Job summary
Are you passionate about supporting quality patient care and would like to be part of a Service that provides care across the UK, are you looking for a new challenge?
We currently have a vacancy without our Senior Management Team for a Clinical Board Secretary at the Freeman Hospital and would like to welcome you to be part of our innovative team!
If you are a highly motivated and enthusiastic individual, then we want you!
This role is crucial to providing and maintaining an efficient and effective service to our Senior Management Team. We are looking for someone who likes to collaborate with others as well as across our amazing organisation. We are also looking for someone that has a great eye for detail and can meet deadlines.
If successful, you will be responsible for liaising with clinical and non-clinical professional staff for the delivery of a high standard of care. Your role will directly impact patient experience and be part of providing seamless delivery of care.
- Interview Date: 12 June 2023
- 30 hours/week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
You will contribute to the efficient running of the Clinical Board providing personal secretarial support to the Senior Management Team. The post holder must possess exceptional organisational and communication skills and must be able to demonstrate ability to prioritise work and meet deadlines. You must be able to work unsupervised and be able to demonstrate a good level of initiative.
You will provide a comprehensive secretarial support to the Clinical Board and senior management team, communicate with Healthcare professionals within the Clinical Board and other departments and provide cover for the Director of Operations' Personal Assistant.
You will exercise judgement in response to enquiries concerning appointments, waiting status and correspondence, some enquiries may require further investigation with referral to a senior member of the team.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.
Rated 'Outstanding' by theCQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- Provide a comprehensive secretarial support to the Clinical Board and senior management team.
- Communicates with healthcare professionals within the Clinical Board and other departments.
- Provide cover for the Director of Operations Personal Assistant
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
- Provide a comprehensive secretarial support to the Clinical Board and senior management team.
- Communicates with healthcare professionals within the Clinical Board and other departments.
- Provide cover for the Director of Operations Personal Assistant
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications & Education
Essential
- Appropriate NVQ III Certificate (e.g., Business Administration, Secretarial Support etc) or equivalent level qualifications / relevant experience
- English Language qualification to GCSE level C or equivalent level qualification / relevant experience
Desirable
Knowledge & Experience
Essential
- Experience of secretarial and administration procedures including diary management, organisation of meetings and minute taking
Desirable
- NHS secretarial experience
- Working knowledge of NHS systems
- Knowledge of HR Policies and Procedures
Skills & Abilities
Essential
- Excellent organisational and time management skills and the ability to prioritise work and meet deadlines.
- IT Skills to include office software packages.
- Advanced keyboard skills including a high standard of word processing skills (e.g., OCR / RSA II or equivalent level qualification / experience)
- Excellent communication skills
- Ability to work without direct supervision and demonstrate a good level of initiative
- Accuracy in the presentation of information
Person Specification
Qualifications & Education
Essential
- Appropriate NVQ III Certificate (e.g., Business Administration, Secretarial Support etc) or equivalent level qualifications / relevant experience
- English Language qualification to GCSE level C or equivalent level qualification / relevant experience
Desirable
Knowledge & Experience
Essential
- Experience of secretarial and administration procedures including diary management, organisation of meetings and minute taking
Desirable
- NHS secretarial experience
- Working knowledge of NHS systems
- Knowledge of HR Policies and Procedures
Skills & Abilities
Essential
- Excellent organisational and time management skills and the ability to prioritise work and meet deadlines.
- IT Skills to include office software packages.
- Advanced keyboard skills including a high standard of word processing skills (e.g., OCR / RSA II or equivalent level qualification / experience)
- Excellent communication skills
- Ability to work without direct supervision and demonstrate a good level of initiative
- Accuracy in the presentation of information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
