Job summary
This is an exciting opportunity to join the Operational Delivery Network (ODN) for Congenital Heart Disease (CHD). We are looking to recruit an enthusiastic and motivated Administrator to join the ODN Management Team.
ODNs work with NHS England, CCGs, Health Education England and Public Health England to deliver programmes of work to achieve better outcomes for patients. The purpose of the ODN is to drive quality and improve patient pathways and outcomes. This is achieved through engagement and representation from all its member organisations in collaborative partnership, bringing together clinicians to work together in order to promote the highest quality services.
The ideal candidate will have good interpersonal and communication skills, strong organisational skills and experience of delivering a wide range of administration and secretarial tasks to a high standard.
The network is currently hosted by Newcastle upon Tyne Hospitals NHS Foundation Trust and is based at the Freeman Hospital.
- Interview Date 03/08/2022
- 22 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Newcastle Hospitals encourages all staff and volunteers who are appointed to join the Trust to be fully vaccinated against COVID-19.
Main duties of the job
The Administrator will support the delivery of the ODN objectives and will form an integral part of the Management Team.
The Administrator will coordinate and organise meetings on behalf of the Network Team, ensure effective management of Network information, and effectively communicate with a wide range of stakeholders within and external to the Host organisation.
The role will involve some travel throughout the North East and North Cumbria to build knowledge base and assist with administrational requirements off site.
About us
The Network Management Team was formerly established in January 2020 and the key priorities and work plan is determined by the Network Board which as representation from all 8 Trusts from across the North East and North Cumbria.
Our vision is to provide high quality, equitable care for congenital heart disease patients wherever they live within our region; provided closer to home when possible, ensuring seamless transition between fetal, paediatric and adult services and providing an holistic approach to care.
Rated 'Outstanding' by theCQC for the second consecutive time in 2019, we have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
Job description
Job responsibilities
- To provide administrational support to the North East and North Cumbria Congenital Heart Disease (CHD) Network (NENC-CHDN) which is a regional organisation hosted by Newcastle upon Tyne Hospitals NHS Foundation Trust.
- To work closely and collaboratively with members of the network team.
- To coordinate and organise meetings on behalf of the network team and ensure effective management of Network data and information.
- To support a wide range of events including virtual webinars and meetings.
- To effectively communicate with a wide range of stakeholders within and external to the organisation.
- Willing to travel to build knowledge base and assist with administrational requirements off site.
- To maintain and update Network website acting as a central resource for uploading information/enquiries and alerting the wider Network to change and information, informing appropriate members of the Network management team appropriately of received queries and comments.
- Contribute to the department by providing secretarial support to key members of the Network Team or consultants as required.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Job description
Job responsibilities
- To provide administrational support to the North East and North Cumbria Congenital Heart Disease (CHD) Network (NENC-CHDN) which is a regional organisation hosted by Newcastle upon Tyne Hospitals NHS Foundation Trust.
- To work closely and collaboratively with members of the network team.
- To coordinate and organise meetings on behalf of the network team and ensure effective management of Network data and information.
- To support a wide range of events including virtual webinars and meetings.
- To effectively communicate with a wide range of stakeholders within and external to the organisation.
- Willing to travel to build knowledge base and assist with administrational requirements off site.
- To maintain and update Network website acting as a central resource for uploading information/enquiries and alerting the wider Network to change and information, informing appropriate members of the Network management team appropriately of received queries and comments.
- Contribute to the department by providing secretarial support to key members of the Network Team or consultants as required.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.
Person Specification
Qualifications & Education
Essential
- Appropriate NVQ III Certificate (e.g. Business Administration, Secretarial Support etc.) or equivalent level qualifications / relevant experience
- English Language qualification to GCSE level C or equivalent level qualification / relevant experience
- Advanced keyboard skills including a high standard of word processing skills (e.g. OCR / RSA II or equivalent level qualification / experience)
Desirable
- OCR / RSA III
- Courses / further study to demonstrate evidence of personal development.
Knowledge & Experience
Essential
- Diary Management
- Organisation of Meetings
- Minute Taking
- Experience of arranging and preparing documentation for meetings
Desirable
- NHS Secretarial experience
- Working Knowledge of NHS Systems e.g. eRecord
- Experience of managing website content
- Experience of secretarial procedures
Skills & Abilities
Essential
- IT Skills to include office software packages
- Ability to work without direct supervision
- Excellent communication skills
- Ability to maintain contact lists/databases
- Ability to manage time effectively and work on own initiative
- Ability to handle a broad range of tasks and to prioritise workload
- Excellent attention to detail
- Proven ability of working in a team environment and delivering team objectives
Person Specification
Qualifications & Education
Essential
- Appropriate NVQ III Certificate (e.g. Business Administration, Secretarial Support etc.) or equivalent level qualifications / relevant experience
- English Language qualification to GCSE level C or equivalent level qualification / relevant experience
- Advanced keyboard skills including a high standard of word processing skills (e.g. OCR / RSA II or equivalent level qualification / experience)
Desirable
- OCR / RSA III
- Courses / further study to demonstrate evidence of personal development.
Knowledge & Experience
Essential
- Diary Management
- Organisation of Meetings
- Minute Taking
- Experience of arranging and preparing documentation for meetings
Desirable
- NHS Secretarial experience
- Working Knowledge of NHS Systems e.g. eRecord
- Experience of managing website content
- Experience of secretarial procedures
Skills & Abilities
Essential
- IT Skills to include office software packages
- Ability to work without direct supervision
- Excellent communication skills
- Ability to maintain contact lists/databases
- Ability to manage time effectively and work on own initiative
- Ability to handle a broad range of tasks and to prioritise workload
- Excellent attention to detail
- Proven ability of working in a team environment and delivering team objectives
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
