Job summary
Post 1 : Permanent
Post 2 : Fixed Term 12 months from date of appointment
Applications are invited for full time Band 3 Laboratory Genomics Co-ordinators (Data Co-ordinators) in the Newcastle Genetics Laboratories.
The Newcastle Genetics laboratories form part of the North East and Yorkshire Genomic Laboratory Hub.In response to NHS England's recent Strategy and Service Specification for the future of Genomics services in England, Newcastle Hospitals, Leeds Teaching Hospitals, Sheffield Children's Trust and Sheffield Teaching Hospitals have formed the Yorkshire and North East Genomics Laboratory Hub; an exciting collaboration to provide services for Genomics across Yorkshire and Humber and the North. The combined size of our geography makes this the largest collaboration in the country with the Trusts offering a range of both general and specialist hospital services with excellent clinical outcomes for patients. We have an international reputation for excellence in specialist care, research and academic training.
- Interview Date Tuesday, 30 July 2024
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
Main duties of the job
The successful candidates will be motivated and reliable individuals and will join a diverse team of clinical, scientific, admin and informatics staff in the Newcastle Genetics Laboratory based at the Centre for Life.
Key roles will be supporting the clinical scientist team in all aspects of administration associated with patient referrals, this will include liaising with other genomics centres as well as local referrers.
Previous administrative experience, excellent communication, a high degree of computer literacy, precise and accurate data entry, team working and organisational skills are essential.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients 'contacts' each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
The duties and responsibilities listed below are representative of the Genomics Coordinator role and its purpose within the Newcastle Genetics Laboratory; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative duties and responsibilities commensurate with the level of the post, to support the smooth running of the department.
- Act as a first point of contact for service users, answering telephone calls and responding to emails in an accurate and timely way, escalating queries to a clinical scientist where required.
- Database use as required to determine if samples have been received/reports ready
- Liaising with clinicians and their secretaries where necessary to obtain complete and accurate referral information.
- Creating and sending of DNA storage and rejection letters
- Maintain accuracy in data transfer and carry out routine checks of sample and data transfer by other staff.
- Preparation of documentation required in the export of samples to 3rd party laboratories.
- Archive and/or scan paper filing of clinical referrals, reports and other laboratory documents.
- Collaborate with other members of the department to achieve an effective and reliable service.
- Other duties as deemed appropriate by line manager
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first months pay.
Job description
Job responsibilities
The duties and responsibilities listed below are representative of the Genomics Coordinator role and its purpose within the Newcastle Genetics Laboratory; they are not exhaustive and the post holder may be required to undertake additional or alternative administrative duties and responsibilities commensurate with the level of the post, to support the smooth running of the department.
- Act as a first point of contact for service users, answering telephone calls and responding to emails in an accurate and timely way, escalating queries to a clinical scientist where required.
- Database use as required to determine if samples have been received/reports ready
- Liaising with clinicians and their secretaries where necessary to obtain complete and accurate referral information.
- Creating and sending of DNA storage and rejection letters
- Maintain accuracy in data transfer and carry out routine checks of sample and data transfer by other staff.
- Preparation of documentation required in the export of samples to 3rd party laboratories.
- Archive and/or scan paper filing of clinical referrals, reports and other laboratory documents.
- Collaborate with other members of the department to achieve an effective and reliable service.
- Other duties as deemed appropriate by line manager
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first months pay.
Person Specification
KNOWLEDGE
Essential
- An awareness of the structure and function of databases
- A good working knowledge of a variety of computing packages, including Microsoft Word and Excel or Access and familiarity with data collection and collation
- High degree of computer literacy
- Knowledge and understanding of the Microsoft Windows file and folder structure
Desirable
- Knowledge of medical terminology
SKILLS
Essential
- Good communications skills
- Organisational skills
- Good verbal & non-verbal interpersonal communication skills
Desirable
- Ability to extract data from a relational database
- Advanced skills in using Microsoft Word, Excel and Access
EXPERIENCE
Essential
- Data collection
- Experience of working in a clinical or information environment
- Experience of using Microsoft Windows operating systems and Microsoft Office software
Desirable
- Data collection and analysis experience
- Previous NHS experience
- Experience using web browsers and internet search tools
QUALIFICATIONS
Essential
- Good educational background to 'A' level standard or equivalent
Desirable
- Typing qualifications
- ECDL or additional IT qualifications
Person Specification
KNOWLEDGE
Essential
- An awareness of the structure and function of databases
- A good working knowledge of a variety of computing packages, including Microsoft Word and Excel or Access and familiarity with data collection and collation
- High degree of computer literacy
- Knowledge and understanding of the Microsoft Windows file and folder structure
Desirable
- Knowledge of medical terminology
SKILLS
Essential
- Good communications skills
- Organisational skills
- Good verbal & non-verbal interpersonal communication skills
Desirable
- Ability to extract data from a relational database
- Advanced skills in using Microsoft Word, Excel and Access
EXPERIENCE
Essential
- Data collection
- Experience of working in a clinical or information environment
- Experience of using Microsoft Windows operating systems and Microsoft Office software
Desirable
- Data collection and analysis experience
- Previous NHS experience
- Experience using web browsers and internet search tools
QUALIFICATIONS
Essential
- Good educational background to 'A' level standard or equivalent
Desirable
- Typing qualifications
- ECDL or additional IT qualifications
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
