Job summary
We are seeking an administrator in our Medical Education team. This role will have a purpose to undertake administrative activity across the Medical Education Team and support.
CPFT is a major provider of undergraduate and postgraduate psychiatry training. Each financial year the Trust receives approximately £3.5 million to provide medical students and trainee doctors with an educational experience that allow them to fulfil their specific curriculum requirements as set out by the General Medical Council.
The Medical Education team comprises of the Director of Medical Education (DME), Deputy DME, Medical Education Coordinator, Training Programme Director, and speciality specific Clinical Tutors for post graduate training and undergraduate training. There are also several resident doctors involved in the design and delivery of teaching and training.
This role involves a mixture of home and office based working but please note that you must be available to work on site as and when required.
Main duties of the job
Main duties for the job include supporting with elements of the administration associated with Resident Doctor Induction, course administration, maintaining supplies, submitting requisitions, diarising meetings and supporting with study leave processing amongst other elements outlined below.
About us
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high-quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting andempowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services, not only via inpatient and primary care settings, but also within the community. These services include children's, adult and older people's mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, research and development.
To achieve our goal, we look to recruit high-calibre candidates who share our vision and values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.
For further information on CPFT, please visit our website at www.cpft.nhs.uk
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
1. Serve as the primary point of contact within the Department.2. Provide general administrative support across various areas of medical education.3. Assist the Medical Education Coordinator with preparations for Resident Doctor induction and other related tasks.4. Handle all administrative queries regarding Medical Education courses, including booking courses and rooms, setting up meetings, and ordering refreshments.5. Travel to different sites within the Trust to support tasks such as requesting IT and clinical system access, producing ID badges, liaising with prospective trainees, arranging speakers, and facilitating inductions.6. Support the Medical Education Coordinator and the Medical Education team in delivering the Medical Education programme.7. Provide administrative support to the Director of Medical Education, the Core Psychiatry Training Programme Director, and module leads.8. Assist with the administration of Resident Doctor Induction to ensure the programme meets Health Education England and CPFT requirements.9. Collaborate with the Medical Education Team to support the monitoring, evaluation, and development of medical education.10. Adhere to current legislation and relevant organisational policies and procedures
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
1. Serve as the primary point of contact within the Department.2. Provide general administrative support across various areas of medical education.3. Assist the Medical Education Coordinator with preparations for Resident Doctor induction and other related tasks.4. Handle all administrative queries regarding Medical Education courses, including booking courses and rooms, setting up meetings, and ordering refreshments.5. Travel to different sites within the Trust to support tasks such as requesting IT and clinical system access, producing ID badges, liaising with prospective trainees, arranging speakers, and facilitating inductions.6. Support the Medical Education Coordinator and the Medical Education team in delivering the Medical Education programme.7. Provide administrative support to the Director of Medical Education, the Core Psychiatry Training Programme Director, and module leads.8. Assist with the administration of Resident Doctor Induction to ensure the programme meets Health Education England and CPFT requirements.9. Collaborate with the Medical Education Team to support the monitoring, evaluation, and development of medical education.10. Adhere to current legislation and relevant organisational policies and procedures
Person Specification
Education/Qualification
Essential
- GCSE English Language and GCSE Mathematics or equivalent
- NVQ Level 2 in Business Administration or equivalent
Desirable
- NVQ Level 3 in Business Administration or equivalent
Experience
Essential
- General administration experience
- Experience of working in a busy office environment
Desirable
- Work Experience within the NHS
- Demonstrable office administration experience
Skills and Ability
Essential
- Able to demonstrate commitment to high quality care and service provision
- Excellent written and oral communication and IT skills
- Excellent organisation skills
Knowledge and Understanding
Essential
- Excellent word processing skills including knowledge of Microsoft packages, particularly Word, Excel and Access packages.
Desirable
- Knowledge of Medical Education / PGME
Person Specification
Education/Qualification
Essential
- GCSE English Language and GCSE Mathematics or equivalent
- NVQ Level 2 in Business Administration or equivalent
Desirable
- NVQ Level 3 in Business Administration or equivalent
Experience
Essential
- General administration experience
- Experience of working in a busy office environment
Desirable
- Work Experience within the NHS
- Demonstrable office administration experience
Skills and Ability
Essential
- Able to demonstrate commitment to high quality care and service provision
- Excellent written and oral communication and IT skills
- Excellent organisation skills
Knowledge and Understanding
Essential
- Excellent word processing skills including knowledge of Microsoft packages, particularly Word, Excel and Access packages.
Desirable
- Knowledge of Medical Education / PGME
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
