Job summary
Working as a key person within our Tameside and Glossop Borough Leadership Team. You will help support the delivery of NHS services for the people of Tameside and Glossop. The role of PA to the Associate Director ensures capacity and progress in the strategic and operational work of the Borough.
The post holder requires excellent organisational ability; must be flexible and able to use initiative in resolving problems when they arise, along with a consistently high professional approach. The post holder will require a high measure of independent judgement, including sensitivity and discretion with a high degree of initiative to carry out specific duties.
Main duties of the job
- Proactively manage/support the Associate Directors workload to ensure that all urgent and sensitive issues are dealt with in a timely manner
- Proactively handle queries and information requests in an efficient manner on behalf of the Associate Director
- Act as the filter and main point of contact for internal and external contacts, representing the Associate Director in an appropriate manner at all times
- Handle and communicate complex and sensitive information with the utmost discretion and confidentiality, both internally and externally
About us
You will be working alongside the Associate Director for the borough and closely with the senior leadership of the borough.
This is a small, hard working, flexible, approachable and supportive team who all strive for the best outcomes every day.
We are keen to welcome you on board with us.
Job description
Job responsibilities
Day to day organisational management and Communication.
Proactive and Dynamic approach to deadlines and workload management.
Attention to detail and acting appropriately on delegated responsibility.
Variety of administration tasks including adapting to new technologies and software with services operating with blended remote and office based working.
(Full JD/PS Attached)
Job description
Job responsibilities
Day to day organisational management and Communication.
Proactive and Dynamic approach to deadlines and workload management.
Attention to detail and acting appropriately on delegated responsibility.
Variety of administration tasks including adapting to new technologies and software with services operating with blended remote and office based working.
(Full JD/PS Attached)
Person Specification
Education/Qualifications
Essential
- RSA 2 or equivalent typing skills
- NVQ 3 in business administration or equivalent in training or experience
Experience
Essential
- Previous experience in a senior administrative position
- Experience of producing high quality documents within corporate identity standards
- Competent in Minute Taking
Knowledge
Essential
- Sound knowledge of word processing packages including Word, Excel, PowerPoint, Outlook
Skills and Abilities
Essential
- Good communication skills to maintain effective relationships with managers and staff
- Ability to construct memos and letters from notes provided, by word of mouth, and from digital dictation
- Planning and organisational skills to prioritise and manage own workload without any direct supervision, and working to tight deadlines whilst maintaining accuracy
- Ability to be assertive, reliable and focused and have a commitment to own personal and professional development
Work Related Circumstances
Essential
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
- Willing to carry out all duties and responsibilities of the post in accordance with the Trust's Equal Opportunities and Equality and Diversity policies
Person Specification
Education/Qualifications
Essential
- RSA 2 or equivalent typing skills
- NVQ 3 in business administration or equivalent in training or experience
Experience
Essential
- Previous experience in a senior administrative position
- Experience of producing high quality documents within corporate identity standards
- Competent in Minute Taking
Knowledge
Essential
- Sound knowledge of word processing packages including Word, Excel, PowerPoint, Outlook
Skills and Abilities
Essential
- Good communication skills to maintain effective relationships with managers and staff
- Ability to construct memos and letters from notes provided, by word of mouth, and from digital dictation
- Planning and organisational skills to prioritise and manage own workload without any direct supervision, and working to tight deadlines whilst maintaining accuracy
- Ability to be assertive, reliable and focused and have a commitment to own personal and professional development
Work Related Circumstances
Essential
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
- Willing to carry out all duties and responsibilities of the post in accordance with the Trust's Equal Opportunities and Equality and Diversity policies
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
