Procurement Specialist/Senior Procurement Specialist

Job description

Job responsibilities

Band 5

• The post holder will be fully conversant with departmental objectives, and always be mindful of the Trusts Standing Orders and Standing Financial Instruction.
• The post holder will be an integral part of the Procurement Team. Upholding our values and further developing the department in line with its strategic goals, whilst ensuring always an effective and efficient service is provided to end users.
• The monitoring and development of KPI performance will be an ongoing part of the role as will the implementation of measures that ensure planned performance improvement.
• Provide Trust representation supporting service developments in a variety of meetings, communication and clear thinking are essential qualities. The ability to interpret and transpose the information to trust staff at varying levels of seniority will also be a necessary to ensure conformity to best practice methods.
• Work cross-functionally with other departments of our Procurement Function.
• The post holder will need to have a thorough understanding of Electronic Procurement and Financial systems.
• Have a shared responsibility for proactively and consistently ensuring that perceived performance problems are clearly identified using system information, that procedures are implemented in the relevant areas to ensure performance is developed in line with best practice methods.
• The post holder will report directly to a Procurement Manager and will support them and the Head of Procurement in the procurement lifecycle processes including the tendering of bespoke contracts for goods and services.
• The post holder will work closely with the Directorates Procurement team, including Clinical and Non-Clinical stakeholder engagement, in the provision of data to support procurement decisions.
• The post holder will need to establish good working relationships with the procurement team, the purchasing team, the systems support team, Inventory management and the finance directorate.

Band 6

• The Senior Procurement Specialist is part of the Supplies and Procurement team and is the procurement lead for the successful delivery of projects within the aligned category/business area.
• The post holder will provide expert advice concerning successful contracting within public procurement regulations and the Trusts internal regulations and policies.
• Responsible for the tendering of bespoke contracts for goods, services and works, including research, preparation, issue, scheduling, evaluation, reporting on tenders and award and the management of contracts.
• As the senior procurement specialist, the post holder will lead the establishment and/or enhancement of robust relationships within the aligned business area and wider Trust, to drive productive collaboration between the stakeholders and the procurement function in the effective forward planning of procurement / projects requirements.
• Supports the development and implementing of discrete service policies which impact across the Trust.
• Responsible for ensuring that the Trust utilises where appropriate, national contracts established by NHS Supply Chain, Crown Commercial Services, the North of England Commercial Procurement Collaborative or other public sector collaborative procurement organisations where such arrangements provide benefit to the Trust; facilitating communication between the Trusts internal customers of goods / services covered by such contracts and those formulating them.

This role has a wide pay band because we will consider appointing at both entry level, through to experienced professionals. £29,970 - £44,962 (progression rules apply).

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy

Person Specification

Meets All Band 5 Criteria

Essential

• Degree level qualification or equivalent experience in an appropriate field and academic ability for the demands of the post
• Evidence of continued professional development including in the areas of procurement systems, CIPS and information management
• Knowledge and experience of procurement and its application within the public sector, preferably within the NHS
• Working knowledge of operating within organisational procurement policies, such as, Standing Financial Instructions
• Working knowledge of electronic procurement systems and reporting tools
• Experience at developing and managing relationships within procurement and clinical environments
• Experience of analysing information and spend data to support decision making
• Experience of participating in group meetings to achieve a set outcome
• Experience of identifying service improvements and supporting change
• Experience of presenting information to stakeholders
• Experience of working to both agreed individual and team targets
• Ability to create, design and produce reports
• Proven ability to communicate on all levels
• Ability to work on own initiative without supervision
• IT skills literate in Microsoft packages, with advanced skills in the use of excel

Desirable

• Experience in the use of Oracle eFinancials and eProcurement
• Experience in the use of NHS Supply Chain
• Experience of Customer Service environment

Meets All Band 6 Criteria

Essential

• oChartered Institute of Purchasing and Supply (CIPS) Professional Diploma or post graduate qualification or equivalent level of experience in tendering and complex commercial procurement management
• oDegree level qualification or equivalent level experience
• oEvidence of continued professional development including in the areas of public procurement regulations and contract management
• oKnowledge and experience of procurement and its application within the public sector. This knowledge must be unpinned by theory and experience
• oWorking knowledge of operating within organisational policies, such as, Standing Financial Instructions
• oWorking knowledge of project management and project forward planning underpinned by applied experience. Ability to manage large, multi-disciplinary projects
• oWorking knowledge of electronic procurement systems (e-tendering and purchasing, ideally including Atamis)
• oExperience at developing and managing relationships within a complex procurement environment
• oExperience of analysing information and spend data to support decision making
• oExperience of participating in group meetings to achieve a set outcome
• oExperience of identifying service improvements and supporting appropriate change
• oExperience of day-to-day line management of staff and staff development and mentoring
• oExperience of working to both agreed individual and team targets
• oEvidence of continued professional development
• oThe ability, skills and knowledge to provide professional procurement advice and guidance to internal and external stakeholders
• oGood communication skills and persuasiveness in presenting, negotiating and resolving complex issues
• oIT skills literate in Microsoft packages, including Outlook, Word, Excel and PowerPoint

Desirable

• oProject Management Qualification (such as, PRINCE2 practitioner) or equivalent experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

The Newcastle upon Tyne Hospitals NHS Foundation Trust

Address

Regent Point

317 Regent Point

NE3 3HD

Employer's website

https://careers.nuth.nhs.uk/why-us (Opens in a new tab)