Job summary
Divisional Administrator and PA, Cancer Division
We are looking to appoint an enthusiastic, hard-working administrator for our Cancer management team.
The individual would have several responsibilities across the division including honorary contracts, observerships and coordinating the division's governance meetings. This would also provide support to the deputy divisional managers within the division. The cancer management team are a lively and welcoming team with a collective passion and energy for providing the highest level of patient care and experience.
Main duties of the job
We are looking for someone who has great communication and problem-solving skills as well as the confidence to think on their feet and respond to a wide range of issues as they arise. The postholder can work flexibly but we do require someone to work in the office for a minimum of three days a week.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
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University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
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National Hospital for Neurology and Neurosurgery
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Royal National ENT and Eastman Dental Hospitals
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University College Hospital Grafton Way Building
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Royal London Hospital for Integrated Medicine
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University College Hospital Macmillan Cancer Centre
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The Hospital for Tropical Diseases
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University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
Person Specification
Knowledge and Qualifications
Essential
- NVQ/other PA/Secretarial qualification or demonstrable experience
- Demonstrable PA experience
- Word - Advanced
- Outlook (Electronic diaries and E-mail)
- Excel - Intermediate
- PowerPoint - Intermediate
Desirable
- Demonstrable experience of working within the NHS
- Understanding of an NHS hospital administrative structure
- Audio and copy typing speed of 60-70 WPM
- Knowledge of EPIC
Skills & Abilities - Communication
Essential
- Show excellent, friendly and approachable, communication skills, both written and oral
- Show excellent layout and presentation skills. Audio type, copy type or compose clinical and administrative correspondence.
Personal & People Development
Essential
- Be proactive in reviewing your own training needs
Quality
Essential
- Experience of department administration such as up-dating procedures, stock control or the maintenance of equipment etc.
- Have a good understanding of dealing with complaints, official or otherwise.
Information Processing
Essential
- Experience of maintaining an up-to-date and accurate filing system or data base.
Services and Project Management
Essential
- Show effective organisation and planning skills eg arrange and/or attend meetings and conferences and take minutes as and when required, including making travel arrangements and ensuring all the necessary follow-up action is taken. Assist with PowerPoint presentations etc
Personal Qualities
Essential
- Show ability to work as a team member, give examples.
Person Specification
Knowledge and Qualifications
Essential
- NVQ/other PA/Secretarial qualification or demonstrable experience
- Demonstrable PA experience
- Word - Advanced
- Outlook (Electronic diaries and E-mail)
- Excel - Intermediate
- PowerPoint - Intermediate
Desirable
- Demonstrable experience of working within the NHS
- Understanding of an NHS hospital administrative structure
- Audio and copy typing speed of 60-70 WPM
- Knowledge of EPIC
Skills & Abilities - Communication
Essential
- Show excellent, friendly and approachable, communication skills, both written and oral
- Show excellent layout and presentation skills. Audio type, copy type or compose clinical and administrative correspondence.
Personal & People Development
Essential
- Be proactive in reviewing your own training needs
Quality
Essential
- Experience of department administration such as up-dating procedures, stock control or the maintenance of equipment etc.
- Have a good understanding of dealing with complaints, official or otherwise.
Information Processing
Essential
- Experience of maintaining an up-to-date and accurate filing system or data base.
Services and Project Management
Essential
- Show effective organisation and planning skills eg arrange and/or attend meetings and conferences and take minutes as and when required, including making travel arrangements and ensuring all the necessary follow-up action is taken. Assist with PowerPoint presentations etc
Personal Qualities
Essential
- Show ability to work as a team member, give examples.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University College London Hospitals NHS Foundation Trust
Address
University College London Hospital
250 Euston Road
London
NW1 2PG
Employer's website
https://www.uclh.nhs.uk (Opens in a new tab)
