Job summary
We currently have great opportunity for an experienced staff member to join our team as a Health Roster Project Lead. The post holder will work closely with our management teams to support provision of an expert and responsive roster service to all Trust staff. We are looking for enthusiastic individual with an outgoing personality and excellent customer service skills to enhance our service.
Main duties of the job are:
implement all system upgrades
increasing quality & compliance
act as lead administrator for all Allocate modules
management of expenses & Wagestream systems
plan training sessions for internal/external staff as needed
produce reports
manage day to day activity of the support team/s
help to develop existing members of the team, empowering them to increase their knowledge and expertise
Excellent communication skills are essential as the post requires the ability to develop and maintain professional working relationships with staff, Ward/Department Managers, suppliers as well as HR colleagues. You should also have excellent IT skills (Safe Care, Health Roster, NHSP, ESR, TRAC, Easy & Wagestream), and confidence in producing and analyzing reports, identifying trends and monitoring KPIs.
This is an excellent opportunity for someone who is looking to develop their experience and knowledge within the NHS roster area and be part of a dedicated and forward-thinking team.
Main duties of the job
This role is to project lead and support the Trust's Health Roster program and re-introduce best ways of working.
The Health Roster Project Lead will work with ward and clinical managers in the early stages of projects to develop and implement staff rosters that support the Trust services and comply with Trust policies.
Working with Trust service leads to implement Health Roster and Temporary Staffing system enhancements to improve and support the Trust's staffing and Safe Care model.
Promoting best practice and assist with the implementation of new Health Roster modules/new units to ensure optimal use and achievement of benefits for the Trust.
The post holder will work with project colleagues to achieve all related finance and performance targets set for the project.
About us
North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.Our Five-Year Strategy:
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We will provide consistently high-quality care closer to home.
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With our partners in North London and each borough we will ensure equity of outcome for all
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We will offer great places to work, providing staff with supportive environment to deliver outstanding care.
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We will be more effective as an organisation by pioneering research, quality improvement and technology.
In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.
Job description
Job responsibilities
Re-introduce and implement Health Roster to Trust service areas where uptake or non-compliance is occurring.
Work with service leads, clinical leads and management to discuss implementation of Health Roster to ensure compliance and best practice across the Trust services.
Ensure Trust Communication and standard Operating Procedures (SOP) are published and in place.
Working with management teams to ensure the successful delivery of the Health Roster project across the Trust.
Co-ordinate and plan the phases of the Health Roster project and facilitate the preparation work in all areas.
Work with key staff to implement Health Roster across all wards and departments.
Co-ordinate, arrange and deliver system training to all managers and deputies.
Arrange and deliver training on the web-based E-Rostering system for all staff.
Work with IT, payroll and temporary staffing to realise maximum efficiency of the E-Rostering system.
Assist in the development of a Trust-wide roster policy and ensure that the rules are applied within the E-Rostering system.
Act as an advocate for E-Rostering within the Trust and to be involved with project communications.
Provide system management and user support for the E-Rostering system, manage software upgrades and support documentation.
Review the authorisation hierarchy to reflect the correct authorisation structure.
Review the expense claims in line with Trust policy.
Re-introduce the E-expenses model to reduce paper claims, where possible.
Work with the Safe Care implementation team to ensure the model is embedded within business as usual.
Ensure Trust communication & Standard Operating Procedures (SOP) are published and in place.
Continue implementing and supporting mangers with Health Roster system and modules enhancements.
Job description
Job responsibilities
Re-introduce and implement Health Roster to Trust service areas where uptake or non-compliance is occurring.
Work with service leads, clinical leads and management to discuss implementation of Health Roster to ensure compliance and best practice across the Trust services.
Ensure Trust Communication and standard Operating Procedures (SOP) are published and in place.
Working with management teams to ensure the successful delivery of the Health Roster project across the Trust.
Co-ordinate and plan the phases of the Health Roster project and facilitate the preparation work in all areas.
Work with key staff to implement Health Roster across all wards and departments.
Co-ordinate, arrange and deliver system training to all managers and deputies.
Arrange and deliver training on the web-based E-Rostering system for all staff.
Work with IT, payroll and temporary staffing to realise maximum efficiency of the E-Rostering system.
Assist in the development of a Trust-wide roster policy and ensure that the rules are applied within the E-Rostering system.
Act as an advocate for E-Rostering within the Trust and to be involved with project communications.
Provide system management and user support for the E-Rostering system, manage software upgrades and support documentation.
Review the authorisation hierarchy to reflect the correct authorisation structure.
Review the expense claims in line with Trust policy.
Re-introduce the E-expenses model to reduce paper claims, where possible.
Work with the Safe Care implementation team to ensure the model is embedded within business as usual.
Ensure Trust communication & Standard Operating Procedures (SOP) are published and in place.
Continue implementing and supporting mangers with Health Roster system and modules enhancements.
Person Specification
Experience
Essential
- Experience of working with the Healthroster software modules (provided by Softcat plc)
- Previous experience within a healthcare setting and in project management
- Experience of coaching and training to varying groups of staff and level of expertise
Education
Essential
- Degree Level education or equivalent experience
Desirable
Skills
Essential
- Excellent interpersonal, organisation and planning skills, able to work to deadlines
- Ability to analyse complex information making appropriate recommendations
- Excellent communication skills (written and verbal)
Person Specification
Experience
Essential
- Experience of working with the Healthroster software modules (provided by Softcat plc)
- Previous experience within a healthcare setting and in project management
- Experience of coaching and training to varying groups of staff and level of expertise
Education
Essential
- Degree Level education or equivalent experience
Desirable
Skills
Essential
- Excellent interpersonal, organisation and planning skills, able to work to deadlines
- Ability to analyse complex information making appropriate recommendations
- Excellent communication skills (written and verbal)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
