Job summary
A fantastic opportunity for someone with a finance background working towards an AAT qualification or with similar knowledge in the Accounts Payable Department. Working for the NHS as a Finance Assistant (Band 3) you will be providing a service to the wider NHS, and ultimately improving the customer and patient experience.
The role will be an integral part of the Finance Directorate providing support to the wider team, and providing a reliable and responsive financial support service to ensure the provision of high quality financial advice and information to Service Managers, Senior Managers and other stakeholders.
Main duties of the job
- The role will link with NHS Shared Business Services (SBS) to monitor the purchase ledger in respect of chasing invoice approvals and dealing with supplier queries.
- The role will also be responsible for raising sales invoices, aid Oracle users with procurement queries and supplier set ups.
- The job requires the post holder to have effective communication skills, both oral and written.
- The post holder will be required to use their own judgement in order to find solutions in their own area but escalate any issues requiring decisions beyond their responsibility.
- Keep up to date with Accounting Standards and other NHS Financial guidance.
- Be aware of the Trust's Standing Financial Instructions.
- Good IT skills in relation to Microsoft Office
- Ability to work under pressure and to tight deadlines
About us
Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.
To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.
Please be advised we reserve the right to close adverts earlier than the closing date should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities
- Assist in responding to queries in the Finance Queries in box and from budget holders in a timely manner
- Maintain the Oracle User Hierarchy and Authorised Signatories Database.
- Prepare and post journals as required and maintain backing papers for audit purposes
- Raise sales invoices and credit notes in line with agreed schedule or as required.
- To review the Trusts unpaid invoices report on a weekly basis and liaise with Management Accountants to ensure all invoices are processed within the prompt payment policy.
- Support the Finance team in the maintenance of the ledger, undertaking queries and setting up codes as required. This will include clearing the Trust suspense accounts.
- To contribute to the accurate allocation of overheads and recharges as necessary.
- To contribute to the costing of system transformation projects.
- To assist the Financial Accountant in preparing the Trust Annual Accounts and working papers, including the Agreement of Balances exercise.
- Support Management Accountants in the financial planning process as required.
- To contribute to the development of systems and processes within the Finance Directorate.
- To participate in the continuing professional development process.
- To organise team meetings.
- Maintain filing, in both paper and electronic form, in accordance with Trust policies.
- To carry out any other duties as may be required by the Director of Finance or the Deputy Director of Finance.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities
- Assist in responding to queries in the Finance Queries in box and from budget holders in a timely manner
- Maintain the Oracle User Hierarchy and Authorised Signatories Database.
- Prepare and post journals as required and maintain backing papers for audit purposes
- Raise sales invoices and credit notes in line with agreed schedule or as required.
- To review the Trusts unpaid invoices report on a weekly basis and liaise with Management Accountants to ensure all invoices are processed within the prompt payment policy.
- Support the Finance team in the maintenance of the ledger, undertaking queries and setting up codes as required. This will include clearing the Trust suspense accounts.
- To contribute to the accurate allocation of overheads and recharges as necessary.
- To contribute to the costing of system transformation projects.
- To assist the Financial Accountant in preparing the Trust Annual Accounts and working papers, including the Agreement of Balances exercise.
- Support Management Accountants in the financial planning process as required.
- To contribute to the development of systems and processes within the Finance Directorate.
- To participate in the continuing professional development process.
- To organise team meetings.
- Maintain filing, in both paper and electronic form, in accordance with Trust policies.
- To carry out any other duties as may be required by the Director of Finance or the Deputy Director of Finance.
Person Specification
Education and Qualification
Essential
- GCSEs/O Level grades (or equivalent) including Maths and English
Desirable
- Financial Qualification (e.g. AAT or equivalent)
Experience
Essential
- Administration experience within a busy team
- Experience of dealing with financial administration
Desirable
- NHS Experience
- Assessment of financial and non financial data
- Budgetary control and monitoring
Knowledge
Essential
- Excellent numeracy skills
- Experience in the use of spreadsheets and database software
- Analytical skills
- Good verbal and written communication skills
- Good problem solving skills
- Good presentation skills
Personal Qualities
Essential
- Ability to work to Deadlines
- Ability to work under pressure
- Good interpersonal skills
- Team player
- Good organiser
Person Specification
Education and Qualification
Essential
- GCSEs/O Level grades (or equivalent) including Maths and English
Desirable
- Financial Qualification (e.g. AAT or equivalent)
Experience
Essential
- Administration experience within a busy team
- Experience of dealing with financial administration
Desirable
- NHS Experience
- Assessment of financial and non financial data
- Budgetary control and monitoring
Knowledge
Essential
- Excellent numeracy skills
- Experience in the use of spreadsheets and database software
- Analytical skills
- Good verbal and written communication skills
- Good problem solving skills
- Good presentation skills
Personal Qualities
Essential
- Ability to work to Deadlines
- Ability to work under pressure
- Good interpersonal skills
- Team player
- Good organiser
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
