Job summary
An opportunity has arisen for a Project Management Office (PMO) Planner to join our successful and established Project Management Office based within the IM&T Directorate of Newcastle upon Tyne Hospitals Trust.
We are looking for a committed, energetic and resilient individual to join our growing multi-disciplinary team. You will be an expert in project, programme and portfolio management with PMO experience. This challenging and high profile role will require excellent strategy, planning, delivery and negotiation skills. In the role you will lead a small team of PMO analysts engaging with project managers and heads of services across the Trust.
- Interview Date 22/05/2023
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Main duties of the job
The PMO planner is an integral member of the PMO team responsible for supporting the Head of PMO within the Trust to deliver key strategic goals. The successful candidate will have a proven track record in planning, RAID management, programme and project governance. You will have a proven ability to lead as part of the PMO team and complement a variety of different working styles.
Interviews will be held in person.
About us
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with over 18,000 staff and an annual income of £1 billion.
Rated 'Outstanding' by theCQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 1.84 million patients 'contacts' each year, delivering high standards of healthcare.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- Support key programmes and projects undertaken within the Trust to deliver key strategic goals
- Responsibility and accountability in ensuring governance model/principles are actively documented, promoted and implemented effectively
- Ensure programme and project planning and reporting meets prescribed format and such reporting is produced accurately and timely
- Play key role as part of the Programme Team monitoring the status of programmes and projects on a regular basis and to varying levels of detail according to audience
- Co-ordinate and own production of Programme MI requirements
- Provide proactive direction and guidance to Project Managers in the Trusts Change Governance Framework
- Direct and effective management of projects and programmes as required.
- Responsible for the Trust Change Framework and Project Lifecycle training of project managers
- Accountability for the development and continuous improvement of the Change Framework process and procedures
- Contribute towards the delivery of the IT Services Programme/Project portfolio and co-ordinate project inter-dependencies.
- To make a significant contribution to the aspects of the IT Services strategy, which enables the Trust to meet its business goals and to achieve statutory and business reporting requirements
- To give comprehensive support and advice to a range of senior managers, on a range of complex or contentious issues including challenging them, thus facilitating effective management based on sound performance information within the organisation.
- To ensure the timely and accurate production of programme status reports for senior management, the Trust Board, and as required by Monitor and the Strategic Health Authority.
- Client interaction, including developing a pipeline of work from the client, managing programmes/project priorities with the client, financial tracking and reporting, and project tracking and reporting
- Cross-activity relationship management across all directorates and departments
- Active leadership in the areas of quality control, standards, working practices and continuous improvement with adherence to and compliance with NHS methodology policy and procedure
- To make a considerable contribution to the ongoing development of the Trusts IT Change Framework (structure, processes and controls) as a Trust asset. Promoting the value of the Change Framework within the change community, and driving improvements based on experience gathered from business partners. Maturing those disciplines across the organisation ensuring deliverance of a professional, high quality service.
- Sole point of contact for business engagement in the submission of IT Work Requests into the Programme Office
- Management and ownership of the IT Work Request process, IT Review and submission of validated requests to the Information Systems Strategy Board (ISSB)
- Contributing towards the Trust Wide Programme Management Operating Plan, maintaining alignment to NHS direction and policy
- Quality and Assurance and control over Programme/Project execution and outcomes including initial point of review for governance packs, prioritisation challenges, cost & resourcing pinch points
- Annual formal audit and reporting of selected projects to ensure adherence to the IT Change Framework
- Maintenance of portfolio risks and issues, including mitigation plans. Ensuring that these are escalated and acted upon effectively.
- Provide advice and guidance to programmes and projects on processes and controls, building an improved understanding and capability in conformance to defined governance and practices
- Stakeholder management across Trust Directorates and Departments
- Responsible for the over sight of programme and project information systems across the Trust as a major job responsibility / to ensure compliance with Trust and NHS policies and standards.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Job description
Job responsibilities
- Support key programmes and projects undertaken within the Trust to deliver key strategic goals
- Responsibility and accountability in ensuring governance model/principles are actively documented, promoted and implemented effectively
- Ensure programme and project planning and reporting meets prescribed format and such reporting is produced accurately and timely
- Play key role as part of the Programme Team monitoring the status of programmes and projects on a regular basis and to varying levels of detail according to audience
- Co-ordinate and own production of Programme MI requirements
- Provide proactive direction and guidance to Project Managers in the Trusts Change Governance Framework
- Direct and effective management of projects and programmes as required.
