Job summary
An exciting opportunity has arisen for a full-time Band 6 Technician position to manage the Pharmacy Procurement Team. We are seeking a highly motivated and dynamic Pharmacy Technician to oversee the purchasing, receipt, sale and invoicing of all drugs, pharmaceuticals and sundries daily for the pharmacy department.
The Newcastle Hospitals Foundation Trust have a monthly drug expenditure of £11 million for the Pharmacy Procurement Team. We generate approximately 4,000 Orders per month, 10,000 Order items per month, and 6,000 invoices per month.
- Interview Date Wednesday 14 May 2025
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
NO AGENCIES PLEASE
Main duties of the job
- Work closely with the Senior Lead Procurement Pharmacist and Specialist Lead Procurement Technician concerning operational issues within the business office
- Manage and motivate pharmacy office staff and oversees all duties carried out by them in relation to ordering, goods received, invoicing, sales and medicines management reporting. Communicates operational changes to those duties and advises on problems arising from them
- Undertaking the professional role of a registered Technician, including advice, supervision and co-operation with colleagues
- Ensures the smooth transmission of pharmacy orders for the Trust with pharmaceutical suppliers
- Overseeing the purchasing, receipt, and sale and invoicing of all drugs, pharmaceuticals and sundries on a daily basis for the pharmacy department
- Providing liaison with Financial Management to facilitate the reconciliation of the Pharmacy and Finance computer systems
- Acting as system administrator for both the Pharmacy computer and Powergate systems
- Work closely with the Contracts and Claims Pharmacy Technician to support completion of RXInfo Exend Better Value Procurement reports
- Support delivery of agreed CIP switches
- Ensure compliance with GPhC requirements
About us
Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
o Freeman Hospitalo Royal Victoria Infirmary (RVI)o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)o Newcastle Dental Hospitalo Newcastle Fertility Centreo Northern Centre for Cancer Care, North Cumbriao Northern Genetics Serviceo Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
The successful candidate will be a GPhC registered hospital technician with an S/NVQ 3 in Pharmacy Services or equivalent and significant post registration experience plus recent experience of managing staff. Specialist knowledge and understanding of all technical aspects of pharmacy procurement services, supported by practical experience and completion of an approved training programme is essential.
Additionally they will be able to demonstrate:
- Excellent interpersonal, leadership skills and team building abilities
- Numerate and accurate and able to maintain these skills in a busy environment
- Excellent keyboard skills
- Negotiation, tact, diplomacy and political skills
- Excellent verbal and written communication skills
- A willingness to show initiative, resourcefulness, develop skills and be trained and be committed to future developments in pharmacy services
- The ability to act upon own initiative.
- To oversee the purchasing, receipt, sale and invoicing of all drugs, pharmaceuticals and sundries daily for the pharmacy department
- To progress the use of electronic trading
- To provide liaison with Financial Management to facilitate the reconciliation of the Pharmacy and Finance computer systems
- To provide cover for the Pharmacy Technician Contracts and Claims as and when required
- To act as system administrator for both the Pharmacy computer and Powergate systems
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
The successful candidate will be a GPhC registered hospital technician with an S/NVQ 3 in Pharmacy Services or equivalent and significant post registration experience plus recent experience of managing staff. Specialist knowledge and understanding of all technical aspects of pharmacy procurement services, supported by practical experience and completion of an approved training programme is essential.
Additionally they will be able to demonstrate:
- Excellent interpersonal, leadership skills and team building abilities
- Numerate and accurate and able to maintain these skills in a busy environment
- Excellent keyboard skills
- Negotiation, tact, diplomacy and political skills
- Excellent verbal and written communication skills
- A willingness to show initiative, resourcefulness, develop skills and be trained and be committed to future developments in pharmacy services
- The ability to act upon own initiative.
- To oversee the purchasing, receipt, sale and invoicing of all drugs, pharmaceuticals and sundries daily for the pharmacy department
- To progress the use of electronic trading
- To provide liaison with Financial Management to facilitate the reconciliation of the Pharmacy and Finance computer systems
- To provide cover for the Pharmacy Technician Contracts and Claims as and when required
- To act as system administrator for both the Pharmacy computer and Powergate systems
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications & Education
Essential
- NVQ 4 / Diploma in Management or equivalent previous practical experience
- S/NVQ 3 in Pharmacy Services or equivalent
- Registered with GPC
- ECDL or equivalent
Desirable
- NVQ Assessor qualification
- VDU/Risk Assessor qualification
Knowledge & Experience
Essential
- Extensive post qualifying experience
- Significant practical experience of rotational work in major specialities including Inpatient and Outpatient dispensing, manufacturing and distribution
- Previous experience of managing staff
- In depth knowledge of all aspects of business management including purchasing procedures as well as the legislation covering the ordering, receipt, invoicing and sales of medicinal products
- In depth knowledge of pharmacy ordering systems and electronic trading gained through practical experience and training
- Awareness of the importance of Health and Safety in the workplace
Desirable
- Evidence of understanding of Trust Business
- Experience of working in the Trust previously
- Theoretical knowledge of procurement issues relevant to pharmacy as covered by NHS CMU courses or equivalent
- Experience with the JAC Pharmacy system and the Powergate electronic trading system
- Practical experience of working as a designated checker
- Experience working in a pharmacy purchasing environment
- Experience of Aseptic Services and Cytotoxic reconstitution
Skills & Abilities
Essential
- Excellent training skills
- Excellent organisational skills
- Excellent oral communication skills
- Excellent written communication skills
- Excellent customer care skills
- Numerate and accurate and able to maintain these skills in a busy environment
- Excellent keyboard skills
- Team building abilities
- Able to implement written procedures
- Able to act on own initiative
- Ability to use standard office equipment e.g., telephone / fax machine
Person Specification
Qualifications & Education
Essential
- NVQ 4 / Diploma in Management or equivalent previous practical experience
- S/NVQ 3 in Pharmacy Services or equivalent
- Registered with GPC
- ECDL or equivalent
Desirable
- NVQ Assessor qualification
- VDU/Risk Assessor qualification
Knowledge & Experience
Essential
- Extensive post qualifying experience
- Significant practical experience of rotational work in major specialities including Inpatient and Outpatient dispensing, manufacturing and distribution
- Previous experience of managing staff
- In depth knowledge of all aspects of business management including purchasing procedures as well as the legislation covering the ordering, receipt, invoicing and sales of medicinal products
- In depth knowledge of pharmacy ordering systems and electronic trading gained through practical experience and training
- Awareness of the importance of Health and Safety in the workplace
Desirable
- Evidence of understanding of Trust Business
- Experience of working in the Trust previously
- Theoretical knowledge of procurement issues relevant to pharmacy as covered by NHS CMU courses or equivalent
- Experience with the JAC Pharmacy system and the Powergate electronic trading system
- Practical experience of working as a designated checker
- Experience working in a pharmacy purchasing environment
- Experience of Aseptic Services and Cytotoxic reconstitution
Skills & Abilities
Essential
- Excellent training skills
- Excellent organisational skills
- Excellent oral communication skills
- Excellent written communication skills
- Excellent customer care skills
- Numerate and accurate and able to maintain these skills in a busy environment
- Excellent keyboard skills
- Team building abilities
- Able to implement written procedures
- Able to act on own initiative
- Ability to use standard office equipment e.g., telephone / fax machine
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
