Job summary
Job SummaryThe post holder will be responsible for providing a flexible and comprehensive service for the Trust for the transactional areas of Accounts Payable, Accounts Receivable, Management Accounts and Procurement.The Finance Transactions Officers will between the posts cover all the areas detailed in the main duties and responsibilities section of this job description. Each post holder will initially start with one area of expertise and then be supported to learn the requirements of other areas whilst maintaining segregation of duties for relevant tasks.Effective management and timely processing and resolution of queries and requests via email and the telephone. Support the expansion of a single Finance Help Desk
Main duties of the job
Main Duties and ResponsibilitiesCompletion of regular / routine adjustments to expenditure for example accruals, prepayments and internal recharges and adjustments to income for example deferred income.Produce requests for invoice to external organisations.o Recording and carrying out detailed analysis of various types of expenditure for example agency invoices and utility bills to support internal reporting, and the answering of queries from managers.o Assist with the production of monthly financial reports, as per the departmental timetable for example notification of budget changes to budget holders and bank and agency usage reports.o Make complex calculations in preparation of the monthly management accounts.Perform required accounting reconciliationsCompletion of balance sheet reconciliation for review by Internal Reporting and / or Technical & Assurance.For relevant capital schemes, monitor a process in relation to recording and releasing retention payments.
Ensure that invoice and credit note requests are correctly completed, authorised & coded.Responsible for the reconciliation of nominated balance sheet control accounts in accordance with the month end timetable.Liaise with customers in order to reduce the Trust's debt positionUse the published monthly timetable to ensure that all invoices and credit notes are raised in the correct financial period.Assist in collating and preparing year end schedules as required.Ensure timely preparation and input of journals.
About us
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We're really proud of our#PennineCarePeopleand do everything we can to make sure we're a great place to work.
Our ambition is to maximise people's potential and we aim to promote an inclusive environment and improve the diversity of our workforce so our people truly represent the communities we serve.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
Job description
Job responsibilities
Accounts ReceivableRaise invoices on the accounts receivable system in accordance with theprocedures for the invoice upload and manual raising of invoices procedures.Ensure that invoice and credit note requests are correctly completed, authorised and coded, referring documentation back to the originator for clarification and/or corrections where applicable.
Constantly update knowledge of VAT regulations and ensure that invoices raisedare in compliance with HR Revenues and Customs.Check and cross reference invoices and credit notes against originatingdocuments prior to dispatch.Deal with debtor queries in a prompt, courteous and effective manner,documenting them in accordance with agreed procedures and following the escalation process when appropriate.Update the sales invoice register on a daily basis.Responsible for the reconciliation of nominated balance sheet control accounts in accordance with the month end timetable.Maintain the authorised signatory spreadsheet as per Standing FinancialInstructions.Liaise with customers in order to reduce the Trusts debt position and to solve queries in a prompt, courteous and effective manner, documenting any information in accordance with agreed procedures and escalating as appropriate.Highlight to Transactions Hub Manager potential bad debts for write off with backing information to show collection efforts.Use the published monthly timetable to ensure that all invoices and credit notes are raised in the correct financial period.Produce and distribute debtor statements and reminder letters in accordance withthe agreed timetable and procedures in order to reduce debt.Assist in the completion of the NHS debtor/creditor and income/expenditure agreement of balances exercises.Assist in collating and preparing year end schedules as required.Ensure timely preparation and input of journals.
Responsible for checking salary deduction schedules against the salarydeduction control accounts. Prepare necessary paperwork to enable payment to be made promptly to outside agencies.
Management AccountsCompletion of regular / routine adjustments to expenditure for example accruals, prepayments and internal recharges and adjustments to income for example deferred income.Produce requests for invoice to external organisations.Undertake work as commissioned by the Network Finance Business Partners, Internal reporting Team and Assistant Director of Finance including as examples:o Recording and carrying out detailed analysis of various types of expenditure for example agency invoices and utility bills to support internal reporting, and the answering of queries from managers.o Assist with the production of monthly financial reports, as per the departmental timetable for example notification of budget changes to budget holders and bank and agency usage reports.o Make complex calculations in preparation of the monthly management accounts.
Perform required accounting reconciliations.Assist in the production of the annual accounts including providing information asrequested relating to internal and external audits.Respond to ad hoc queries.Undertake simple staff costings and log the requests and the costing prior to providing this as directed by the Network Business Partner or Internal Reporting.Completion of balance sheet reconciliations for review by Internal Reporting and / or Technical & Assurance.Keep up to date the costing information tables identified and allocated by the Costing Accountant in line with the agreed timetable.
