Job summary
Microbiology and Virology services is looking for an enthusiastic individual to join the secretarial team. The primary role will be to provide secretarial support to the Consultant Microbiologists within the department, and is based primarily at the Royal Victoria Infirmary site.
The successful candidate will have good communication skills and advanced keyboard skills, with the ability to organise and prioritise workload.
- Interview Date 30/06/2023
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
- To receive and deal with correspondence and other communicationswhere appropriate.
- Input data to the departmental computer system and distribute printed reports.
- Ensuring that the Consultant's filing is managed in an efficient and timely fashion.
- To arrange meetings, lectures, seminars etc
- Take minutes of meetings where appropriate.
- To participate in the training of other new entrant secretaries when necessary.
- To deal with enquiries regarding laboratory matters in an effective and efficient manner.
- To assist in the maintenance of confidentiality, e.g. any reports relating to cross infection, hazards and outbreaks.
- Provide secretarial support to the Consultant Microbiologist.
- Contribute to a comprehensive efficient and effective administration and clerical service.
- Liaise with other departments.
- Provides secretarial and clerical support to Consultant Microbiologists, Junior Medical staff, Managers and other departmental staff.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.
Rated 'Outstanding' by the CQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- Work as part of a team of departmental secretaries.
- Contributes to the efficient running of the department/ directorate providingpersonal secretarial support to the Consultant and members of the Team.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Job description
Job responsibilities
- Work as part of a team of departmental secretaries.
- Contributes to the efficient running of the department/ directorate providingpersonal secretarial support to the Consultant and members of the Team.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Person Specification
Qualifications & Education
Essential
- Appropriate NVQ III certificate (e.g., Business Administration, secretarial support etc) or equivalent level qualifications/relevant experience
- English language and Maths qualification to GCSE level 4 (or above) or equivalent level qualification/relevant experience
Desirable
- IT qualifications e.g., ECDL
Knowledge & Experience
Essential
- Experience of secretarial procedures
Desirable
- o NHS secretarial experience
- o Knowledge of medical terminology
- Minutes taking experience
- Audiotyping experience
Skills & Abilities
Essential
- o IT Skills to include office software packages.
- o Excellent communication skills, including telephony.
- o Ability to work without direct supervision
- o Team working skills.
Desirable
- o Ability to manage time effectively
Person Specification
Qualifications & Education
Essential
- Appropriate NVQ III certificate (e.g., Business Administration, secretarial support etc) or equivalent level qualifications/relevant experience
- English language and Maths qualification to GCSE level 4 (or above) or equivalent level qualification/relevant experience
Desirable
- IT qualifications e.g., ECDL
Knowledge & Experience
Essential
- Experience of secretarial procedures
Desirable
- o NHS secretarial experience
- o Knowledge of medical terminology
- Minutes taking experience
- Audiotyping experience
Skills & Abilities
Essential
- o IT Skills to include office software packages.
- o Excellent communication skills, including telephony.
- o Ability to work without direct supervision
- o Team working skills.
Desirable
- o Ability to manage time effectively
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
