Leicestershire Partnership NHS Trust

Administration Assistant

This job is now closed

Job summary

We are looking to appoint a part-time Admin Assistant to join our friendly administration team based at Prince Philip House, Leicester, LE1 2NZ. The team provides full clerical support to the Adult Speech and Language Therapists working across Leicester, Leicestershire and Rutland.

You will work alongside and be supported by our other Administrators and our Administration Manager.

Working Pattern - 20 hours per week, 4 hours a day (Monday-Friday).

THIS ADVERT MAY CLOSE EARLIER THAN THE CLOSING DATE ONCE SUFFICIENT APPLICATIONS HAVE BEEN RECEIVED

Interview Date: 2 November 2023

Main duties of the job

Act as a central point of contact for clinicians and patients for Adult SLT Service
Managing referrals into the service on the Electronic Patient Record (SystmOne)
Taking and passing on phone messages
Booking, cancelling and rearranging appointments
Managing Incoming and Outgoing post
Printing and sending correspondence to patients and other professionals

Our Speech and Language Therapy Service is county-wide with community, voice and acute hospital teams and supported by a dedicated administration team to provide a high quality service to the people of Leicester, Leicestershire and Rutland. We have around 50 clinical staff from Band 4 to 8a including specialists in voice and dysfluency, neurology, brain injury, stroke, head & neck, dementia and critical care.

About us

Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serves over 1 million people living in Leicester, Leicestershire and Rutland.

Here at LPT, our values are Compassion, Respect, Integrity and Trust, which we keep at the heart of everything we do.

We aim to develop a workforce that reflects our community. We actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups.

Details of our benefits, leadership behaviours and other important information are contained in the attached document titled Information for Applicants.

We will consider requests to work alternative hours or varied working patterns in line with our flexible working policy.

For all substantive roles, new staff (excluding medical staff) are appointed subject to a 6-month probationary period (see Probation Policy).

All jobs will require permission to work in the UK.

For all jobs the cost of any DBS disclosure required will be met by the individual. This will be deducted from salary once started.

Applicants at risk within the local NHS who meet essential criteria will have preference for interview.

Date posted

09 October 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year Pro-rata

Contract

Permanent

Working pattern

Part-time

Reference number

C9313-23-0874

Job locations

Leicestershire Partnership Nhs Trust

Malabar Road

Leicester

LE1 2NZ

Job description

Job responsibilities

If you like what you've read and would like more information on the duties and responsibilities of this role, please click onto the attached Job Description and Person Specification.

Job description

Job responsibilities

If you like what you've read and would like more information on the duties and responsibilities of this role, please click onto the attached Job Description and Person Specification.

Person Specification

Qualifications

Essential

GCSE Grade A to C in English and Maths.
Completed or working towards NVQ Level 2 in Business Administration or equivalent.

Experience

Essential

Experience in using Microsoft Word, Excel, PowerPoint, email and the internet.
Understanding of dealing with changing administration demands.
Evidence interpersonal skills, in particular around communication.
Experience of working to deadlines and prioritise accordingly.
Understanding the importance of confidentiality.

Desirable

Experience of working with Electronic patient records, e.g. SystmOne.
Minimum of recent 6 months office employment.
Experience of working within a health setting.

Person Specification

Qualifications

Essential

GCSE Grade A to C in English and Maths.
Completed or working towards NVQ Level 2 in Business Administration or equivalent.

Experience

Essential

Experience in using Microsoft Word, Excel, PowerPoint, email and the internet.
Understanding of dealing with changing administration demands.
Evidence interpersonal skills, in particular around communication.
Experience of working to deadlines and prioritise accordingly.
Understanding the importance of confidentiality.

Desirable

Experience of working with Electronic patient records, e.g. SystmOne.
Minimum of recent 6 months office employment.
Experience of working within a health setting.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leicestershire Partnership NHS Trust

Address

Leicestershire Partnership Nhs Trust

Malabar Road

Leicester

LE1 2NZ

Employer's website

https://www.leicspart.nhs.uk/jobs/ (Opens in a new tab)

Employer details

Employer name

Leicestershire Partnership NHS Trust

Address

Leicestershire Partnership Nhs Trust

Malabar Road

Leicester

LE1 2NZ

Employer's website

https://www.leicspart.nhs.uk/jobs/ (Opens in a new tab)