Job summary
We are unable to offer sponsorship for this post.
We are looking to appoint a highly motivated Medical Secretary to work within the Radiology Department at the Royal Victoria Infirmary. Working under the supervision of the Radiology Office Manager and Radiology Team Leaders, the Medical Secretary will undertake a range of duties to ensure an accurate and efficient secretarial service is available to the Consultant Radiologist, their team and/ or senior members of the Radiology staff.
- Interview Date 17/01/2024
- 30 hours /week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
Main duties of the job
The post will require the coordination of all enquiries made of the Consultant Radiologist (s) making decisions and taking appropriate action on their behalf to ensure minimum interruption to the medic or immediate response depending upon appropriate action. The post holder must have a high standard of audio and copy typing skills, have experience of Microsoft Office applications, have previous secretarial experience and must be experienced in the use of medical terminology. The post holder must also possess excellent communication and interpersonal skills - able to communicate across a multi-disciplinary team and have the ability to prioritise tasks/demonstrate organisational skills.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- To undertake a range of duties to ensure an accurate and efficient secretarial service is available to the Consultant Radiologist, their team and/ or senior members of the Radiology staff.
- To be responsible for the accurate transcription of medical reports from audio and script working independently with the ability to prioritise urgent cases.
- To coordinate all enquiries made of the Consultant Radiologist (s) making decisions and taking appropriate action on their behalf to ensure minimum interruption to the medic or immediate response depending upon appropriate action.
- To undertake a range of duties to ensure an efficient reception service
- The post holder will be expected to work Trust wide with varying working patterns including but not restricted to 8.00am to 20.50pm Monday to Saturday.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Job description
Job responsibilities
- To undertake a range of duties to ensure an accurate and efficient secretarial service is available to the Consultant Radiologist, their team and/ or senior members of the Radiology staff.
- To be responsible for the accurate transcription of medical reports from audio and script working independently with the ability to prioritise urgent cases.
- To coordinate all enquiries made of the Consultant Radiologist (s) making decisions and taking appropriate action on their behalf to ensure minimum interruption to the medic or immediate response depending upon appropriate action.
- To undertake a range of duties to ensure an efficient reception service
- The post holder will be expected to work Trust wide with varying working patterns including but not restricted to 8.00am to 20.50pm Monday to Saturday.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Person Specification
Skills
Essential
- Appropriate NVQ III Certificate (e.g. Business Administration, Secretarial Support etc) or equivalent level qualifications / relevant experience
- Must be an accurate typist and have experience of audio and copy typing. Excellent interpersonal/communicative skills - able to relate to patients and a multidisciplinary staff.
- Excellent organisational skills and time management skills.
Desirable
- OCR level 3 qualification
- AMSPAR secretarial qualification
Knowledge
Essential
- English Language qualification to GCSE level 4 (or above) or equivalent level qualification / relevant experience
- A good knowledge of medical terminology
- Knowledge of Data Protection Act
Desirable
- IT qualification - e.g. ECDL
- An awareness of Health and Safety
- Knowledge of PAS
Experience
Essential
- Knowledge of general office procedures.
- Experience in the use of Microsoft Office applications.
- Experience of working with and communicating with the public.
Desirable
- Previous secretarial experience
- Transcribing handwritten script.
- Previous NHS administration experience
- Previous RIS experience
Person Specification
Skills
Essential
- Appropriate NVQ III Certificate (e.g. Business Administration, Secretarial Support etc) or equivalent level qualifications / relevant experience
- Must be an accurate typist and have experience of audio and copy typing. Excellent interpersonal/communicative skills - able to relate to patients and a multidisciplinary staff.
- Excellent organisational skills and time management skills.
Desirable
- OCR level 3 qualification
- AMSPAR secretarial qualification
Knowledge
Essential
- English Language qualification to GCSE level 4 (or above) or equivalent level qualification / relevant experience
- A good knowledge of medical terminology
- Knowledge of Data Protection Act
Desirable
- IT qualification - e.g. ECDL
- An awareness of Health and Safety
- Knowledge of PAS
Experience
Essential
- Knowledge of general office procedures.
- Experience in the use of Microsoft Office applications.
- Experience of working with and communicating with the public.
Desirable
- Previous secretarial experience
- Transcribing handwritten script.
- Previous NHS administration experience
- Previous RIS experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
