Job summary
As a Research Pharmacy Administrator, you will provide data management and administrative support to our Pharmacy Clinical Trials team, which manages and supplies new and ground-breaking investigational treatments to patients via clinical trial study protocols, thereby supporting the world class research provided at University College London Hospitals.
We are looking for someone to join our team with excellent computer and organisational skills, with knowledge of the Microsoft Office suite (Word, Excel, PowerPoint, Sharepoint) and of using data to populate reports. If you have these skills and are looking for a job where you can make a difference to patient care whilst learning about research delivery and digital health, then we would welcome your application.
This vacancy would suit an experienced administrator or someone with experience in a healthcare setting who is looking for a team that can provide a high level of mentoring and support on an on-going basis.
Why choose UCLH? The Trust has many opportunities available for future career aspirations, and in the Pharmacy Clinical Trials team we have an education and training lead who will ensure you are on the correct path for your career. Working at UCLH will give you a minimum of 27 days annual leave plus Bank Holidays. See our website below, which includes flexible working and staff discounts:https://www.uclh.nhs.uk/work-with-us/why-choose-uclh
Main duties of the job
The post holder will coordinate the onboarding and amendments of clinical trials involving an investigational medicine.
You will be trained to maintain the portfolio of clinical trial amendments and documents on electronic systems, including our Quality Management system (Q-Pulse), in-house Clinical Trial Management System (CTMS) and e-files (Windows).
You will support with generating invoices for the Pharmacy fees charged by our team, by managing the invoice sections of CTMS and working with finance teams.
You will collect data for our dispensary services to create insight into our activity and support the smooth running of departmental meetings, through writing meeting notes and maintaining action trackers.
More generally, the postholder will work closely with the Pharmacy and Research teams across University College London Hospitals.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
At UCLH, we have a real One Team ethos, and our values safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
At UCLH, we have a real One Team ethos, and our values safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
Person Specification
Knowledge and Qualifications
Essential
- Educated to Diploma level or equivalent.
- Extensive knowledge of Microsoft Office
- Extensive knowledge of developing and managing databases
Desirable
- Demonstrates a working knowledge of clinical trials, Good Clinical Practice and how these impacts on pharmacy practice.
Experience
Essential
- Extensive administration experience
Desirable
- Experience of working in a hospital /NHS/social care environment
Values
Essential
- Demonstrate ability to meet Trust Values of safety, kindness, teamwork and improving.
Communication
Essential
- Demonstrate good written, verbal and listening communication skills.
- Ability to work within a team.
- Ability to work on own and answer queries from customers.
- Effective customer service skills e.g., Telephone technique, message taking.
- Demonstrated ability to follow written and verbal instruction understanding the importance of following SOPs.
Personal and People Development
Essential
- Willing to produce a Personal Development Plan with Manager and work towards target each year.
Ensure the risk of infection to self, colleagues, patients, relatives, and visitors is minimised by:
Essential
- Being familiar with, and adhering to Trust policies and guidance on infection prevention and control.
- Completing all required training and education (both via e-learning and face to face) on infection prevention and control
- Including infection prevention and control as an integral part of your continuous personal/professional development and included in your annual appraisal
- Taking personal responsibility so far as is reasonably practicable, in helping ensure that effective prevention and control of health care associated infections is embedded into everyday practice and applied consistently.
Specific Requirements
Essential
- Ability to multi-task
- Excellent attention to detail.
Person Specification
Knowledge and Qualifications
Essential
- Educated to Diploma level or equivalent.
- Extensive knowledge of Microsoft Office
- Extensive knowledge of developing and managing databases
Desirable
- Demonstrates a working knowledge of clinical trials, Good Clinical Practice and how these impacts on pharmacy practice.
Experience
Essential
- Extensive administration experience
Desirable
- Experience of working in a hospital /NHS/social care environment
Values
Essential
- Demonstrate ability to meet Trust Values of safety, kindness, teamwork and improving.
Communication
Essential
- Demonstrate good written, verbal and listening communication skills.
- Ability to work within a team.
- Ability to work on own and answer queries from customers.
- Effective customer service skills e.g., Telephone technique, message taking.
- Demonstrated ability to follow written and verbal instruction understanding the importance of following SOPs.
Personal and People Development
Essential
- Willing to produce a Personal Development Plan with Manager and work towards target each year.
Ensure the risk of infection to self, colleagues, patients, relatives, and visitors is minimised by:
Essential
- Being familiar with, and adhering to Trust policies and guidance on infection prevention and control.
- Completing all required training and education (both via e-learning and face to face) on infection prevention and control
- Including infection prevention and control as an integral part of your continuous personal/professional development and included in your annual appraisal
- Taking personal responsibility so far as is reasonably practicable, in helping ensure that effective prevention and control of health care associated infections is embedded into everyday practice and applied consistently.
Specific Requirements
Essential
- Ability to multi-task
- Excellent attention to detail.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
