Job summary
To provide a comprehensive administrative/secretarial service to the Consultant Psychiatrist and supporting medical team.
It is essential that the post-holder should exercise initiative commensurate with the role of a Medical Secretary.
The post-holder will be flexible and use their own initiative to organise their workload, dependent upon the priorities and requirements at that time. Sensitivity to people with mental health needs is essential within this role.
As this role involves working across a clinical team with a need to have direct contact, it is unsuitable for agile working and must be conducted at the designated base.
Main duties of the job
Provision of full secretarial service to Consultant and supporting medical team which includes typing letters, psychiatric reports, non-clinical typing and recording minutes of meetings.
To carry out general administrative duties for the Consultant and his/her supporting medical team to include information gathering and circulating correspondence.
To deal with telephone enquiries (often from patients who are distressed) and give advice wherever possible, in a diplomatic and sensitive way, following these through with the appropriate member of staff, in a responsible and tactful manner.
Able to work unsupervised and manage own workload, exercising the highest standard of confidentiality using independent judgement and initiative, based on acquired knowledge and experience, demonstrating influence and composure when working under pressure and to strict deadlines
About us
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We're really proud of our#PennineCarePeopleand do everything we can to make sure we're a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
Job description
Job responsibilities
Please see attached Job Description for a detailed list of the main duties of the post.
The Person Specification provides the essential attributes that the post-holder should possess in order to be able to fulfil this role.
Job description
Job responsibilities
Please see attached Job Description for a detailed list of the main duties of the post.
The Person Specification provides the essential attributes that the post-holder should possess in order to be able to fulfil this role.
Person Specification
Education/Qualifications
Essential
- Good level of general education including GCSE English or equivalent qualification
Experience
Essential
- Competence in using information technology including Word, Excel, PowerPoint and Email
Experience
Essential
- Good interpersonal skills with evidence of liaising effectively with a range of agencies
Experience
Essential
- Evidence of providing a competent admin/PA service to a senior manager/clinician
Knowledge
Essential
- Good knowledge of a range of administrative procedures
Skills
Essential
- Self-motivated and able to act on own initiative but recognise when additional advice is required
Skills
Essential
- Capable of prioritising and organising own workload, achieving objectives within agreed timescales and able to work under pressure
Person Specification
Education/Qualifications
Essential
- Good level of general education including GCSE English or equivalent qualification
Experience
Essential
- Competence in using information technology including Word, Excel, PowerPoint and Email
Experience
Essential
- Good interpersonal skills with evidence of liaising effectively with a range of agencies
Experience
Essential
- Evidence of providing a competent admin/PA service to a senior manager/clinician
Knowledge
Essential
- Good knowledge of a range of administrative procedures
Skills
Essential
- Self-motivated and able to act on own initiative but recognise when additional advice is required
Skills
Essential
- Capable of prioritising and organising own workload, achieving objectives within agreed timescales and able to work under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
