Job summary
An exciting development opportunity has arisen for staff working in a fast-paced dynamic environment who are ready to take the next steps in their career or for those already at a senior level looking for a change.
We require a Senior Administrator within NHS Cambridgeshire & Peterborough Talking Therapies covering our Cambridge teams who will be based at the Newtown Centre in Huntingdon, please note this is not a remote position.
The Administration Team comprises of 6 administrators based in Cambridge, 3 administrators based at Newtown, 2 based at Fenland with an additional 3 administrators based in Peterborough. Travel to these other sites may be required of the post holder.
Main duties of the job
The Post holder will be required to provide senior administrative support and training to a range of staff, including line management of administrators taking operational responsibility for them, allocation of work, supporting the senior management team, assisting with recruitment, procurement, health roster, and to deputise in the absence of the Admin Team Lead.
About us
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high-quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting andempowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services, not only via inpatient and primary care settings, but also within the community. These services include children's, adult and older people's mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, research and development.
To achieve our goal, we look to recruit high-calibre candidates who share our vision and values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.
For further information on CPFT, please visit our website at www.cpft.nhs.uk
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
Supervise a team of administrative staff including undertaking appraisals,supervision, training and development and Band 3 and Band 2 staff.
Provide information and support to managers on the performance and conduct of members of staff and support with all informal and formal processes.
Allocate and supervise administration tasks delegated to other members of the administration team.
Maintain annual leave records for the team, liaising with line manager and other managers to ensure appropriate and continuing cover.
Support managers with the recruitment process and ensure that newly appointed staff under their local and Trust inductions.
Be responsible for organising and controlling own and others workload ensuring deadlines are observed and duties performed efficiently.
Work with Line Manager to lead on the introduction and proactive management of any new processes and initiatives.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
Supervise a team of administrative staff including undertaking appraisals,supervision, training and development and Band 3 and Band 2 staff.
Provide information and support to managers on the performance and conduct of members of staff and support with all informal and formal processes.
Allocate and supervise administration tasks delegated to other members of the administration team.
Maintain annual leave records for the team, liaising with line manager and other managers to ensure appropriate and continuing cover.
Support managers with the recruitment process and ensure that newly appointed staff under their local and Trust inductions.
Be responsible for organising and controlling own and others workload ensuring deadlines are observed and duties performed efficiently.
Work with Line Manager to lead on the introduction and proactive management of any new processes and initiatives.
Person Specification
Education / Qualifications
Essential
- GCSE grade A - C in English
- High standard of written English
Desirable
- Evidence of training in leadership and management skills
Experience
Essential
- Experience of staff supervision and management
- Demonstrate awareness of organisational policies and ability to translate into working practice.
Desirable
- Organising, attending and taking minutes/notes at senior level meetings
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Secretarial/administrative experience in the NHS within clinical and/or corporate services.
Other
Essential
- Demonstrate awareness of equality and diversity within the workplace.
Skills & Abilities
Essential
- Able to work with high degree of flexibility
- Confident nature with a proactive and constructive approach.
- Ability to manage team workload, delegate and coach/train staff team(s) effectively.
Desirable
- Understanding of HR policies and procedures.
- Good understanding of the NHS and the way it works.
Knowledge & Understanding
Essential
- Clear understanding of respect and confidentiality and be able to challenge unacceptable behaviour.
Person Specification
Education / Qualifications
Essential
- GCSE grade A - C in English
- High standard of written English
Desirable
- Evidence of training in leadership and management skills
Experience
Essential
- Experience of staff supervision and management
- Demonstrate awareness of organisational policies and ability to translate into working practice.
Desirable
- Organising, attending and taking minutes/notes at senior level meetings
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Secretarial/administrative experience in the NHS within clinical and/or corporate services.
Other
Essential
- Demonstrate awareness of equality and diversity within the workplace.
Skills & Abilities
Essential
- Able to work with high degree of flexibility
- Confident nature with a proactive and constructive approach.
- Ability to manage team workload, delegate and coach/train staff team(s) effectively.
Desirable
- Understanding of HR policies and procedures.
- Good understanding of the NHS and the way it works.
Knowledge & Understanding
Essential
- Clear understanding of respect and confidentiality and be able to challenge unacceptable behaviour.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cambridgeshire and Peterborough NHS Foundation Trust
Address
Chesterton Medical Centre
Chesterton Medical Centre, 35 Union Lane, Chesterton
Cambridge
CB4 1PX
Employer's website
https://www.cpft.nhs.uk/ (Opens in a new tab)
