Job summary
An opportunity for secondment has arisen for a Data clerk/assistant to support Critical Care Outreach and the Vascular Access Service.
NHS Employees should ideally secure their manager's agreement for a secondment arrangement ideally prior to applying, as this will be a condition of any offer made. This vacancy is advertised on a fixed term basis as It has been established to provide cover for an employee on secondment and will end in 8 months or when the substantive postholder returns. Whilst this post is advertised on an acting / secondment basis there is the potential that this post may become permanent in the future.
Main duties of the job
The successful application will input data around activity for both service using excel, pull out analysis from the data for interpretation by the manager and the teams. They will be responsible for uploading the codes to PAS for the clinics, writing letter, arranging clinics and meetings, taking minutes and supporting the Lead in diary management and with admin and office duties including answering queries from the public re various clinics etc.
About us
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement, and living our values.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Job description
Job responsibilities
The successful application will input data around activity for both service using excel, pull out analysis from the data for interpretation by the manager and the teams. They will be responsible for uploading the codes to PAS for the clinics, writing letter, arranging clinics, meetings, taking minutes and supporting the lead with admin and office duties
Job description
Job responsibilities
The successful application will input data around activity for both service using excel, pull out analysis from the data for interpretation by the manager and the teams. They will be responsible for uploading the codes to PAS for the clinics, writing letter, arranging clinics, meetings, taking minutes and supporting the lead with admin and office duties
Person Specification
Qualifications
Essential
- Good general education to GSCE standard or equivalent which includes English language
- An appropriate qualification in word processing
- Experience of PA work
- Computer literate and good knowledge of Microsoft packages, in particularly Excel and PowerPoint
- ECDL
Desirable
- Good understanding of medical terminology
Experience
Essential
- The post holder must have experience of inputting data and obtaining reports from the software
- Experience working in an administrative role
- Experience of working in a busy office environment
- Previous experience dealing with the public both face to face and over the telephone
- Experience of taking minutes and organising meetings
- Experience of working with sensitive/confidential information
- Experience of using the hospital PAS, EPR, HIS and Oracle
Experience
Essential
- Ability to produce spread sheets and be able to represent these in graphical forms
- Strong communication and interpersonal skills
- Ability to deal with the public in a sympathetic manner, remaining calm and professional in the face of displays of anger/distress
- Ability to organise work and to work unsupervised, adapting to changing priorities
- Ability to work under pressure and to react rapidly to changing requirements
- Ability to draft letters and emails without supervision
- PA skills - diary management, supporting the manager and her deputies with analytical work
Knowledge
Essential
- Working knowledge of computers and databases
- Must demonstrate a knowledge of CCOT and VAS service delivery
additional
Essential
- Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation
Person Specification
Qualifications
Essential
- Good general education to GSCE standard or equivalent which includes English language
- An appropriate qualification in word processing
- Experience of PA work
- Computer literate and good knowledge of Microsoft packages, in particularly Excel and PowerPoint
- ECDL
Desirable
- Good understanding of medical terminology
Experience
Essential
- The post holder must have experience of inputting data and obtaining reports from the software
- Experience working in an administrative role
- Experience of working in a busy office environment
- Previous experience dealing with the public both face to face and over the telephone
- Experience of taking minutes and organising meetings
- Experience of working with sensitive/confidential information
- Experience of using the hospital PAS, EPR, HIS and Oracle
Experience
Essential
- Ability to produce spread sheets and be able to represent these in graphical forms
- Strong communication and interpersonal skills
- Ability to deal with the public in a sympathetic manner, remaining calm and professional in the face of displays of anger/distress
- Ability to organise work and to work unsupervised, adapting to changing priorities
- Ability to work under pressure and to react rapidly to changing requirements
- Ability to draft letters and emails without supervision
- PA skills - diary management, supporting the manager and her deputies with analytical work
Knowledge
Essential
- Working knowledge of computers and databases
- Must demonstrate a knowledge of CCOT and VAS service delivery
additional
Essential
- Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust
Address
Royal Albert Edward Infirmary
Wigan Lane
Wigan
WN1 2NN
Employer's website
http://www.wwl.nhs.uk/ (Opens in a new tab)
