Job summary
We are looking for a highly motivated individual with proven ability in data management, to join the clinical research team at the John Walton Muscular Dystrophy Research Centre, a multidisciplinary team working in translational research for neuromuscular diseases.
This is an exciting opportunity for a talented and motivated individual with good organizational and communication skills to join an international, multidisciplinary team working in the area of translational research for neuromuscular diseases.
Based at the John Walton Muscular Dystrophy Research Centre (JWMDRC) at Newcastle University, you will play a key role supporting the LGMD Registry a nationwide project collecting data of individual with Limb Girdle Muscular Dystrophy.
You will have excellent knowledge of good data management principles, evidence of ability to identify errors in data, data query management and data reporting. You will be expected to support data management activities, from data collection to data reporting.
- Interview Date Wednesday 12 February 2025
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
NO AGENCIES PLEASE
Main duties of the job
- Liaising with clinical staff, reviewing patient records to proactively and independently retrieve required data.
- To utilise external patient records and Hospital information systems where necessary.
- To access up to date information on patients and their treatments e.g. accessing radiology and pathology systems.
- To ensure that the information requirements for all registries are met in a timely, accurate manner, and complying with local, national and international procedures.
- Ensure that all data reporting requirements both internally and externally are met, including responding to routine deadlines and to ad hoc information requests.
- To lead in the local development of database /information requirements working closely with the clinical teams, clinical trials co-ordinator and UKCCSG to enhance data collection processes and tools to support ongoing development of the service.
About us
Our staff oversee over 6,500 patient contacts every day, delivering high standards of healthcare from the following sites:
o Freeman Hospitalo Royal Victoria Infirmary (RVI)o Health Innovation Neighbourhood (on the former Newcastle General Hospital and Centre for Ageing and Vitality site)o Newcastle Dental Hospitalo Newcastle Fertility Centreo Northern Centre for Cancer Care, North Cumbriao Northern Genetics Serviceo Cramlington Manor Walks
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
- Ensure that all reports produced are accurate, timely and presented in a user friendly manner.
- To work closely with the Trust IT department on these issues when needed.
- To routinely audit data quality on the manual and electronic systems within the department to ensure high standards that comply with Trust and external governing bodies requirements.
- To monitor performance against the data quality targets taking remedial action where necessary.
- To take responsibility for data security and integrity.
- To establish back up systems for data within the department that will comply with Trust systems.
- To ensure that the databases and the data collection systems comply with confidentiality, Caldicott and data protection, and all other relevant (Trust and non Trust) policies and procedures.
- To liaise regularly with counterparts nationally to ensure that there is consistency of approach in data collection to facilitate audit across the centres in the UK.
- To represent the unit at relevant data management conferences, in the UK or on a European basis.
- To keep up to date with developments in data collection for this service on a European basis through such liaison with colleagues.
- To liaise with the suppliers of data base systems where appropriate regarding maintenance, requests for technical support and advice and database development.
- To assist in the development of other database /information systems.
- To be responsible for the collection of data relating to patients treated within the department, in particular, where the patient is entered onto a clinical trial.
- Act as a point of contact for regional, national and international data queries.
- Ensure that Trust policy regarding Data Protection is adhered to.
- Assist the Trial Coordinator in all aspects of maintaining records of patients on trials and the regulatory issues that govern the management of clinical trials.
- Provide administrative support when needed.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
- Ensure that all reports produced are accurate, timely and presented in a user friendly manner.
- To work closely with the Trust IT department on these issues when needed.
- To routinely audit data quality on the manual and electronic systems within the department to ensure high standards that comply with Trust and external governing bodies requirements.
- To monitor performance against the data quality targets taking remedial action where necessary.
- To take responsibility for data security and integrity.
- To establish back up systems for data within the department that will comply with Trust systems.
- To ensure that the databases and the data collection systems comply with confidentiality, Caldicott and data protection, and all other relevant (Trust and non Trust) policies and procedures.
- To liaise regularly with counterparts nationally to ensure that there is consistency of approach in data collection to facilitate audit across the centres in the UK.
- To represent the unit at relevant data management conferences, in the UK or on a European basis.
- To keep up to date with developments in data collection for this service on a European basis through such liaison with colleagues.
- To liaise with the suppliers of data base systems where appropriate regarding maintenance, requests for technical support and advice and database development.
- To assist in the development of other database /information systems.
- To be responsible for the collection of data relating to patients treated within the department, in particular, where the patient is entered onto a clinical trial.
- Act as a point of contact for regional, national and international data queries.
- Ensure that Trust policy regarding Data Protection is adhered to.
- Assist the Trial Coordinator in all aspects of maintaining records of patients on trials and the regulatory issues that govern the management of clinical trials.
- Provide administrative support when needed.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
KNOWLEDGE
Essential
- Knowledge of medical terminology
- Knowledge of trust policy regarding Data Protection - Caldicott Guidelines, Data Protection Act
Desirable
- Good working knowledge of clinical trials and the regulatory bodies to include: GCP, ICH
- Knowledge of eRecord
SKILLS
Essential
- Must possess excellent communication and interpersonal skills - able to communicate across a multi-disciplinary team (both verbal and written).
- Ability to prioritise tasks and demonstrate organisational and time management skills.
- Ability to accurately transfer data from one medium to another (using paper based and electronic data capture).
Desirable
- Ability to collate, analyse and present accurate data.
EXPERIENCE
Essential
- Previous database experience
- Must be experienced in all aspects of Microsoft Windows applications
- Previous experience of data management
Desirable
- Previous experience in a health care environment
QUALIFICATIONS
Essential
- Educated to A level standard or equivalent qualification / experience
Person Specification
KNOWLEDGE
Essential
- Knowledge of medical terminology
- Knowledge of trust policy regarding Data Protection - Caldicott Guidelines, Data Protection Act
Desirable
- Good working knowledge of clinical trials and the regulatory bodies to include: GCP, ICH
- Knowledge of eRecord
SKILLS
Essential
- Must possess excellent communication and interpersonal skills - able to communicate across a multi-disciplinary team (both verbal and written).
- Ability to prioritise tasks and demonstrate organisational and time management skills.
- Ability to accurately transfer data from one medium to another (using paper based and electronic data capture).
Desirable
- Ability to collate, analyse and present accurate data.
EXPERIENCE
Essential
- Previous database experience
- Must be experienced in all aspects of Microsoft Windows applications
- Previous experience of data management
Desirable
- Previous experience in a health care environment
QUALIFICATIONS
Essential
- Educated to A level standard or equivalent qualification / experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
