Job summary
The postholder will support the efficient delivery of a range of delegated learning programmes for medical students and training/non-training grade doctors. Together with the Medical Education Manager, the postholder will provide high level support to learners, managers and profession heads across the Trust. This will be delivered through application of technical skills and understanding of Medical Education policies and processes, coupled with a high level of customer care.
Together with the Medical Education Manager, the postholder will be responsible for supporting the training needs of all the medical students and doctors across the partnership.
Main duties of the job
The postholder will support the efficient delivery of a range of delegated learning programmes for medical students and training/non-training grade doctors. Together with the Medical Education Manager, the postholder will provide high level support to learners, managers and profession heads across the Trust. This will be delivered through application of technical skills and understanding of Medical Education policies and processes, coupled with a high level of customer care.
Together with the Medical Education Manager, the postholder will be responsible for supporting the training needs of all the medical students and doctors across the partnership.
About us
The North London Mental Health Partnership - a Partnership of Barnet, Enfield and Haringey Mental Health NHS Trust (BEH) and Camden and Islington NHS Foundation Trust (C&I) - was first established in 2021 to better support service users, carers and partners to improve the mental health of everyone in North London. We are better able to address challenges through our two Trusts working more closely together, and ultimately create a united and powerful voice championing mental health and mental health services within North London.
Job description
Job responsibilities
Key Task and Responsibilities
- To be responsible for co-ordination and facilitation of educational and development programmes for undergraduate medical students, physician associate students, training and non-training grade doctors including the planning, delivery, monitoring and evaluation of the educational programmes
- To be responsible for supporting the coordination and execution of all academic and competency programmes for medical students, Physician Associate (PA) students, training and non-training grade doctors.
- To be responsible for co-ordinating the undergraduate and postgraduate induction programme including room bookings and liaison with speakers
- To co-ordinate the local teaching programme in liaison with the Undergraduate Lead, Site Tutors and Director/ Deputy Director of Medical
- To be responsible for the production of accurate and up to date induction packs for undergraduate and training grade doctors to include relevant Trust policies and clinical guidelines
- To be responsible for setting up quarterly Medical Education Board (MEB) meetings ensuring that venues are booked, and refreshments are available where appropriate
- To coordinate quarterly Medical Education Board (MEB) meetings including compiling and sending out agendas, taking and distributing minutes of meetings
- To support the Medical Education Manager in coordinating educational events including:
- Booking venues
- Co-ordinating and booking speakers for events
- Taking and recording bookings for courses/events
- Maintaining an attendance list
- Sending out reminders and keeping a waiting list, where appropriate
- Arranging travel and payment of fees
- Collation and analysis of programme feedback
- Issuing certificates of attendance and appreciation letter
- To administer study leave requests by doctors; monitoring study leave budget and study leave process via tracker spreadsheet ensuring:
- All relevant forms are completed
- Mandatory training is up to date
- Correct authorisation and funding is obtained
- Running a monthly report of training grade doctors study leave expenses for reimbursement by Health Education England.
- Running a monthly report of non-training grade doctors study leave expenses for the Finance Tea
- Liaise with the Medical Education Manager and Learning and Development Team to ensure mandatory training is carried out in line with Trust policy and the requirements of the Local Education and Training Board, Gold guide and NHS Litigation Authority (NHSLA) are met
- Participate in the local induction of new team members; ensuring new staff are aware of administrative processes and procedures.
- Support the delivery of sessions on teaching programmes when required.
External Assessments & Reporting
- Co-ordinate educational quality visits collating requisite evidence for educational standards and objectives as directed by Medical Education Manager
- Collate information/evidence in support of the Trust annual educational report as directed by Medical Education Manager.
Finance
- To be responsible for updating, monitoring and reporting on study budget.
- Commissioning and procurement for the Medical Education team, including provider sourcing, raising Purchasing Order numbers, day to day stock monitoring/maintenance and ordering of goods/services as directed by the Medical Education Manager.
- Maintaining a log of external speakers and role play actors usage for induction and other training sessions and reconciling this to the budget.
Communication
- Providing advice to Directors, Managers, staff within the Trust and external agencies on a range of subjects including induction; placement, study leave and relevant Trust policies.
- Co-ordinating induction and training sessions including liaison and arrangements for speakers and role play actors.
- Efficient and effective communication with learning suppliers/internal facilitators to ensure shared understanding of responsibilities and effective delivery of learning programmes.
