Assistant Estates Officer

Job description

Job responsibilities

Condition SurveysThe postholder will conduct regular condition surveys, identifying maintenance needs and recommending appropriate actions. Surveys will cover key building elements, including roofs, walls, and floors, with findings documented through reports, photographs, and measurements. The postholder will liaise with contractors and stakeholders to ensure necessary repairs are completed efficiently and in compliance with relevant regulations. Ensuring accurate records and proactive maintenance strategies will be essential in maintaining a safe, functional, and well-managed healthcare estate.

Clerk of Works DutiesThe postholder will oversee construction projects, ensuring compliance with design specifications, regulations, and quality standards. They will conduct regular on-site inspections, verifying that work meets the required standards and identifying any deviations or defects. Any issues will be reported to the Building Officer or relevant stakeholders for prompt resolution. The postholder will also ensure compliance with CDM regulations, promoting safe working practices and adherence to Trust policies. Reviewing technical drawings and specifications to confirm accuracy before work begins may also be required.

Contract Management SupportSupporting senior team members, the postholder will assist in managing contracts, ensuring contractors fulfil their obligations and deliver work to agreed specifications. Responsibilities include reviewing tender documents, monitoring contractor performance, and verifying that completed works meet required standards. They will track compliance with contractual terms, escalate issues where necessary, and assist in negotiating variations when required. Effective communication with contractors and internal teams will be key to resolving disputes, ensuring timely completion of work, and maintaining compliance with industry standards. The postholder will also support corrective actions and follow-up inspections, ensuring all construction and maintenance activities align with Trust policies and regulatory requirements.

CAFM Management and Maintenance CoordinationThe postholder will manage CAFM system, ensuring accurate records of planned preventative maintenance (PPM), reactive repairs, and asset management. They will schedule and monitor PPM tasks to maintain compliance with statutory and Trust requirements, ensuring work is completed on time and to the required standard. Reactive repair requests will be logged, prioritised, and tracked to ensure efficient resolution. The postholder will also maintain asset registers, updating information on building components and equipment to support lifecycle planning.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Person Specification

Qualifications & Education

Essential

• Degree level knowledge acquired through training: o Specialist knowledge in particular field of hospital building / architecture (construction / refurbishments / structural)
• An Higher/Ordinary National Certificate (HNC or ONC) in building services Relevant experience
• Hold a full UK driving licence
• Prepared to undertake degree pathway

Desirable

• Degree in a building or architectural subject
• Have served a building apprenticeship

Knowledge & Experience

Essential

• The post holder will have experience in the operation and maintenance of building services found in a large acute hospital site. This will typically involve post qualification experience, including formal training and a good working knowledge of the following key disciplines: o Building/CNIL/Construction/Project Management o Health and Safety legislation and other associated legislation o NHS Estates Guidance Documents o Emergency procedures and systems

Skills & Abilities

Essential

• Use all necessary tools including specialised test equipment for electrical, sterilisation and medical gases and other building applications

Desirable

• Accurate keyboard and IT skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

The Newcastle upon Tyne Hospitals NHS Foundation Trust

Address

Freeman Hospital

317 01 Freeman Hospital

NE7 7DN

Employer's website

https://careers.nuth.nhs.uk/why-us (Opens in a new tab)