Contract:
GHNHSFT Traineeship Terms and Conditions,
Department/Area:
ACT Team
Responsible and accountable to:
Senior Administrator
This Traineeship is a rare an exciting opportunity to learn new skills and work as part of the Apprenticeships and Career Teams at Gloucestershire Hospitals NHS Foundation Trust
The Team play an important role in developing the skills of existing staff as well as attracting new apprentices into the Trust.
This Traineeship is suitable for anyone with a desire to learn and develop their Business and Administration skills with a view to beginning a career in Business Administration
Main duties of the job
The Trainee will provide effective & efficient business & administrative support to the Apprenticeships & Careers Team
Following training, the trainee will be required to work on their own initiative to ensure effective customer service.
The successful applicant will be supported by the Senior Administrator under the direction of Apprenticeships & Careers Manager, as well as support & training from other members of the Team
The successful candidate will be:
Answering incoming calls, emails and queries & taking messages
You will maintain the office filing/archiving system
Assisting with marketing and admin for events, websites, and social media account whilst maintaining and updating the display boards to promote departmental activity
Helping with weekly, monthly department focus events.
About us
The Apprenticeships & Careers Team attract and develop a workforce with the right knowledge, skills and competence necessary to deliver safe patient care and to enhance the quality of service delivery in line with our Trust vision of Best Care for Everyone and contribute to Our Journey to Outstanding.
Job description
Job responsibilities
-
- Ability to communicate clearly with customers or other service users, provide information on a range of issues relating to the services we provide
- Respond to queries from colleagues or other staff relating to Apprenticeship and Careers
- Ability to work within the Apprenticeship and Careers office guidelines and procedures, observing confidentiality and security of data, seeking support from the office supervisors where necessary.
- Intermediate IT skills and the ability to adapt with the IT systems used by the Gloucestershire Hospitals NHS Foundation Trust
- Deal with the Apprenticeship and Careers Offices admin tasks in line with the guidelines and processes.
- Prioritising daily tasks to achieve set timescales
- To support the Apprenticeship and Careers Co-ordinators with any administrative tasks.
- Able to understand and be understood in circumstances where may there be barriers to understanding.
Job description
Job responsibilities
-
- Ability to communicate clearly with customers or other service users, provide information on a range of issues relating to the services we provide
- Respond to queries from colleagues or other staff relating to Apprenticeship and Careers
- Ability to work within the Apprenticeship and Careers office guidelines and procedures, observing confidentiality and security of data, seeking support from the office supervisors where necessary.
- Intermediate IT skills and the ability to adapt with the IT systems used by the Gloucestershire Hospitals NHS Foundation Trust
- Deal with the Apprenticeship and Careers Offices admin tasks in line with the guidelines and processes.
- Prioritising daily tasks to achieve set timescales
- To support the Apprenticeship and Careers Co-ordinators with any administrative tasks.
- Able to understand and be understood in circumstances where may there be barriers to understanding.
Person Specification
Qualifications
Essential
- GCSE Level or equivalent Grade D/(3) English, or equivalent (e.g. Functional Skills Level 1 Literacy) and Mathematics GCSE Grade D(3) or equivalent (e.g. Functional Skills Level 1 Numeracy)
Experience
Essential
- Intermediate IT skills and the ability to adapt with the IT systems used by Gloucestershire Hospitals NHS Trust
Person Specification
Qualifications
Essential
- GCSE Level or equivalent Grade D/(3) English, or equivalent (e.g. Functional Skills Level 1 Literacy) and Mathematics GCSE Grade D(3) or equivalent (e.g. Functional Skills Level 1 Numeracy)
Experience
Essential
- Intermediate IT skills and the ability to adapt with the IT systems used by Gloucestershire Hospitals NHS Trust
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
