Facilities Compliance Co-ordinator

Job description

Job responsibilities

Planning and Organisational Duties

To assist in the waste processes as identified in the Trusts Waste Management Policy, also identify any shortcoming in the handling of clinical and all other waste.

Monitoring and checking of methods used for waste segregation, handling and transportation.

To assist in the monitoring and the performance of the clinical and domestic waste contractors and all other external waste disposal contractors.

To liaise with the Waste Supervisor and / or Portering Team regarding waste issues, monitoring of waste compounds and arranging waste collections.

Liaise as necessary with multi-disciplinary teams within the Trust and external waste contractors as directed.

Implement waste procedures and training on wards and departments.

A significant part of the role will be monitoring and advising wards and departments on how they handle waste and advising of deficiencies where these arise.

Report problems with compactors or skips to the contractors.

Other waste related duties as directed by the Waste Manager.

Communications and Key Working Relationships

Communication at a senior level and the establishment of good working relationships are a fundamental part of this post and are both with staff at all levels advising of their responsibilities under waste and transport legislation, communicating changes in legislation and highlighting problems or deficiencies at a local level with waste segregation compliance. With external waste contractors, regarding quality of services.

Attend committees and groups in the absence of the Waste Manager, where waste management is recognised in the Terms of Reference. These could include Corporate and Local Divisional Occupational Safety and Health Committees and Infection Prevention Control meetings etc.

Liaise and support the Trusts appointed External Auditors in the undertaking of the pre-acceptance clinical waste and dangerous goods audits within the Acute and Community settings.

Assist with queries and complaints from Trust staff, contractors, general public and key stakeholders on waste issues.

Responsibility for Finance

Assist in the monitoring, recording and querying of waste invoices and raising any necessary credit queries.

Raising necessary orders on Oracle, updating new suppliers forms and ensuring invoices are released for payment.

Ensure rebates are obtained from contractors and internal Trust sites.

Creating and updating relevant spreadsheets for financial monitoring and ERIC Returns, raising any anomalies with the Waste Manager.

Monitoring and recording of waste collections including tonnages and financial information.

Compliance with Trusts SFIs and Local procedures.

Responsibility for Human Resources

• Act as Line Manager of the Waste Supervisor.
• Conduct one-to-one meetings and performance development reviews with the Waste Supervisor.
• Work closely with the Waste Supervisor and Porters in undertaking waste duties.
• Attend courses as directed, ensure compliance with mandatory training.
• Compliance with Trust and Local procedures.

Responsibility for Health & Safety

Compliance with the Health & Safety at Work Act 1974 the post holder is required to fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessment of all situations, the taking of appropriate actions and reporting of all incidents, near misses and hazards, and a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions.

Responsibility for Teaching

Training of groups of staff in the correct waste disposal technique.

Work Circumstances & on-call

Will be expected to travel around all Acute hospital sites and Community premises.

Will be expected to travel to Waste Plants for meetings / audit purposes.

When conducting audits will be required to open clinical waste, domestic and offensive waste bins to ensure correct segregation.

Could come into contact with anatomical waste, bodily fluids, contaminated waste.

May have to manoeuvre heavy waste bins when undertaking audits.

Work could be outside in all weather conditions when checking waste compounds.

Flexibility will be required to meet the needs of the service with occasional work outside core hours.

Person Specification

Qualifications

Essential

• Minimum level NVQ level 3 or an equivalent level of experience.
• an understanding of Waste Management.
• Willing to undertake waste / environmental qualification during first year of employment.

Desirable

• NVQ level 3 qualification in waste or environmental management.

Experience

Essential

• Experience of waste management streams within a healthcare environment.
• Experience of working within a complex / multi-site organisation.
• Experience within an Estates and Facilities Management service.

Desirable

• Understanding of auditing processes
• Knowledge of HTM07-01 Safe and Sustainable Management of Healthcare Waste.
• Experience in communicating at a senior level.
• Experience in training groups of staff.

Skills

Essential

• IT literate with the ability to utilise Microsoft word, excel and e-mail and be aware of new advances in technology.
• Experience in creating and updating spreadsheets
• Organisational skills / managing diary systems and tracking information
• Problem solving skills
• Good communication skills
• Ability to assist in waste audits / surveys and present findings in an easily digestible form.
• Ability to work under own initiative, when needed and prioritise work streams.

Desirable

• Have interpersonal and presentation skills.
• Ability to motivate colleagues in implementing waste control.
• Previous use of compactor or other waste handling equipment
• Demonstrable skills in liaising and negotiating with all employees in a hospital / healthcare environment.

Knowledge

Essential

• Knowledge of waste streams in healthcare settings and importance of segregation and safe handling.
• Knowledge of the Oracle or similar purchase order systems.

Desirable

• Understanding of current Waste Management Legislation and working practices.
• Understanding of Transport Regulations and working practices.

Additional

Essential

• Ability to travel across Trust and community premises.
• Ability to travel to Waste Plants nationwide.
• Ability to work flexible hours to suit job requirements.
• Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation.

Desirable

• Extensive knowledge of all NHS policies and procedures.
• Car owner/Driver.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust

Address

Estates & Facilities Department

Buckingham Row

Wigan

WN1 1XX

Employer's website

http://www.wwl.nhs.uk/ (Opens in a new tab)