Job summary
We have two position on offer to work within the Temporary Staffing function as Invoicing Administrators.
In order to excel in the role you will have previously worked in an extremely fast paced environment and will be able to prioritise your workload to deal effectively with key stakeholders, to reconcile and resolve invoices ready for payment.You will also be proficient in Microsoft packages including Outlook and Excel.
Full training and support will be provided for this role but a background in reconciliation would be beneficial. In your application you will need to demonstrate how you meet the essential criteria of the person specification.
As part of the selection process, if you are invited for an interview you will be expected to complete numerous different assessments which may include data manipulation, reporting and on the job tasks.
Main duties of the job
In this role, you will liaise with our Resourcing Team, Finance, services across the organisation and external agencies.
You will be key to the maintenance and high quality of a professional support team. This role will provide administration to the Temporary Staffing invoicing function, enabling the Trust to meet obligations in respect of agency invoice processing.
- To develop and maintain communication with agencies and all other stakeholders, in a highly professional manner.
- Acting as the first point of contact for timesheet & invoice related queries. Dealing with workers, staff and managers with courtesy andefficiency.
- To be the key contact for accounts payable and agencies in relation to invoice queries.
- Operate the Temporary Staffing BankStaff system as well as other IT packages on a daily basis to record, receipt, validate and markinvoices as payable.
- To process all invoices received in the Temporary Staffing office on a weekly basis ensure payment to agencies is in accordance with Trust Polices and Procedures
- Checking and processing invoices ensuring that all relevant data is accurate and escalating to booking managers where it is not. Ensuring that the charge rate is agreed and that invoiced hours match.
About us
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We're really proud of our #PennineCarePeople and do everything we can to make sure we are a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer, especially from within our Trust footprint areas.
Job description
Job responsibilities
Please see attached job description and person specification to support your application for this post. Please refer to the essential criteria in the person specification which will highlight the skills, knowledge and experience you will need to demonstrate in your application, by way of example, to give yourself the best opportunity to be shortlisted.
Job description
Job responsibilities
Please see attached job description and person specification to support your application for this post. Please refer to the essential criteria in the person specification which will highlight the skills, knowledge and experience you will need to demonstrate in your application, by way of example, to give yourself the best opportunity to be shortlisted.
Person Specification
Education / Qualifications
Essential
- oGCSE English & Maths.
- oNVQ Level 3 in Administration or equivalent qualification / equivalent experience
- IT Qualification or equivalent experience
Desirable
Experience
Essential
- oPrevious Experience of working in a busy team environment with administrative responsibility
- oProven experience of working in a customer focussed environment
Desirable
- oPrevious experience of working in a HR / Temporary Staffing Team
- oPrevious experience of working in a call centre/recruitment consultancy
Knowledge
Essential
- oKnowledge of administrative procedures.
- oKnowledge of Microsoft Office packages particularly Excel.
- oKnowledge of Microsoft Outlook
Desirable
- Knowledge of Trust Systems including Allocate BankStaff.
Skills and Abilities
Essential
- oHigh standard of communication skills - both written and verbal.
- oExcellent prioritisation skills.
- oExcellent customer care skills
- oProblem Solving.
- oAdvanced keyboard Skills.
- oAbility to manipulate a range of data and produce into meaningful information, graphs and charts
- oLogical consistent , accurate approach to data input, monitoring and collection
- oCapable of working to tight deadlines whilst maintaining attention to detail and accuracy
- oAbility work effectively as part of a team
Person Specification
Education / Qualifications
Essential
- oGCSE English & Maths.
- oNVQ Level 3 in Administration or equivalent qualification / equivalent experience
- IT Qualification or equivalent experience
Desirable
Experience
Essential
- oPrevious Experience of working in a busy team environment with administrative responsibility
- oProven experience of working in a customer focussed environment
Desirable
- oPrevious experience of working in a HR / Temporary Staffing Team
- oPrevious experience of working in a call centre/recruitment consultancy
Knowledge
Essential
- oKnowledge of administrative procedures.
- oKnowledge of Microsoft Office packages particularly Excel.
- oKnowledge of Microsoft Outlook
Desirable
- Knowledge of Trust Systems including Allocate BankStaff.
Skills and Abilities
Essential
- oHigh standard of communication skills - both written and verbal.
- oExcellent prioritisation skills.
- oExcellent customer care skills
- oProblem Solving.
- oAdvanced keyboard Skills.
- oAbility to manipulate a range of data and produce into meaningful information, graphs and charts
- oLogical consistent , accurate approach to data input, monitoring and collection
- oCapable of working to tight deadlines whilst maintaining attention to detail and accuracy
- oAbility work effectively as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
