Job summary
Hold responsible for the delivery of delegated projects in the estate and facilities investment programme, including design, obtaining tenders, liaison with consultants and statutory bodies, agreeing standards and ensuring they are meet acceptance standards.
Line manage all cleaning staff under your direction to include recruitment, training monitoring of work activity, authorising of hours worked and dealing with any performance issues.
Ensures compliance with relevant legislation, regulations, codes of practice, technical guidance; develops policies in waste disposal, pest control, landscape maintenance, premises cleaning and ensures their implementation by regularly undertake site inspections to complete quality assessments of all matters relating to facilities and maintenance, raising and resolving issues with suppliers.
Hold regular meetings with Local Group Managers to ensure all items relating to facilities & maintenance are identified and resolved within agreed timeframes.
Capture and record building data to ensure we hold all relevant information relating to building components and building safety.
Main duties of the job
Be accountable to the Senior Facilities & Maintenance Officer for:
Exchange specialist information with specialists, non-specialists; negotiates with contractors, suppliers, statutory agencies, utility companies.
Able to make judgements across specialist estates and facilities issues taking into account legislation, H&S, conflicting demands with the ability to resolve complex faults.
Undertake and record monthly audits relating to all facilities and maintenance performance, this includes reviewing contractor invoices are in line with contract arrangement.
Line manage cleaners under your control to ensure the standard and frequency is maintained at all times.
Collect data in respect of buildings assets and condition.
Working closely with all colleagues to ensure team objectives are achieved.
Deliver small projects in relation to improving our sites.
Manage contractor to ensure works are delivers as per contract requirements.
Contribute towards the development of service-wide agreements, policies and procedures and lead on their subsequent implementation where necessary
About us
Our vision is to deliver outstanding emergency and urgent care whenever and wherever needed for everyone in London, 24/7, 365 days a year. Our strategy 2023-2028 outlines how we plan to achieve this, and is centred upon three missions focused on:
- Our care- delivering outstanding emergency and urgent care whenever and wherever needed.
- Our organisation- being an increasingly inclusive, well-led and highly skilled organisation people are proud to work for.
- Our London- using our unique pan-London position to contribute to improving the health of the capital.
To achieve these three missions we have set ourselves 50 commitments to deliver over the next five years. In developing these ambitious commitments, we have engaged extensively both inside our organisation, with our partners and with our patients, and we have analysed population trends and horizon scanned the future.
Job description
Job responsibilities
Undertake and record monthly site inspections of all matters relating to facilities and maintenance, raising and resolving issues with suppliers within agreed timescales, this will include gardening, pest control, window cleaning, waste removal, quality of repairs completed etc. Dealing with contractor grievances and any performance issues.
Delivery of delegated projects in the estate and facilities investment programme, including design, obtaining tenders, liaison with consultants and statutory bodies, agreeing standards and ensuring they are meet acceptance standards.
Provide technical drawings using CAD, use of drawing measurement, surveying tools and equipment
Capture and record building data to ensure we hold all relevant information relating to building components and building safety.
Undertake and record fire safety inspections related to fire door operation & compliance.
Review records regarding Asbestos and ensure annual inspections are undertaken.
Use specialist equipment to capture asset data information at stations and its upload to internal systems.
Line manage all cleaning staff under your direction to include recruitment, training monitoring of work activity, authorising of hours worked and dealing with any performance issues.
Attend and actively participate in team meeting.
Participation in the Out Of Hours rota, to receive emergency calls and if necessary attend to site outside of normal working hours.
Manage items relating to statutory compliance to ensure the Trust undertake inspection and receipt of documents within agreed timescales.
Adhere to all governance arrangements in place across the areas of responsibility and participate in risk register reviews on a monthly bases to ensure the progress of delivery of any mitigating actions can be evidenced
Job description
Job responsibilities
Undertake and record monthly site inspections of all matters relating to facilities and maintenance, raising and resolving issues with suppliers within agreed timescales, this will include gardening, pest control, window cleaning, waste removal, quality of repairs completed etc. Dealing with contractor grievances and any performance issues.
Delivery of delegated projects in the estate and facilities investment programme, including design, obtaining tenders, liaison with consultants and statutory bodies, agreeing standards and ensuring they are meet acceptance standards.
Provide technical drawings using CAD, use of drawing measurement, surveying tools and equipment
Capture and record building data to ensure we hold all relevant information relating to building components and building safety.
Undertake and record fire safety inspections related to fire door operation & compliance.
Review records regarding Asbestos and ensure annual inspections are undertaken.
Use specialist equipment to capture asset data information at stations and its upload to internal systems.
Line manage all cleaning staff under your direction to include recruitment, training monitoring of work activity, authorising of hours worked and dealing with any performance issues.
Attend and actively participate in team meeting.
Participation in the Out Of Hours rota, to receive emergency calls and if necessary attend to site outside of normal working hours.
Manage items relating to statutory compliance to ensure the Trust undertake inspection and receipt of documents within agreed timescales.
Adhere to all governance arrangements in place across the areas of responsibility and participate in risk register reviews on a monthly bases to ensure the progress of delivery of any mitigating actions can be evidenced
Person Specification
Qualifications, Accreditations, Education
Essential
- Hold specialist works and building or facilities knowledge including legislation to degree level or equivalent, post graduate knowledge through training, experience
- Proven planning and organisational skills
- Ability to deliver deadlines through effective time management skills; including ability to prioritise work and manage distractions and conflicting demands
Experience
Essential
- Proven experience on how to plan, organise complex activities, requiring formulation, adjustment within a building and facilities field
- Able to contributes to review and development of estates projects related policies
- Working in dusty and unpleasant conditions
Knowledge and Skills
Essential
- Demonstrable experience at managing employees within estates facilities and maintenance operations function
- Knowledge/understanding of statutory and local requirements relevant to estates & facilities management operations
- Able to prepares technical drawings using CAD, use of drawing measurement, surveying tools and equipment
- Able to work at height using surveying equipment
Person Specification
Qualifications, Accreditations, Education
Essential
- Hold specialist works and building or facilities knowledge including legislation to degree level or equivalent, post graduate knowledge through training, experience
- Proven planning and organisational skills
- Ability to deliver deadlines through effective time management skills; including ability to prioritise work and manage distractions and conflicting demands
Experience
Essential
- Proven experience on how to plan, organise complex activities, requiring formulation, adjustment within a building and facilities field
- Able to contributes to review and development of estates projects related policies
- Working in dusty and unpleasant conditions
Knowledge and Skills
Essential
- Demonstrable experience at managing employees within estates facilities and maintenance operations function
- Knowledge/understanding of statutory and local requirements relevant to estates & facilities management operations
- Able to prepares technical drawings using CAD, use of drawing measurement, surveying tools and equipment
- Able to work at height using surveying equipment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