- Responsible for the Trust Change Framework and Project Lifecycle training of project managers
- Accountability for the development and continuous improvement of the Change Framework process and procedures
- Contribute towards the delivery of the IT Services Programme/Project portfolio and co-ordinate project inter-dependencies.
- To make a significant contribution to the aspects of the IT Services strategy, which enables the Trust to meet its business goals and to achieve statutory and business reporting requirements
- To give comprehensive support and advice to a range of senior managers, on a range of complex or contentious issues including challenging them, thus facilitating effective management based on sound performance information within the organisation.
- To ensure the timely and accurate production of programme status reports for senior management, the Trust Board, and as required by Monitor and the Strategic Health Authority.
- Client interaction, including developing a pipeline of work from the client, managing programmes/project priorities with the client, financial tracking and reporting, and project tracking and reporting
- Cross-activity relationship management across all directorates and departments
- Active leadership in the areas of quality control, standards, working practices and continuous improvement with adherence to and compliance with NHS methodology policy and procedure
- To make a considerable contribution to the ongoing development of the Trusts IT Change Framework (structure, processes and controls) as a Trust asset. Promoting the value of the Change Framework within the change community, and driving improvements based on experience gathered from business partners. Maturing those disciplines across the organisation ensuring deliverance of a professional, high quality service.
- Sole point of contact for business engagement in the submission of IT Work Requests into the Programme Office
- Management and ownership of the IT Work Request process, IT Review and submission of validated requests to the Information Systems Strategy Board (ISSB)
- Contributing towards the Trust Wide Programme Management Operating Plan, maintaining alignment to NHS direction and policy
- Quality and Assurance and control over Programme/Project execution and outcomes including initial point of review for governance packs, prioritisation challenges, cost & resourcing pinch points
- Annual formal audit and reporting of selected projects to ensure adherence to the IT Change Framework
- Maintenance of portfolio risks and issues, including mitigation plans. Ensuring that these are escalated and acted upon effectively.
- Provide advice and guidance to programmes and projects on processes and controls, building an improved understanding and capability in conformance to defined governance and practices
- Stakeholder management across Trust Directorates and Departments
- Responsible for the over sight of programme and project information systems across the Trust as a major job responsibility / to ensure compliance with Trust and NHS policies and standards.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Person Specification
Qualifications & Education
Essential
- oBe educated to degree level or equivalent experience e.g. IT, Business, Health or have significant experience in an IT change environment.
- oHold a post graduate diploma or equivalent level experience
- oHold a current project management certification such as PRINCE 2, APM or equivalent
Knowledge & Experience
Essential
- oHave experience in setting up and running PMO
- oHave expert knowledge of the tools and techniques for planning, monitoring and controlling programmes and projects
Desirable
- oHave an expert knowledge of the tools and techniques for planning, monitoring and controlling programmes and project
- oExperience of other large scale organisations of similar size and complexity within or outside of the NHS
Skills & Abilities
Essential
- oHave proven ability to deliver quality deliverables
- oHave the following demonstrable skills: oRAID management oChange management oStakeholder management oProgramme and Portfolio governance oProgramme and Project auditing oResource Management across IT Services oFinancial planning, budgeting and forecasting
- oHave excellent inter-personal and communication skills in both oral and written format, that is intelligible to all using a variety of techniques
- oHave excellent analytical and numerical skills
- ostrongly developed leadership skills
- oBe logical and methodical , with attention to detail
- oHave excellent problem solving skills
- oHave excellent time management skills
Person Specification
Qualifications & Education
Essential
- oBe educated to degree level or equivalent experience e.g. IT, Business, Health or have significant experience in an IT change environment.
- oHold a post graduate diploma or equivalent level experience
- oHold a current project management certification such as PRINCE 2, APM or equivalent
Knowledge & Experience
Essential
- oHave experience in setting up and running PMO
- oHave expert knowledge of the tools and techniques for planning, monitoring and controlling programmes and projects
Desirable
- oHave an expert knowledge of the tools and techniques for planning, monitoring and controlling programmes and project
- oExperience of other large scale organisations of similar size and complexity within or outside of the NHS
Skills & Abilities
Essential
- oHave proven ability to deliver quality deliverables
- oHave the following demonstrable skills: oRAID management oChange management oStakeholder management oProgramme and Portfolio governance oProgramme and Project auditing oResource Management across IT Services oFinancial planning, budgeting and forecasting
- oHave excellent inter-personal and communication skills in both oral and written format, that is intelligible to all using a variety of techniques
- oHave excellent analytical and numerical skills
- ostrongly developed leadership skills
- oBe logical and methodical , with attention to detail
- oHave excellent problem solving skills
- oHave excellent time management skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
