Job summary
The Procurement Department coordinates the sourcing, contracting and buying of goods and services to meet the operational requirements of theTrust.
An opportunity has arisen in the position of a Band 4 Contracts Officer (Maintenance) to work within a top performing, award winning Procurement team.
We are seeking to appoint an enthusiastic, well organized person to work within the team, providing integral support to the Trust. The post holder will be responsible for the overall management of the Trusts maintenance & service contracts.
Please note - previous applicants need not apply.
Main duties of the job
Undertaking eProcurement systems support activities.
To assist in ensuring that the Trust's purchasing activities are undertaken in an efficient and effective manner.
Responsible for sourcing goods, negotiating best value, processing supplier transactions.
About us
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement, and living our values 'the WWL Way'.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Job description
Job responsibilities
- To negotiate best value with suppliers and influence internal customer to use the services of the procurement function and contribute to the achievement of the Trusts savings target.
- To advise on options when placing orders and encourage use of catalogues in line with department and wider strategy.
- To provide advice on sourcing products from appropriate suppliers as necessary.
- To provide advice and help in respect of general supplies queries from staff within the Trust, providing resolution to queries or problems where appropriate.
- To work with the Trusts Accounts Payables section to assist in matching orders to invoices when applicable and review to ensure outstanding issues are cleared in a timely manner.
- To deal with any issues requiring investigation (e.g. goods returned to suppliers) and work with the Trusts finance team to bring to resolution.
- To produce regular management reports aimed at ensuring that users have the appropriate information to aid business decision making.
- Provide management information as and when requested.
- To provide routine advice to the Trusts departments and project teams with regard to tendering requirements, with emphasis upon ensuring that the procurement process is run smoothly and in the best interests of the Trust.
- To have day-to-day responsibility for advising upon and undertaking procurement activities, this will involve the purchase of goods and services up to a maximum £50k.
- To provide professional procurement advice and supporting documentation to focus groups set up to consider the Trusts purchasing activities.
- To support clinicians in organising product trials, analysing quotations and question documents, and undertaking evaluations which lead to best value purchasing practice.
- To ensure that recommendations for purchases are fully explained using appropriate relevant evaluation criteria, delivered in accordance with timescales and remains within budget
- To assist the eProcurement manager in maintaining the Trusts purchasing catalogues, ensuring accurate, relevant and up to date information.
- To work in conjunction with NHS Supply Chain, Shared Business Services (SBS), and other relevant collaborative organisations to ensure that the Trust is maximising benefits through nationally awarded agreements where possible.
- To support the Trusts eProcurement manager in ensuring that the terms of these agreements are reflected within the Trusts catalogues.
- To provide support and advice to the internal users of the Trusts procurement system.
- To manage the commercial interface between the Trust and the market place though regular contact with end users and supplier representatives.
- To keep abreast of changes within the trust and external markets and ensure that key users are updated as required.
- To develop opportunities to work in partnership with other Trusts in order to improve value for money.
Job description
Job responsibilities
- To negotiate best value with suppliers and influence internal customer to use the services of the procurement function and contribute to the achievement of the Trusts savings target.
- To advise on options when placing orders and encourage use of catalogues in line with department and wider strategy.
- To provide advice on sourcing products from appropriate suppliers as necessary.
- To provide advice and help in respect of general supplies queries from staff within the Trust, providing resolution to queries or problems where appropriate.
- To work with the Trusts Accounts Payables section to assist in matching orders to invoices when applicable and review to ensure outstanding issues are cleared in a timely manner.
- To deal with any issues requiring investigation (e.g. goods returned to suppliers) and work with the Trusts finance team to bring to resolution.
- To produce regular management reports aimed at ensuring that users have the appropriate information to aid business decision making.
- Provide management information as and when requested.
- To provide routine advice to the Trusts departments and project teams with regard to tendering requirements, with emphasis upon ensuring that the procurement process is run smoothly and in the best interests of the Trust.
- To have day-to-day responsibility for advising upon and undertaking procurement activities, this will involve the purchase of goods and services up to a maximum £50k.
- To provide professional procurement advice and supporting documentation to focus groups set up to consider the Trusts purchasing activities.
- To support clinicians in organising product trials, analysing quotations and question documents, and undertaking evaluations which lead to best value purchasing practice.
- To ensure that recommendations for purchases are fully explained using appropriate relevant evaluation criteria, delivered in accordance with timescales and remains within budget
- To assist the eProcurement manager in maintaining the Trusts purchasing catalogues, ensuring accurate, relevant and up to date information.
- To work in conjunction with NHS Supply Chain, Shared Business Services (SBS), and other relevant collaborative organisations to ensure that the Trust is maximising benefits through nationally awarded agreements where possible.
- To support the Trusts eProcurement manager in ensuring that the terms of these agreements are reflected within the Trusts catalogues.
- To provide support and advice to the internal users of the Trusts procurement system.
- To manage the commercial interface between the Trust and the market place though regular contact with end users and supplier representatives.
- To keep abreast of changes within the trust and external markets and ensure that key users are updated as required.
- To develop opportunities to work in partnership with other Trusts in order to improve value for money.
Person Specification
Qualifications
Essential
- Minimum GCSE or equivalent
Desirable
- ECDL or equivalent
- Member of the Charter Institute of Purchasing & Supply or studying towards full membership
Experience
Essential
- Experience of working in a Purchasing and Supply
- Experience of utilising eProcurement systems
Desirable
- Working knowledge of Public Sector Procurement
Skills
Essential
- Computer Literate including working knowledge of Microsoft Office applications
- Highly customer focused
- Confident communicator with developed interpersonal skills
- Literacy/numeracy skills
- Excellent organisational skills
- Ability to work on own initiative
- Ability to work under pressure
- Highly motivated
Knowledge
Essential
- Knowledge of procurement related Standing Financial Instructions
Person Specification
Qualifications
Essential
- Minimum GCSE or equivalent
Desirable
- ECDL or equivalent
- Member of the Charter Institute of Purchasing & Supply or studying towards full membership
Experience
Essential
- Experience of working in a Purchasing and Supply
- Experience of utilising eProcurement systems
Desirable
- Working knowledge of Public Sector Procurement
Skills
Essential
- Computer Literate including working knowledge of Microsoft Office applications
- Highly customer focused
- Confident communicator with developed interpersonal skills
- Literacy/numeracy skills
- Excellent organisational skills
- Ability to work on own initiative
- Ability to work under pressure
- Highly motivated
Knowledge
Essential
- Knowledge of procurement related Standing Financial Instructions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
