Leicestershire Partnership NHS Trust

Band 6 Contracts Manager

This job is now closed

Job summary

An exciting and newly created opportunity has arisen to become a Contract Manager working in Estates and Facilities at Leicester Partnership Trust.

The Contracts Manager will be responsible for the management of :

All maintenance service contracts and ad hoc maintenance contractors to ensure a seamless service delivery between in house and contract labour at LPT maintained sites.
A seven year rolling procurement strategy
Lead Management of a Helpdesk

You will highly motivated and experienced and able to work in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, and resourceful with a high level of professionalism.

You will juggle multiple demands, have knowledge of business/administrative management principles and procedures, and organise your own workload in a creative, committed and collaborative way in line with the Trusts values.

You will maintain patient confidentiality at all times, actively participate in the staff appraisal process, be familiar with relevant Operational, Personnel, Health and Safety Policies and procedures, including Fire, COSHH, No Smoking and Alcohol.

Main duties of the job

Ensure all required maintenance service contracts and specialist reactive maintenance contractors are in place and are routinely reviewed, renewed, and tendered in a timely and efficient manner to meet the needs of the Estates service.
Set up and implement a contractor induction programme and data base. Ensure all contractors are aware of Trust requirements and specific safety and operational issues on the site.
Work in partnership with the LPT nonclinical procurement services department to ensure technical specifications produced are tendered by procurement in a timely, efficient, and compliant manner
Carry out regular quality reviews on all contractors work and ensure formal contractor review systems are in place to formally monitor and record contractor performance. Producing and preparing monthly performance reports for the Head of Estates, as required.
Support the Maintenance Management team in the performance management of the contractors in order to develop productive working relationships and take appropriate corrective action to deal with any recurring shortfalls from the contractor.
Work with Ground and Gardens contractors for permits for Tree Preservation Orders and trees in conservation areas.
Develop and maintain approved contractor lists across all areas of maintenance utilising qualitative and cost criteria. From these lists develop and maintain framework contracts for all specialist services.

About us

Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serves over 1 million people living in Leicester, Leicestershire and Rutland.

Here at LPT, our values are Compassion, Respect, Integrity and Trust, which we keep at the heart of everything we do.

We aim to develop a workforce that reflects our community. We actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups.

Details of our benefits, leadership behaviours and other important information are contained in the attached document titled Information for Applicants.

We will consider requests to work alternative hours or varied working patterns in line with our flexible working policy.

For all substantive roles, new staff (excluding medical staff) are appointed subject to a 6-month probationary period (see Probation Policy).

All jobs will require permission to work in the UK.

For all jobs the cost of any DBS disclosure required will be met by the individual. This will be deducted from salary once started.

Applicants at risk within the local NHS who meet essential criteria will have preference for interview.

Date posted

19 December 2023

Pay scheme

Agenda for change

Band

Band 6

Salary

£35,392 to £42,618 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9313-23-1347

Job locations

Leicestershire Partnership Nhs Trust

Meridian South

Meridian Business Park

Leicester

LE19 1WY

Job description

Job responsibilities

If you like what you've read and would like more information on the duties and responsibilities of this role, please click onto the attached Job Description and Person Specification

Job description

Job responsibilities

If you like what you've read and would like more information on the duties and responsibilities of this role, please click onto the attached Job Description and Person Specification

Person Specification

Experience

Essential

Demonstrable and specialist experience of working in a Contracts environment.
Experience of working on projects with high volumes of data / multi sites.
Experience of working within Estates / Facilities
Management services.
Experience of market testing of suppliers and self delivery.
Well organised and ability to analyse complex and technical facts or situations and exercise a high level of judgement in arriving at decisions.
Ability to communicate contentious or highly complex information at all levels of the Trust ensuring understanding and co-operation are achieved.
Ability to lead and motivate a diverse workforce to deliver highest standards of service

Desirable

Some experience of operational service delivery, particularly in a FM Healthcare environment would be beneficial and desirable

Qualifications

Essential

Educated to degree level or equivalent or equivalent professional qualification. A good general standard of academic achievement.
Evidence of continuing professional and managerial development.
Supervisory Management ILM certificate or equivalent time as a manager.

Desirable

Membership of professional building management, maintenance organisation
Procurement qualifications

Knowledge and Skills

Essential

Excellent analytical problem solving and process mapping skills
Proficient user of Microsoft Office.
Developing cost models to formulate cost assumptions and actuals into investment cases for individual contracts with support of finance. Ability to motivate and control large multi skilled contract teams.
Have specialist technical knowledge across all sections of Estates maintenance.
Have specialised technical knowledge in specified area of work
Ability to deliver high standards of front of house diplomacy and service.
Work unsupervised and under pressure in order to meet deadlines.
Innovative problem-solving ability.
Ability to work on various IT systems.
Ability to effectively procure multiple maintenance contracts ensuring best value and service.
Skilled and experienced negotiator.
Experience of working with a CAFM system

Person Specification

Experience

Essential

Demonstrable and specialist experience of working in a Contracts environment.
Experience of working on projects with high volumes of data / multi sites.
Experience of working within Estates / Facilities
Management services.
Experience of market testing of suppliers and self delivery.
Well organised and ability to analyse complex and technical facts or situations and exercise a high level of judgement in arriving at decisions.
Ability to communicate contentious or highly complex information at all levels of the Trust ensuring understanding and co-operation are achieved.
Ability to lead and motivate a diverse workforce to deliver highest standards of service

Desirable

Some experience of operational service delivery, particularly in a FM Healthcare environment would be beneficial and desirable

Qualifications

Essential

Educated to degree level or equivalent or equivalent professional qualification. A good general standard of academic achievement.
Evidence of continuing professional and managerial development.
Supervisory Management ILM certificate or equivalent time as a manager.

Desirable

Membership of professional building management, maintenance organisation
Procurement qualifications

Knowledge and Skills

Essential

Excellent analytical problem solving and process mapping skills
Proficient user of Microsoft Office.
Developing cost models to formulate cost assumptions and actuals into investment cases for individual contracts with support of finance. Ability to motivate and control large multi skilled contract teams.
Have specialist technical knowledge across all sections of Estates maintenance.
Have specialised technical knowledge in specified area of work
Ability to deliver high standards of front of house diplomacy and service.
Work unsupervised and under pressure in order to meet deadlines.
Innovative problem-solving ability.
Ability to work on various IT systems.
Ability to effectively procure multiple maintenance contracts ensuring best value and service.
Skilled and experienced negotiator.
Experience of working with a CAFM system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leicestershire Partnership NHS Trust

Address

Leicestershire Partnership Nhs Trust

Meridian South

Meridian Business Park

Leicester

LE19 1WY

Employer's website

https://www.leicspart.nhs.uk/jobs/ (Opens in a new tab)

Employer details

Employer name

Leicestershire Partnership NHS Trust

Address

Leicestershire Partnership Nhs Trust

Meridian South

Meridian Business Park

Leicester

LE19 1WY

Employer's website

https://www.leicspart.nhs.uk/jobs/ (Opens in a new tab)