Job summary
An exciting opportunity has arisen to join the Corporate Team at University College London Hospitals NHS Foundation Trust. We are seeking a motivated, compassionate, discreet and high-performing individual who can manage the workload of multiple senior offices, providing the highest support standard to the Chief People Officer and Deputy Director of Workforce across UCLH and Whittington Health.
Over the past year, UCLH and Whittington Health have strengthened their existing collaboration and have set ambitious strategic aims to improve the level of care provided to patients and to further strengthen the collaboration of corporate services. The Chief People Officer will set the strategic workforce vision for both organisations and ensure integration and alignment wherever possible for closer collaboration across both HR functions.
This role will be part of the corporate teams at University College London Hospitals NHS Foundation Trust (UCLH) and Whittington Health NHS Trust (WH).
This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.
Main duties of the job
- To provide high quality business and project management support to the Chief People Officer and the Deputy Directors of Workforce across the two organisations
- To be responsible for the operational, administration and business management, providing initial prioritisation of incoming work, including executive assistant duties.
- To be responsible for the management of meetings and projects on a delegated basis from the chief people officer.
- To have considerable autonomy and scope for contributing to project work.
- To act as the first point of contact for all staff including clinicians, internal and external stakeholders at the most senior level. Liaise directly with the Department of Health, NHS Executives, local bodies including health and local authorities and other Trusts. This will include dealing with highly confidential issues and managing the director's mailbox.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust
*In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row.
UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust.
Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.
Person Specification
Communication & Relationship Skills
Essential
- Provide, receive, and deal effectively with contentious and sensitive information which requires empathy and reassurance skills
- The ability to deal with and respond to requests from various sources Trade Unions
Knowledge, Training & Experience
Essential
- Degree or equivalent experience.
- Significant, demonstrable experience as a Business Manager / Executive Personal Assistant at an Executive level.
- Knowledge and experience of the management and administration of Board level subcommittees
- Project co-ordination/management experience.
Desirable
- Experience of working in a large organisation.
- Knowledge of wide range of NHS procedures and practices.
Analytical & Judgemental Skills
Essential
- Ability to sustain prolonged concentration.
Physical skills (e.g., keyboard skills, hand-eye co-ordination)
Essential
- Speed writing
- Ability to take highly complex and technical minutes
- Ability to use the following: Word, PowerPoint, Excel, E-mail, Internet, Intranet, Electronic Diary
- Ability to cope with exposure to highly distressing and emotional circumstances
Personal and People Development
Essential
- Experience of supervision of colleagues with respect to workload planning, office cover etc.
Desirable
- Experience of delivering appraisal and performance management
Person Specification
Communication & Relationship Skills
Essential
- Provide, receive, and deal effectively with contentious and sensitive information which requires empathy and reassurance skills
- The ability to deal with and respond to requests from various sources Trade Unions
Knowledge, Training & Experience
Essential
- Degree or equivalent experience.
- Significant, demonstrable experience as a Business Manager / Executive Personal Assistant at an Executive level.
- Knowledge and experience of the management and administration of Board level subcommittees
- Project co-ordination/management experience.
Desirable
- Experience of working in a large organisation.
- Knowledge of wide range of NHS procedures and practices.
Analytical & Judgemental Skills
Essential
- Ability to sustain prolonged concentration.
Physical skills (e.g., keyboard skills, hand-eye co-ordination)
Essential
- Speed writing
- Ability to take highly complex and technical minutes
- Ability to use the following: Word, PowerPoint, Excel, E-mail, Internet, Intranet, Electronic Diary
- Ability to cope with exposure to highly distressing and emotional circumstances
Personal and People Development
Essential
- Experience of supervision of colleagues with respect to workload planning, office cover etc.
Desirable
- Experience of delivering appraisal and performance management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University College London Hospitals NHS Foundation Trust
Address
University College London Hospitals
250 Euston Road
London
NW1 2PG
Employer's website
https://www.uclh.nhs.uk (Opens in a new tab)
