Job summary
We are looking for a highly motivated and skilled workforce information assistant to support the delivery of high quality data and analysis, and take our workforce information to the next level.
As a key member of our team you will play a crucial role in providing essential information that supports the efficient running of our Trust.
This is an excellent opportunity for candidates who have a passion for data analysis and want to work with a supportive and dynamic team.
- Interview Date: 19th April 2023
- 37.5 hours/week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy
Main duties of the job
As a HR Workforce Information Assistant you will:
- Extract, analyse and interpret workforce information data
- Provide excellent customer service to ESR users across the organisation
- Perform data quality and validation processes and advise users on data entry best practice.
- Work closely with other team members to improve the service
The Newcastle Hospitals Workforce Information Team is the nerve centre of our HR department, maintaining ESR to ensure staff data and the reports we produce on it, are complete, correct, and timely. We also embrace new ways of working, employing Robotic Process Automation and Power BI Dashboards to enhance the service we provide.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.
Rated 'Outstanding' by theCQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- To contribute to the delivery of a comprehensive and timely workforce information service, including the collection, analysis, validation and reporting of workforce related data.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
- To contribute to the delivery of a comprehensive and timely workforce information service, including the collection, analysis, validation and reporting of workforce related data.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications & Education
Essential
- HND or equivalent experience in an appropriate field (e.g., business, management, administration).
- Microsoft Office Specialist (MOS) Excel Expert qualification or equivalent, with practical experience in its use.
- Advanced numerical and analytical skills gained through appropriate qualification or practical experience.
Knowledge & Experience
Essential
- Detailed knowledge and practical experience of using reporting tools, for example Business Intelligence, PowerBI and Microsoft packages including advanced Excel
- Experience of the production, analysis and presentation of highly complex and sensitive workforce-related information.
- Significant experience of working with data
- Awareness of Data Protection and Freedom of Information Acts
Desirable
- Experience of working with staff at Director level.
- Knowledge of the Trust's management arrangements
- Experience of working with ESR
- Knowledge of the Trust's robotic automated processes
Skills & Abilities
Essential
- Excellent organisational skills.
- Excellent keyboard skills.
- Able to work under pressure and to deadlines
Person Specification
Qualifications & Education
Essential
- HND or equivalent experience in an appropriate field (e.g., business, management, administration).
- Microsoft Office Specialist (MOS) Excel Expert qualification or equivalent, with practical experience in its use.
- Advanced numerical and analytical skills gained through appropriate qualification or practical experience.
Knowledge & Experience
Essential
- Detailed knowledge and practical experience of using reporting tools, for example Business Intelligence, PowerBI and Microsoft packages including advanced Excel
- Experience of the production, analysis and presentation of highly complex and sensitive workforce-related information.
- Significant experience of working with data
- Awareness of Data Protection and Freedom of Information Acts
Desirable
- Experience of working with staff at Director level.
- Knowledge of the Trust's management arrangements
- Experience of working with ESR
- Knowledge of the Trust's robotic automated processes
Skills & Abilities
Essential
- Excellent organisational skills.
- Excellent keyboard skills.
- Able to work under pressure and to deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
