Job summary
Women's Services are excited to offer a position within our admin team as a Departmental Secretary.
This post is a great opportunity for anyone looking to develop on their current Administration and Customer Service skills, with a desire to learn more about the NHS and services offered Women's Services - supporting patients from all walks of life.
Training in post will be a combination of 1:1 shadowing and online. learning.
Hours to be worked Monday to Friday between 0800-1700.
- Interview Date: 30 March 2026.
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
NO AGENCIES PLEASE
Main duties of the job
We invite applications from candidates looking to work in a busy office environment, someone who is calm and focused with excellent computer skills. Due to the nature of the role, you must have evidencable organisational and time management skills.
As a team we are always looking to develop our processes to ensure we are up to date and efficient - therefore we welcome applications from those open to assisting in the development of departmental processes.
About us
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
With around 2 million contacts with patients every year, we deliver care from:
- Royal Victoria Infirmary (RVI)
- Freeman Hospital
- Newcastle Dental Hospital
- Cramlington Manor Walks
- Urgent treatment centres
- Newcastle Fertility Centre
- Northern Centre for Cancer Care, North Cumbria
- Northern Genetics Service
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
To provide comprehensive secretarial service to Directorate Management Team which includes Midwifery Managers for Antenatal and Postnatal Services, Delivery Suite, Wards Community Midwifery, Lead Midwife Child Protection, Matrons in Gynaecology and Neonatology. Specialist Midwives, Neonatal Nurse Team, Postnatal Liaison Coordinator, and Community Out-Reach Team, dependant on area of work.
Job description
Job responsibilities
To provide comprehensive secretarial service to Directorate Management Team which includes Midwifery Managers for Antenatal and Postnatal Services, Delivery Suite, Wards Community Midwifery, Lead Midwife Child Protection, Matrons in Gynaecology and Neonatology. Specialist Midwives, Neonatal Nurse Team, Postnatal Liaison Coordinator, and Community Out-Reach Team, dependant on area of work.
Person Specification
Qualifications & Education
Essential
- NVQ level 3 business administration (or equivalent qualification in relevant area), or relevant experience
- Good general standard education to GCSE level including English language level 4
- RSA/OCR level 2/3 typing/word processing qualification or substantial experience in a secretarial role
Desirable
- Medical terminology knowledge - AMSPAR qualification or equivalent level experience
Knowledge & Experienc
Essential
- Experience of working in a busy office environment
- Awareness of confidentiality.
- Office procedures, filing, data input.
- Experience in a secretarial role
- Considerable working knowledge of Microsoft suite of programs including outlook.
Desirable
- Experience of working within NHS environment and NHS systems IT skills to include office software packages
Skills & Abilities
Essential
- Excellent communication, organisational and time management skills
- Ability to work with highly sensitive and confidential information
Person Specification
Qualifications & Education
Essential
- NVQ level 3 business administration (or equivalent qualification in relevant area), or relevant experience
- Good general standard education to GCSE level including English language level 4
- RSA/OCR level 2/3 typing/word processing qualification or substantial experience in a secretarial role
Desirable
- Medical terminology knowledge - AMSPAR qualification or equivalent level experience
Knowledge & Experienc
Essential
- Experience of working in a busy office environment
- Awareness of confidentiality.
- Office procedures, filing, data input.
- Experience in a secretarial role
- Considerable working knowledge of Microsoft suite of programs including outlook.
Desirable
- Experience of working within NHS environment and NHS systems IT skills to include office software packages
Skills & Abilities
Essential
- Excellent communication, organisational and time management skills
- Ability to work with highly sensitive and confidential information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
.png){kind=logo}
