Job summary
A rare opportunity has arisen for an enthusiastic and motivated individual to join the Logistics and Inventory Management team as Inventory Manager.
You will be working alongside the Logistics Manager, both reporting into the Supply Chain Development Lead. Together you will line manage and lead a team of Logistics and Inventory Team Leaders; enhancing relationships within the Procurement and Supply Chain Directorate, external organisations and suppliers, and within the wider Trust.
You will have knowledge and experience of inventory management and its application within the public sector. This knowledge must be underpinned by theory and experience.
You will have excellent IT skills and be proficient with all aspects of Microsoft Office 365, including Excel where you would have built, analysed and then reported a diverse range of datasets.
You will be a full member of CIPS or have the equivalent experience and academic ability for the demands of the post.
You will be able to demonstrate experience of managing programmes of work and participating in working groups to achieve defined outcomes.
Demonstrable experience and understanding of the NHS procurement landscape would be an advantage but is not essential.
- Interview Date 14.02.23
- 37 Hours 30 Minutes per a week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
- To jointly oversee and manage four teams of Inventory Management and Logistics Officers who are responsible for the ordering, receipt, distribution and storage of medical consumables related to RVI and Freeman Hospital clinical activity.
- To manage the department's various reporting workstreams including representing the department at internal and external operational meetings.
- Ensure departmental policies and procedures are updated and harmonised alongside those of other Procurement and Supply Chain functions.
- Ensure that targets are met by the teams in respect of all inventory activities.
- Ensure that goods ordered are progressed and delivered to the requisitioning departments in a timely manner.
- Ensure that invoice queries relating to orders placed are resolved satisfactorily within set target times.
- Ensure effective communication between requisitioning departments and the teams.
- Ensure a safe, value for money, comprehensive high-quality service is provided, whilst managing a busy and demanding workload.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.
Rated 'Outstanding' by theCQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- To jointly oversee and manage four teams of Inventory Management and Logistics Officers who are responsible for the ordering, receipt, distribution and storage of medical consumables related to RVI and Freeman Hospital clinical activity.
- To manage the departments various reporting workstreams including representing the department at internal and external operational meetings.
- Ensure departmental policies and procedures are updated and harmonised alongside those of other Procurement and Supply Chain functions.
- Ensure that targets are met by the teams in respect of all inventory activities.
- Ensure that goods ordered are progressed and delivered to the requisitioning departments in a timely manner.
- Ensure that invoice queries relating to orders placed are resolved satisfactorily within set target times.
- Ensure effective communication between requisitioning departments and the teams.
- Ensure a safe, value for money, comprehensive high-quality service is provided, whilst managing a busy and demanding workload.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Newcastle Hospitals encourages all staff and volunteers who are appointed to join the Trust to be fully vaccinated against COVID-19.
Job description
Job responsibilities
- To jointly oversee and manage four teams of Inventory Management and Logistics Officers who are responsible for the ordering, receipt, distribution and storage of medical consumables related to RVI and Freeman Hospital clinical activity.
- To manage the departments various reporting workstreams including representing the department at internal and external operational meetings.
- Ensure departmental policies and procedures are updated and harmonised alongside those of other Procurement and Supply Chain functions.
- Ensure that targets are met by the teams in respect of all inventory activities.
- Ensure that goods ordered are progressed and delivered to the requisitioning departments in a timely manner.
- Ensure that invoice queries relating to orders placed are resolved satisfactorily within set target times.
- Ensure effective communication between requisitioning departments and the teams.
- Ensure a safe, value for money, comprehensive high-quality service is provided, whilst managing a busy and demanding workload.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Newcastle Hospitals encourages all staff and volunteers who are appointed to join the Trust to be fully vaccinated against COVID-19.
Person Specification
Qualifications
Essential
- An appropriate Professional Purchasing qualification, NVQ 4 (Purchasing), CIPS, or equivalent experience
- Knowledge of professional inventory management principles acquired through degree or Chartered Institute of Purchasing and Supply (CIPS), plus expertise in Logistics and Inventory Management obtained via further training and experience or equivalent.
Desirable
- European Computer Driving Licence qualification
- Project Management Qualification (such as, PRINCE2 practitioner) or equivalent experience
Knowledge
Essential
- Significant experience in the Supplies Department of a large complex organisation, preferably within the NHS.
- Experience at developing and managing relationships within a complex environment.
- Experience of analysing information and demand data to support decision making.
- Experience of identifying service improvements and supporting appropriate change
- Experience of day-to-day line management of staff and staff development and mentoring.
- Experience of working to both agreed individual and team targets.
- Knowledge and experience of inventory management and its application within the public sector. This knowledge must be unpinned by theory and a wealth of experience.
- Working knowledge of operating within organisational policies.
- A detailed understanding of a computerised ordering system, preferably Oracle Financials
- An extensive knowledge of products and suppliers used within the NHS
Skills
Essential
- Good interpersonal and communication skills and the ability to work with colleagues at all levels in the organisation
- Good planning and organisational skills
- Be able to provide professional advice and guidance to customers
- IT skills literate in Microsoft packages, including Outlook, Word, Excel and PowerPoint
- Ability to think clearly and remain calm under pressure
- Ability to develop stakeholder relationships, with the skills to on-board and motive throughout programme of work
- Ability to lead projects that involve a number of stakeholders
- Ability to forward plan and prioritise projects to meet service demands
- Ability to analyse information and spend data to support decision making
Person Specification
Qualifications
Essential
- An appropriate Professional Purchasing qualification, NVQ 4 (Purchasing), CIPS, or equivalent experience
- Knowledge of professional inventory management principles acquired through degree or Chartered Institute of Purchasing and Supply (CIPS), plus expertise in Logistics and Inventory Management obtained via further training and experience or equivalent.
Desirable
- European Computer Driving Licence qualification
- Project Management Qualification (such as, PRINCE2 practitioner) or equivalent experience
Knowledge
Essential
- Significant experience in the Supplies Department of a large complex organisation, preferably within the NHS.
- Experience at developing and managing relationships within a complex environment.
- Experience of analysing information and demand data to support decision making.
- Experience of identifying service improvements and supporting appropriate change
- Experience of day-to-day line management of staff and staff development and mentoring.
- Experience of working to both agreed individual and team targets.
- Knowledge and experience of inventory management and its application within the public sector. This knowledge must be unpinned by theory and a wealth of experience.
- Working knowledge of operating within organisational policies.
- A detailed understanding of a computerised ordering system, preferably Oracle Financials
- An extensive knowledge of products and suppliers used within the NHS
Skills
Essential
- Good interpersonal and communication skills and the ability to work with colleagues at all levels in the organisation
- Good planning and organisational skills
- Be able to provide professional advice and guidance to customers
- IT skills literate in Microsoft packages, including Outlook, Word, Excel and PowerPoint
- Ability to think clearly and remain calm under pressure
- Ability to develop stakeholder relationships, with the skills to on-board and motive throughout programme of work
- Ability to lead projects that involve a number of stakeholders
- Ability to forward plan and prioritise projects to meet service demands
- Ability to analyse information and spend data to support decision making
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
