Job summary
An exciting opportunity has arisen for a motivated and enthusiastic individual to join our Adult Mental Health Services as a Medical Secretary.
If you are committed to delivering a high quality service and providing the very best standard of care for our patients, then this could be the opportunity for you.
This role is full time and office based. Hours are Monday to Friday, 9.00 till 5.00
Main duties of the job
You will be required to work to a high standard of accuracy, have excellent organisational skills and be able to demonstrate initiative in planning your own workload in a way that supports the Consultants and Practitioner to manage daily operational tasks and processes.
As a team player you will be responsible for providing a full secretarial service to the Adult Psychiatry Team. The post holder will be required to use computerised systems such as Paris and the Bighand Digital dictation system
About us
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We're really proud of our#PennineCarePeopleand do everything we can to make sure we're a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
Job description
Job responsibilities
Please see attached job description and person specification for full details of the job role and responsibilities
Job description
Job responsibilities
Please see attached job description and person specification for full details of the job role and responsibilities
Person Specification
Education and Training
Essential
- Educated to GCSE level or equivalent
- ECDL training or equivalent
- AMSPAR qualification or equivalent experience and knowledge of required terminology
- NVQ Level 4 qualification or equivalent experience/knowledge
Experience
Essential
- Previous NHS experience
- Previous experience in an administrative and supervisory role
- Experience of dealing with complex inquiries that require signposting to services or facilitation of a resolution
- Experience in managing and prioritising own workload effectively
- Experience of supervising staff
- Experiencing of liaising with a wide range of external agencies, e.g. Courts, Prisons
Desirable
- Experience of working in a similar clinical area
Knowledge
Essential
- Working knowledge of Paris or similar system
- Competent in the use of Microsoft Word, Excel and PowerPoint
Skills and Abilities
Essential
- Excellent written and verbal communication skills
- Excellent IT skills
- Excellent interpersonal skills
- Excellent audio typing skills
- Ability to use own initiative but identify when to seek support
- Able to work to deadlines, demonstrating organisational skills
- Able to develop close working relationships with the clinical team and other agencies
- Ability to effectively communicate to staff, service users and carers in a tactful and diplomatic manner
- Ability to keep information in a confidential and secure manner
Desirable
- Problem solving skills
- Analytical approach
Work Related Circumstances
Essential
- Willing to undertake training required to carry out the job
- To work unsupervised, with supervision available
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
Person Specification
Education and Training
Essential
- Educated to GCSE level or equivalent
- ECDL training or equivalent
- AMSPAR qualification or equivalent experience and knowledge of required terminology
- NVQ Level 4 qualification or equivalent experience/knowledge
Experience
Essential
- Previous NHS experience
- Previous experience in an administrative and supervisory role
- Experience of dealing with complex inquiries that require signposting to services or facilitation of a resolution
- Experience in managing and prioritising own workload effectively
- Experience of supervising staff
- Experiencing of liaising with a wide range of external agencies, e.g. Courts, Prisons
Desirable
- Experience of working in a similar clinical area
Knowledge
Essential
- Working knowledge of Paris or similar system
- Competent in the use of Microsoft Word, Excel and PowerPoint
Skills and Abilities
Essential
- Excellent written and verbal communication skills
- Excellent IT skills
- Excellent interpersonal skills
- Excellent audio typing skills
- Ability to use own initiative but identify when to seek support
- Able to work to deadlines, demonstrating organisational skills
- Able to develop close working relationships with the clinical team and other agencies
- Ability to effectively communicate to staff, service users and carers in a tactful and diplomatic manner
- Ability to keep information in a confidential and secure manner
Desirable
- Problem solving skills
- Analytical approach
Work Related Circumstances
Essential
- Willing to undertake training required to carry out the job
- To work unsupervised, with supervision available
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
