Job summary
The Procurement & Supplies Directorate is looking for a self-motivated, energetic and highly organised individual, to join our buying team.
As well as having effective organisational, communication and interpersonal skills it is essential that the applicant has a flexible approach to working and can work as part of a team. In return we offer flexible working times around core service hours with some time off in lieu and can facilitate some hybrid working upon completion of the probationary period.
Whilst previous purchasing experience is desirable, good customer service skills are essential and it is essential that the candidate is computer literate (ECDL or equivalent) and has good numeracy and literacy skills.
As well as having effective organisational, communication and interpersonal skills it is essential that the applicant has a flexible approach to working and can work as part of a team.
- Interview date: 30 June 2025
- 37 Hours 30 Minutes /week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
NO AGENCIES PLEASE
Main duties of the job
Responsible for the order processing and customer service activity for all goods and services (with the exclusion of pharmaceutical products) pertaining to the Trust's 8 Clinical Boards/Corporate Services utilising the Trust's Oracle Cloud Procurement and Finance system.
About us
Our staff oversee around 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
Freeman Hospital
Royal Victoria Infirmary (RVI)
Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
Newcastle Dental Hospital
Newcastle Fertility Centre
Northern Centre for Cancer Care, North Cumbria
Northern Genetics Service
Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under Documents to download or Supporting documents.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit:Careers | Newcastle Hospitals | NHS | Newcastle HospitalsandNewcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
- Be part of the purchasing team, supervised by a Team Leader which will be responsible for the order processing and customer service activity for all the Trusts requirements except for pharmaceutical goods.
- Ensure that requisitioned to order lead times are adhered to
- Ensure that goods/services ordered are progressed and delivered to the requisitioning department in a timely manner
- Ensure that invoice queries relating to orders placed are resolved satisfactorily within set target time
- Ensure effective communications with requisitioning departments
- Ensure that the procurement process is compliant with the Trusts Corporate Governance
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Job description
Job responsibilities
- Be part of the purchasing team, supervised by a Team Leader which will be responsible for the order processing and customer service activity for all the Trusts requirements except for pharmaceutical goods.
- Ensure that requisitioned to order lead times are adhered to
- Ensure that goods/services ordered are progressed and delivered to the requisitioning department in a timely manner
- Ensure that invoice queries relating to orders placed are resolved satisfactorily within set target time
- Ensure effective communications with requisitioning departments
- Ensure that the procurement process is compliant with the Trusts Corporate Governance
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Person Specification
Qualifications & Education
Essential
- 5 GCSEs (or equivalent), including English and Maths at Level 2 (GCSE 9-4 or A*-C, or Functional/Key Skills at Level 2) or equivalent experience
Desirable
- European computer driving licence qualification or Microsoft Office Specialist
Knowledge & Experience
Essential
- Experience of working in a team
- Prepared to undertake necessary training (continuous development) commensurate with the requirements of the job
Desirable
- Previous purchasing experience
Skills & Abilities
Essential
- Good keyboard skills with experience of MS Office Suite including Word and Excel
- Good customer service skills
- Good numeric and literacy skills
- Good communication and organisational skills
Person Specification
Qualifications & Education
Essential
- 5 GCSEs (or equivalent), including English and Maths at Level 2 (GCSE 9-4 or A*-C, or Functional/Key Skills at Level 2) or equivalent experience
Desirable
- European computer driving licence qualification or Microsoft Office Specialist
Knowledge & Experience
Essential
- Experience of working in a team
- Prepared to undertake necessary training (continuous development) commensurate with the requirements of the job
Desirable
- Previous purchasing experience
Skills & Abilities
Essential
- Good keyboard skills with experience of MS Office Suite including Word and Excel
- Good customer service skills
- Good numeric and literacy skills
- Good communication and organisational skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
