Job summary
An exciting opportunity has arisen for an Information Coordinator to join our successful and established research informatics team based within the Clinical Research Directorate
As Information Coordinator, you will work on a variety of challenging and innovative projects focusing on digitising research and delivering efficiencies throughout the trust. The role will report to the Research Information Manager and will work closely with a range of stakeholders.
- Interview Date Wednesday, 20 March 2024
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
An ability to work independently and manage your own time while operating across a range of projects is necessary while still remaining an active team member. An outstanding attention to detail along with the ability to analyse, interpret and compare a range of complex information is required for this post.
To thrive in this interesting role, you will be a natural team-player with excellent communication and IT skills. Ideally from an information science or knowledge management background and you will be willing to remain abreast of any Data Management developments along with the Informatic Team. No active research experience is necessary, but an understanding of research processes would be helpful.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients 'contacts' each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- The Information Coordinator plays a key role in ensuring research systems work effectively.
- The key role is to ensure that all clinical trials are maximising the use of data and information to its full potential.
- Track financial transactions and resolve payment queries.
- The post holder will provide administrative support to the Information Manager, Information Specialist and Research Governance Manager. This will include:
- putting in place robust office systems and procedures
- arranging appointments and meetings
- undertake the collection and recording of research data using electronic systems
- assist in the ability to analyse, investigate and resolve complex data issues
- ensure research operating policies and procedures are documented and maintained
- To work as an integral part of the team within a busy department liaising with other departments and external organisations to ensure governance compliance.
- Play a key role in circulating and tracking responses relating to REDCap related queries. The post holder reports to the Information Specialist, and is based in the Newcastle Joint Research Office (NJRO) - at Regents Point, Gosforth.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Job description
Job responsibilities
- The Information Coordinator plays a key role in ensuring research systems work effectively.
- The key role is to ensure that all clinical trials are maximising the use of data and information to its full potential.
- Track financial transactions and resolve payment queries.
- The post holder will provide administrative support to the Information Manager, Information Specialist and Research Governance Manager. This will include:
- putting in place robust office systems and procedures
- arranging appointments and meetings
- undertake the collection and recording of research data using electronic systems
- assist in the ability to analyse, investigate and resolve complex data issues
- ensure research operating policies and procedures are documented and maintained
- To work as an integral part of the team within a busy department liaising with other departments and external organisations to ensure governance compliance.
- Play a key role in circulating and tracking responses relating to REDCap related queries. The post holder reports to the Information Specialist, and is based in the Newcastle Joint Research Office (NJRO) - at Regents Point, Gosforth.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Person Specification
Qualifications & Education
Essential
- English Language GCSE Grade 4 or above or equivalent experience
- NVQ Level 4 or equivalent qualification OR equivalent experience
Knowledge & Experience
Essential
- Proven track record in organising meetings, servicing groups and committees, including drafting text, producing minutes and following up action points
- Experience of using databases to enter and report data
Desirable
- Experience in research administration
- Knowledge of Clinical Trials, Research Governance Framework and current national systems for the approval of clinical research in the NHS
- Experience of financial management
- Experience of working in the NHS
Skills & Abilities
Essential
- Evidence of taking decisions to manage competing priorities to meet tight deadlines
- Ability to exercise independence and judgement in the arrangement of administrative work across a complex organisational structure, within laid down policy and procedures
- Excellent organisational, communication, interpersonal and leadership skills
- Excellent IT skills including experience of Word, Excel, PowerPoint, email and internet searches
Desirable
- Website administration experience
Person Specification
Qualifications & Education
Essential
- English Language GCSE Grade 4 or above or equivalent experience
- NVQ Level 4 or equivalent qualification OR equivalent experience
Knowledge & Experience
Essential
- Proven track record in organising meetings, servicing groups and committees, including drafting text, producing minutes and following up action points
- Experience of using databases to enter and report data
Desirable
- Experience in research administration
- Knowledge of Clinical Trials, Research Governance Framework and current national systems for the approval of clinical research in the NHS
- Experience of financial management
- Experience of working in the NHS
Skills & Abilities
Essential
- Evidence of taking decisions to manage competing priorities to meet tight deadlines
- Ability to exercise independence and judgement in the arrangement of administrative work across a complex organisational structure, within laid down policy and procedures
- Excellent organisational, communication, interpersonal and leadership skills
- Excellent IT skills including experience of Word, Excel, PowerPoint, email and internet searches
Desirable
- Website administration experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
