Job summary
12-month Fixed Term Contract
A rare and exciting opportunity has arisen for an enthusiastic and highly motivated individual to join the Children's Directorate Admin Hub in a Business Support role as a Business Support Senior Administrator to the Deputy general Manager and named Service Managers.
The job role can be based in either Peterborough, Huntingdon or Cambridge and be a blend of office and home working.
As a Business Support Senior Administrator you will be responsible for providing efficient, effective and timely administrative and secretarial support to the Deputy General Manager and Senior Managers; be responsible for a full range of duties; and is expected to maintain complete confidentiality and to represent the Trust in a professional, efficient and courteous manner at all times.
Main duties of the job
- To provide a first-class effective and efficient Business Support service
- To manage own workload efficiently and effectively in order to provide a comprehensive, high quality service
- To work in a highly professional manner, maintaining diplomacy and confidentiality at all time
- Liaise closely with staff of all grades across the Trust, as appropriate,
- To support/cover for the Exec Assistant and business support colleagues as and when required
About us
Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.
To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.
Job description
Job responsibilities
Please refer to the job description and person specification for a full list of duties
- Diary Management for named managers and acknowledge/book meetings appropriately ensuring that documents are distributed and information disseminated to appropriate persons within the Trust
- To undertake support for any project work for Deputy General Manager and Service Managers as required including locating and retrieving appropriate information, preparing presentation material as necessary and ensuring all equipment is available at the venue
- Overseeing emails for Deputy General Manager and Senior Managers ensuring these are directed appropriately and followed up to ensure action is taken where necessary
- Support meetings with meeting preparation ,note taking and post meeting actions
- Working to tight deadlines and managing workload
- To use Trust systems: Healthroster, Oracle, TRAC, Systm 1
- Ensuring all relevant information regarding meetings ie. attendees, venues, papers etc are ready in good time for the Senior Managers attention
Job description
Job responsibilities
Please refer to the job description and person specification for a full list of duties
- Diary Management for named managers and acknowledge/book meetings appropriately ensuring that documents are distributed and information disseminated to appropriate persons within the Trust
- To undertake support for any project work for Deputy General Manager and Service Managers as required including locating and retrieving appropriate information, preparing presentation material as necessary and ensuring all equipment is available at the venue
- Overseeing emails for Deputy General Manager and Senior Managers ensuring these are directed appropriately and followed up to ensure action is taken where necessary
- Support meetings with meeting preparation ,note taking and post meeting actions
- Working to tight deadlines and managing workload
- To use Trust systems: Healthroster, Oracle, TRAC, Systm 1
- Ensuring all relevant information regarding meetings ie. attendees, venues, papers etc are ready in good time for the Senior Managers attention
Person Specification
Education / Qualifications
Essential
- Educated to GCE/GCSE (A - C grades, one of which must be English) or equivalent.
- RSA/OCR stage III/NVQ Level 3 in Business Administration or equivalent.
- Able to demonstrate and evidence continuous professional development.
- High standard of written English.
Experience
Essential
- Significant experience in secretarial / administrative/ project support positions
- Organising, attending and taking minutes/notes at senior level meetings
Skills & Abilities
Essential
- Good technical word processing skills including knowledge of all Office software Competent in use of e-mail and web-based technology
- Team worker Confident nature with a proactive and constructive approach
Knowledge & Understanding
Essential
- Understanding of project management processes and documentation Understanding of HR policies and procedures
Person Specification
Education / Qualifications
Essential
- Educated to GCE/GCSE (A - C grades, one of which must be English) or equivalent.
- RSA/OCR stage III/NVQ Level 3 in Business Administration or equivalent.
- Able to demonstrate and evidence continuous professional development.
- High standard of written English.
Experience
Essential
- Significant experience in secretarial / administrative/ project support positions
- Organising, attending and taking minutes/notes at senior level meetings
Skills & Abilities
Essential
- Good technical word processing skills including knowledge of all Office software Competent in use of e-mail and web-based technology
- Team worker Confident nature with a proactive and constructive approach
Knowledge & Understanding
Essential
- Understanding of project management processes and documentation Understanding of HR policies and procedures
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cambridgeshire and Peterborough NHS Foundation Trust
Address
Kingfisher House
Kingfisher Way, Hinchingbrooke Business Park
Huntingdon
PE29 6FN
Employer's website
https://www.cpft.nhs.uk/ (Opens in a new tab)
