The Newcastle upon Tyne Hospitals NHS Foundation Trust

Stores & Distribution Team Leader

This job is now closed

Job summary

The role of the successful applicant, within our Trust-wide Pharmacy Team, is to oversee all aspects of the day-to-day running of the Pharmacy storeroom(s).

The applicant will work under the guidance of the Trustwide Stores & Distribution Manager and will provide support and direction to Pharmacy Supervisors & Assistants as required. The successful candidate will be integral to the reviewing of current practices, will be involved in the discussion of service effectiveness and the implementation of new methods of working.

The role will require the successful applicant to have high mental acuity and physical stamina in a fast paced environment where ability to quickly & efficiently adapt to change is a necessity.

Interview Date: 15 April 2024
37 hours 30 minutes/week
You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.

Main duties of the job

The successful candidate will be expected to work weekends, weekday late duties and bank holidays on a rotational basis to support the 7 day service.

Some experience in Pharmacy would be desirable although not essential as training will be given.

Main duties will include:

Responsible for the receipt of goods into the Pharmacy Stores
Overseeing the assembly & delivery of medicines to wards/departments of the Trust
Ensuring the effective processing of medicines returned from wards and departments
Effective deployment of staffing resource to meet service requirements and to safeguard the welfare of all staff.
First point of referral for any specific staffing issues. The Pharmacy Stores team is increasing its hours/days of operation and the successful post holder will be required to liaise with the Stores & Distribution Manager and Specialist Lead Technician to facilitate this service expansion.
Checking stock to ensure good stock control & pharmaceutical best practice
Liaise with other members of the Stores senior team and effectively communicate information to ensure that the entire team is aware of changes to current practice.
Work closely with the Senior Technician for the NuTH Omnicell cabinet system to enable the ongoing upkeep of current cabinets and to prepare for the rollout of new cabinets.

About us

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 2 million patients 'contacts' each year, delivering high standards of healthcare.

Please see attached information on what Staff Benefits we have to offer at our Trust.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Date posted

12 March 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

317-2024-11-05-DR

Job locations

Freeman Hospital

317 01 Freeman Hospital

NE7 7DN

Job description

Job responsibilities

To act as Site Lead for the Pharmacy Stores & Distribution service.
To ensure that the receipt of all goods through & all goods selected for onward distribution from the Pharmacy Stores are picked in accordance with procedures.
To ensure medicinal products and other products located in the Pharmacy Stores are stored in a safe and secure manner.
Advise clinical and technical pharmacy staff on relevant issues concerning stock availability.
To work in partnership with Supervisors to ensure stock levels in the Pharmacy Stores are appropriate.
Act as a super user for the Pharmacy Stores robot.
To take the lead in reviewing and amending ward profiles including using the Omnicell system to update &/or amend Omnicell cabinet stock levels

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

Job description

Job responsibilities

To act as Site Lead for the Pharmacy Stores & Distribution service.
To ensure that the receipt of all goods through & all goods selected for onward distribution from the Pharmacy Stores are picked in accordance with procedures.
To ensure medicinal products and other products located in the Pharmacy Stores are stored in a safe and secure manner.
Advise clinical and technical pharmacy staff on relevant issues concerning stock availability.
To work in partnership with Supervisors to ensure stock levels in the Pharmacy Stores are appropriate.
Act as a super user for the Pharmacy Stores robot.
To take the lead in reviewing and amending ward profiles including using the Omnicell system to update &/or amend Omnicell cabinet stock levels

Person Specification

Qualifications & Education

Essential

GCSE Grade 4-9 in Maths and English or equivalent level qualifications or experience

Desirable

NVQ L3 in Management

Knowledge & Experience

Essential

Demonstrate an understanding of stock control systems
Recent management experience within a stores/distribution environment
Significant experience of pharmacy stock control systems

Desirable

Awareness of non-pharmaceutical legislation affecting role e.g. COSHH
Demonstrate a knowledge of drug names and differences in formulations / pack sizes
Knowledge of financial audit and its role in pharmacy stock control systems
Demonstrate an awareness of pharmacy purchasing systems

Skills & Abilities

Essential

Demonstrate good oral and written communication
Demonstrate planning and organisational skills
Basic computer skills

Desirable

Appraisal skills
Negotiating and influencing skills
Microsoft office / Microsoft Outlook

Person Specification

Qualifications & Education

Essential

GCSE Grade 4-9 in Maths and English or equivalent level qualifications or experience

Desirable

NVQ L3 in Management

Knowledge & Experience

Essential

Demonstrate an understanding of stock control systems
Recent management experience within a stores/distribution environment
Significant experience of pharmacy stock control systems

Desirable

Awareness of non-pharmaceutical legislation affecting role e.g. COSHH
Demonstrate a knowledge of drug names and differences in formulations / pack sizes
Knowledge of financial audit and its role in pharmacy stock control systems
Demonstrate an awareness of pharmacy purchasing systems

Skills & Abilities

Essential

Demonstrate good oral and written communication
Demonstrate planning and organisational skills
Basic computer skills

Desirable

Appraisal skills
Negotiating and influencing skills
Microsoft office / Microsoft Outlook

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.