Job summary
The Cellular Pathology Laboratory, part of the Integrated Laboratory Medicine (ILM) Directorate, seek an enthusiastic and suitably qualified Personal Assistant.
This role involves working closely with consultant pathologists and senior management, alongside laboratory staff. The ability to work independently, with high attention to detail following policies and procedures for the department is essential. The successful candidate will be able to demonstrate excellent communication skills, flexibility, reliability and must have an organised approach to work.
This role is varied, with ad-hoc demands therefore post holders must possess excellent time management and planning skills. This position provides the opportunity to work within a very supportive and welcoming team and to further develop existing knowledge and skills. Previous experience working within a similar role is desirable.
- Interview Date: 24 April 2025
- 37 hours 30 minutes/week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
NO AGENCIES PLEASE
Main duties of the job
You will be part of a friendly team within Cellular Pathology providing comprehensive administration and PA support to the Clinical Director in ILM and the Heads of Department in Cellular Pathology. You will be essential to the smooth running of services and take an active role improving processes and promoting quality improvement.
This is a varied role and includes supporting with ordering of supplies, directorate wide communication, co-ordinating and minuting senior management meetings and maintaining and organising directorate wide documentation. A key responsibility will be the maintenance of NHS systems such as the use of ESR and Medirota.
Service provision will be required at the RVI on a full time basis Monday to Friday.
About us
Our staff oversee around 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
o Freeman Hospital
o Royal Victoria Infirmary (RVI)
o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)
o Newcastle Dental Hospital
o Newcastle Fertility Centre
o Northern Centre for Cancer Care, North Cumbria
o Northern Genetics Service
o Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
- Provide a comprehensive efficient and effective administration and clerical service to the Clinical Director and Heads of Department.
- Provide full administrative services to the Directorate Management meetings, including organisation, drafting minutes and attending / taking minutes.
- Managing consultant absences, communicating clearly within the team and across services.
- Deals with enquiries in an effective and efficient manner and to collaborate with members of the Executive team, clinical board and other staff in the maintenance of effective communications
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
- Provide a comprehensive efficient and effective administration and clerical service to the Clinical Director and Heads of Department.
- Provide full administrative services to the Directorate Management meetings, including organisation, drafting minutes and attending / taking minutes.
- Managing consultant absences, communicating clearly within the team and across services.
- Deals with enquiries in an effective and efficient manner and to collaborate with members of the Executive team, clinical board and other staff in the maintenance of effective communications
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications
Essential
Skills
Essential
- Excellent interpersonal and communication skills
- Organisational skills
- Confidentiality
- Attention to detail
- Ability to prioritise
- Policy implementation
- Ability to organise meetings and conferences
Knowledge
Essential
- Knowledge of all office procedures
- Administrative and senior secretarial experience in a busy NHS Department
- IT skills - word processing, spreadsheet management, databases and mail merge
Desirable
- Knowledge of medical terminology
- Developing or modifying databases
Person Specification
Qualifications
Essential
Skills
Essential
- Excellent interpersonal and communication skills
- Organisational skills
- Confidentiality
- Attention to detail
- Ability to prioritise
- Policy implementation
- Ability to organise meetings and conferences
Knowledge
Essential
- Knowledge of all office procedures
- Administrative and senior secretarial experience in a busy NHS Department
- IT skills - word processing, spreadsheet management, databases and mail merge
Desirable
- Knowledge of medical terminology
- Developing or modifying databases
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