- Ensure effective communication with external funding bodies/partners to ensure contractual obligations are met.
Job description
Job responsibilities
Key Task and Responsibilities
- To be responsible for co-ordination and facilitation of educational and development programmes for undergraduate medical students, physician associate students, training and non-training grade doctors including the planning, delivery, monitoring and evaluation of the educational programmes
- To be responsible for supporting the coordination and execution of all academic and competency programmes for medical students, Physician Associate (PA) students, training and non-training grade doctors.
- To be responsible for co-ordinating the undergraduate and postgraduate induction programme including room bookings and liaison with speakers
- To co-ordinate the local teaching programme in liaison with the Undergraduate Lead, Site Tutors and Director/ Deputy Director of Medical
- To be responsible for the production of accurate and up to date induction packs for undergraduate and training grade doctors to include relevant Trust policies and clinical guidelines
- To be responsible for setting up quarterly Medical Education Board (MEB) meetings ensuring that venues are booked, and refreshments are available where appropriate
- To coordinate quarterly Medical Education Board (MEB) meetings including compiling and sending out agendas, taking and distributing minutes of meetings
- To support the Medical Education Manager in coordinating educational events including:
- Booking venues
- Co-ordinating and booking speakers for events
- Taking and recording bookings for courses/events
- Maintaining an attendance list
- Sending out reminders and keeping a waiting list, where appropriate
- Arranging travel and payment of fees
- Collation and analysis of programme feedback
- Issuing certificates of attendance and appreciation letter
- To administer study leave requests by doctors; monitoring study leave budget and study leave process via tracker spreadsheet ensuring:
- All relevant forms are completed
- Mandatory training is up to date
- Correct authorisation and funding is obtained
- Running a monthly report of training grade doctors study leave expenses for reimbursement by Health Education England.
- Running a monthly report of non-training grade doctors study leave expenses for the Finance Tea
- Liaise with the Medical Education Manager and Learning and Development Team to ensure mandatory training is carried out in line with Trust policy and the requirements of the Local Education and Training Board, Gold guide and NHS Litigation Authority (NHSLA) are met
- Participate in the local induction of new team members; ensuring new staff are aware of administrative processes and procedures.
- Support the delivery of sessions on teaching programmes when required.
External Assessments & Reporting
- Co-ordinate educational quality visits collating requisite evidence for educational standards and objectives as directed by Medical Education Manager
- Collate information/evidence in support of the Trust annual educational report as directed by Medical Education Manager.
Finance
- To be responsible for updating, monitoring and reporting on study budget.
- Commissioning and procurement for the Medical Education team, including provider sourcing, raising Purchasing Order numbers, day to day stock monitoring/maintenance and ordering of goods/services as directed by the Medical Education Manager.
- Maintaining a log of external speakers and role play actors usage for induction and other training sessions and reconciling this to the budget.
Communication
- Providing advice to Directors, Managers, staff within the Trust and external agencies on a range of subjects including induction; placement, study leave and relevant Trust policies.
- Co-ordinating induction and training sessions including liaison and arrangements for speakers and role play actors.
- Efficient and effective communication with learning suppliers/internal facilitators to ensure shared understanding of responsibilities and effective delivery of learning programmes.
- Ensure effective communication with external funding bodies/partners to ensure contractual obligations are met.
Person Specification
Qualifications, experience, and knowledge
Essential
- 5 A-C GCSE (or equivalent) including English and Mathematics
- Experience of working within a large and complex organisation
Desirable
- Educated to A-level or with substantial equivalent experience
- Evidence of ongoing professional development
- Experience of working with the Higher Education Sector
- Course/programme administration including dealing with student/customer enquiries
Skills and abilities
Essential
- Excellent IT skills in email, spreadsheets, word processing, and databases
- Excellent organisational ability
- Ability to work accurately and with thorough attention to detail
- Ability to work independently and proactively, using own initiative
Person Specification
Qualifications, experience, and knowledge
Essential
- 5 A-C GCSE (or equivalent) including English and Mathematics
- Experience of working within a large and complex organisation
Desirable
- Educated to A-level or with substantial equivalent experience
- Evidence of ongoing professional development
- Experience of working with the Higher Education Sector
- Course/programme administration including dealing with student/customer enquiries
Skills and abilities
Essential
- Excellent IT skills in email, spreadsheets, word processing, and databases
- Excellent organisational ability
- Ability to work accurately and with thorough attention to detail
- Ability to work independently and proactively, using own initiative
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
