Job summary
OPAC (Older People and Adult Community Services) administration service is recruiting a Site Support Administrator to be part of an exciting and innovative remodel that's going to provide essential administration support to our clinical services enabling them to focus on delivering outstanding patient care.
Do you enjoy making a difference? Are you craving job satisfaction? Do you want to be part of an award winning team? If so, this is the job for you.
Main duties of the job
The successful candidate will be providing general on-site administration support to our community clinicians of varying professions. Working as part of a countywide team covering Cambridgeshire & Peterborough.
The post holder will be supporting our five Huntingdon locations, with the potential to support other localities as required therefore access to a vehicle for work purposes is essential as is a full UK drivers licence.
Main duties include:
- Weekly Stores/Dressings and pathology Orders for DNs
- Patient Specialist Order
- Order Stationary
- Ordering of Toners & Ink - Printer
- Ordering Non Cat/Stock Items
- Ordering adhoc items i.e. Desk Risers/Secure document bags/headsets
- Ordering VAC dressings / Tena
- Archiving
- Buffer Stock - checking / turning on monthly to keep on server
- Printed resources to be made available within the teams, i.e. yellow folders, leaflets etc.
- Asset Management Register Maintenance
- Arrange for Clinical Engineering to visit hub/base
- Arrange for equipment to be sent to Clinical engineering for repair, maintenance and asset registration
- PPE Stock levels and audit (not all sites)
- Fridge Temperatures (not all sites)
About us
Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.
To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.
Job description
Job responsibilities
Please note for this role you will be required to travel independently around the county meeting strict time deadlines. You will need to hold a full UK driving licence* and have use of a vehicle. You cannot use public transport for this role as this is not a reliable form of transport and will not allow you to meet service needs. Please confirm in your application that you meet the specified criteria.
Please refer to the attached job description and person specification for full details of responsibilities
- Taking on full responsibility of various weekly procurement across multiple teams of varying professions & differing requirements.
- Providing a high level of administration support to our clinical teams, building good professional relationships whilst setting & ensuring remit boundaries.
- Organising of medical device compliance, including servicing & repair of essential clinical equipment by liaising with third party organisations.
- Provide operational support to colleagues, and supervision of Band 2 administration staff within the team, if required, as directed by Line Manager.
- Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy.
- Maintain filing in both paper and electronic records, ensuring that it is always kept up to date. In accordance with Trust procedures, track and receive notes in a timely manner.
- Undertake training of new staff as directed by Line Manager and/or other managers.
- Provide cover as directed by Line Manager for other members of the admin team in their absence and assist with their workloads as necessary and undertake such other duties as may be reasonably required commensurate with the grade of the post.
*DVLA have a number ofreciprocalarrangements with overseas countries, for further information please visit the DVLA website
Job description
Job responsibilities
Please note for this role you will be required to travel independently around the county meeting strict time deadlines. You will need to hold a full UK driving licence* and have use of a vehicle. You cannot use public transport for this role as this is not a reliable form of transport and will not allow you to meet service needs. Please confirm in your application that you meet the specified criteria.
Please refer to the attached job description and person specification for full details of responsibilities
- Taking on full responsibility of various weekly procurement across multiple teams of varying professions & differing requirements.
- Providing a high level of administration support to our clinical teams, building good professional relationships whilst setting & ensuring remit boundaries.
- Organising of medical device compliance, including servicing & repair of essential clinical equipment by liaising with third party organisations.
- Provide operational support to colleagues, and supervision of Band 2 administration staff within the team, if required, as directed by Line Manager.
- Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy.
- Maintain filing in both paper and electronic records, ensuring that it is always kept up to date. In accordance with Trust procedures, track and receive notes in a timely manner.
- Undertake training of new staff as directed by Line Manager and/or other managers.
- Provide cover as directed by Line Manager for other members of the admin team in their absence and assist with their workloads as necessary and undertake such other duties as may be reasonably required commensurate with the grade of the post.
*DVLA have a number ofreciprocalarrangements with overseas countries, for further information please visit the DVLA website
Person Specification
Education / Qualifications
Essential
- oEducated to GCSE standard at 4-9 or A-C grade including English.
- oGood command of written and spoken English.
Desirable
- oLevel 2 in Business Administration or equivalent experience
Experience
Essential
- oExperience of working in a busy and fast paced environment working with multiple people of various roles.
- oExperience of planning and organising own workload and of staff within own span of control
Desirable
- oExperience of supporting a multi-disciplinary team
Skills & Abilities
Essential
- oExcellent customer care skills
- oExcellent telephone manner
- oGood organisational skills
- oGood Computer literacy skills
- oEffective communicator
- oAble to work on own initiative
- oAble to work under occasional pressure/stress
- oAble to work as part of a team
- oGood listening skills
- oFlexible approach to work
- oProfessional attitude
- Friendly and approachable
Knowledge & Understanding
Essential
- Clear understanding of confidentiality and the importance of maintaining confidentiality for patients
Other requirements
Essential
- oAbility to travel to other Trust sites, as required
Person Specification
Education / Qualifications
Essential
- oEducated to GCSE standard at 4-9 or A-C grade including English.
- oGood command of written and spoken English.
Desirable
- oLevel 2 in Business Administration or equivalent experience
Experience
Essential
- oExperience of working in a busy and fast paced environment working with multiple people of various roles.
- oExperience of planning and organising own workload and of staff within own span of control
Desirable
- oExperience of supporting a multi-disciplinary team
Skills & Abilities
Essential
- oExcellent customer care skills
- oExcellent telephone manner
- oGood organisational skills
- oGood Computer literacy skills
- oEffective communicator
- oAble to work on own initiative
- oAble to work under occasional pressure/stress
- oAble to work as part of a team
- oGood listening skills
- oFlexible approach to work
- oProfessional attitude
- Friendly and approachable
Knowledge & Understanding
Essential
- Clear understanding of confidentiality and the importance of maintaining confidentiality for patients
Other requirements
Essential
- oAbility to travel to other Trust sites, as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cambridgeshire and Peterborough NHS Foundation Trust
Address
Kingfisher House & Kings Hall St Ives & Knowledge Centre Wyboston Lakes
Huntingdon
PE29 6FH
Employer's website
https://www.cpft.nhs.uk/ (Opens in a new tab)
