Job summary
Computer literacy is essential as you will be required to input information onto the Trust Administrative System (PAS). The successful candidates will also have a high level of accuracy and attention to detail and an understanding of confidentiality. Please note that all Medical Records require a significant physical effort whilst moving and handling Medical Records. The Medical Records Team are responsible for finding and preparing notes for hospital patients.
Main duties of the job
To provide an efficient Health Records Service. Maintaining a high level of accuracy and confidentiality at all times. Medical Records staff to ensure the efficient storage use and provision of Medical Records to support patient care. An appreciation and understanding of the confidential nature of the work is essential. You should be able to work as part of a very busy team and on your own imitative.
About us
The Royal Orthopaedic Hospital NHS Foundation Trust is one of the largest specialist orthopaedic units in Europe. We offer planned orthopaedic surgery to people locally, nationally and internationally.
Our Trust is a very special hospital; big enough to deliver world class services and small enough to offer exceptional patient and staff experience. We offer a working experience unique in the West Midlands and we're always on the lookout for passionate people to join our award-winning team.
The ROH is an equal opportunities employer. We employ people of difference and are committed to growing an inclusive culture, where difference is celebrated, and people feel able to bring their whole and authentic self to work.
We are a Disability Confident Leader and offer a range of inclusive, family friendly and flexible working arrangements and policies, to support our people in the workplace. Flexible working requests will be considered.
The Trust is committed to the Disability Confident Interview Scheme and will offer an interview to disabled applicants who meet the minimum criteria for a vacancy and consider them on their abilities.
If you have a disability and need any support with your application or require any reasonable adjustments to be implemented please do get in touch with the Recruiting Manager for this position so that the team can support you.
Job description
Job responsibilities
Locate, retrieve and collate records from the library and storage areas for Outpatient Clinics and Inpatient Admissions
Use vital customer service and communication skills to ascertain further information from staff at all levels throughout the hospital. To assist the provision of those Medical Records more difficult to locate
Respond immediately to ad hoc requests for clinics and admissions and deliver Medical Records as necessary.
Use computer tracking system to locate Medical Records ensuring that Medical Records are provided in the agreed timescale to minimise clinical risk.
Utilise the hospital email system as a means of communication in procurement and provision of Medical Records.
Maintain the library and storage areas and keeping your working environment in a tidy and workable condition taking particular responsibility for the maintenance of the area.
Ensure all health records handled are kept in good condition, details updated, repairs made and labels provided and all loose filing is filed accurately.
Undertake destruction of documents following standard procedures.
Deliver and collect notes from all areas of the hospital on a daily basis.
Carry out any other duties, which may be delegated by Supervisory staff.
To weed old medical records from file in accordance with current legislation for weeding and destruction of Medical Records.
Adhere to department KPI's.
Participate in The Trust Appraisal system.
Attend mandatory training annually.
To perform any other clerical duties such as filing and photocopying.
Job description
Job responsibilities
Locate, retrieve and collate records from the library and storage areas for Outpatient Clinics and Inpatient Admissions
Use vital customer service and communication skills to ascertain further information from staff at all levels throughout the hospital. To assist the provision of those Medical Records more difficult to locate
Respond immediately to ad hoc requests for clinics and admissions and deliver Medical Records as necessary.
Use computer tracking system to locate Medical Records ensuring that Medical Records are provided in the agreed timescale to minimise clinical risk.
Utilise the hospital email system as a means of communication in procurement and provision of Medical Records.
Maintain the library and storage areas and keeping your working environment in a tidy and workable condition taking particular responsibility for the maintenance of the area.
Ensure all health records handled are kept in good condition, details updated, repairs made and labels provided and all loose filing is filed accurately.
Undertake destruction of documents following standard procedures.
Deliver and collect notes from all areas of the hospital on a daily basis.
Carry out any other duties, which may be delegated by Supervisory staff.
To weed old medical records from file in accordance with current legislation for weeding and destruction of Medical Records.
Adhere to department KPI's.
Participate in The Trust Appraisal system.
Attend mandatory training annually.
To perform any other clerical duties such as filing and photocopying.
Person Specification
Experience
Essential
- Educated to GSCE level or equivalent Experience
Desirable
- Experience of working in a fast pace environment
Experience
Essential
- Educated to GSCE level or equivalent Experience
Desirable
- Experience of working in a fast pace environment
- Experience
Experience
Essential
- PREVIOUS EXPERIENCE IN A SIMILAR ROLE
Desirable
Person Specification
Experience
Essential
- Educated to GSCE level or equivalent Experience
Desirable
- Experience of working in a fast pace environment
Experience
Essential
- Educated to GSCE level or equivalent Experience
Desirable
- Experience of working in a fast pace environment
- Experience
Experience
Essential
- PREVIOUS EXPERIENCE IN A SIMILAR ROLE
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