For relevant capital schemes, monitor a process in relation to recording and releasing retention payments.In line with commissions form the Internal Reporting Team, ensure that fees in relation to capital schemes are recorded correctly; monitoring in relation to recording and releasing retention payments; assist with the completion of the monthly capital scheme analysis; and interrogate the purchase order system to ensure all open purchase orders are being actively dealt with.
Job description
Job responsibilities
Accounts ReceivableRaise invoices on the accounts receivable system in accordance with theprocedures for the invoice upload and manual raising of invoices procedures.Ensure that invoice and credit note requests are correctly completed, authorised and coded, referring documentation back to the originator for clarification and/or corrections where applicable.
Constantly update knowledge of VAT regulations and ensure that invoices raisedare in compliance with HR Revenues and Customs.Check and cross reference invoices and credit notes against originatingdocuments prior to dispatch.Deal with debtor queries in a prompt, courteous and effective manner,documenting them in accordance with agreed procedures and following the escalation process when appropriate.Update the sales invoice register on a daily basis.Responsible for the reconciliation of nominated balance sheet control accounts in accordance with the month end timetable.Maintain the authorised signatory spreadsheet as per Standing FinancialInstructions.Liaise with customers in order to reduce the Trusts debt position and to solve queries in a prompt, courteous and effective manner, documenting any information in accordance with agreed procedures and escalating as appropriate.Highlight to Transactions Hub Manager potential bad debts for write off with backing information to show collection efforts.Use the published monthly timetable to ensure that all invoices and credit notes are raised in the correct financial period.Produce and distribute debtor statements and reminder letters in accordance withthe agreed timetable and procedures in order to reduce debt.Assist in the completion of the NHS debtor/creditor and income/expenditure agreement of balances exercises.Assist in collating and preparing year end schedules as required.Ensure timely preparation and input of journals.
Responsible for checking salary deduction schedules against the salarydeduction control accounts. Prepare necessary paperwork to enable payment to be made promptly to outside agencies.
Management AccountsCompletion of regular / routine adjustments to expenditure for example accruals, prepayments and internal recharges and adjustments to income for example deferred income.Produce requests for invoice to external organisations.Undertake work as commissioned by the Network Finance Business Partners, Internal reporting Team and Assistant Director of Finance including as examples:o Recording and carrying out detailed analysis of various types of expenditure for example agency invoices and utility bills to support internal reporting, and the answering of queries from managers.o Assist with the production of monthly financial reports, as per the departmental timetable for example notification of budget changes to budget holders and bank and agency usage reports.o Make complex calculations in preparation of the monthly management accounts.
Perform required accounting reconciliations.Assist in the production of the annual accounts including providing information asrequested relating to internal and external audits.Respond to ad hoc queries.Undertake simple staff costings and log the requests and the costing prior to providing this as directed by the Network Business Partner or Internal Reporting.Completion of balance sheet reconciliations for review by Internal Reporting and / or Technical & Assurance.Keep up to date the costing information tables identified and allocated by the Costing Accountant in line with the agreed timetable.
For relevant capital schemes, monitor a process in relation to recording and releasing retention payments.In line with commissions form the Internal Reporting Team, ensure that fees in relation to capital schemes are recorded correctly; monitoring in relation to recording and releasing retention payments; assist with the completion of the monthly capital scheme analysis; and interrogate the purchase order system to ensure all open purchase orders are being actively dealt with.
Person Specification
Education / Qualifications
Essential
- GCSE Grade 9-4 / A-C Maths and English or equivalent
- CIPS Foundation/AAT intermediate level or equivalent
Desirable
Experience
Essential
- Working in within a Finance or Procurement / Buying Department using relevant systems
Desirable
- NHS finance experience
- Experience working in the public sector
Knowledge
Essential
- Working knowledge of Microsoft applications eg Word and Excel
- Understanding of basic accountancy and/or procurement principles
Desirable
Skills and Abilities
Essential
- Have the ability to analyse and interpret to a high standard information from multiple sources
- Able to work independently but equally as part of a team
- Good communication and listening skills
Desirable
- Understanding of confidentiality / data protection
- Keen to Develop Career
Person Specification
Education / Qualifications
Essential
- GCSE Grade 9-4 / A-C Maths and English or equivalent
- CIPS Foundation/AAT intermediate level or equivalent
Desirable
Experience
Essential
- Working in within a Finance or Procurement / Buying Department using relevant systems
Desirable
- NHS finance experience
- Experience working in the public sector
Knowledge
Essential
- Working knowledge of Microsoft applications eg Word and Excel
- Understanding of basic accountancy and/or procurement principles
Desirable
Skills and Abilities
Essential
- Have the ability to analyse and interpret to a high standard information from multiple sources
- Able to work independently but equally as part of a team
- Good communication and listening skills
Desirable
- Understanding of confidentiality / data protection
- Keen to Develop Career
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
