Job summary
This post will provide support to our medical divisions, with their end-to-end recruitment process for all grades of medical staff. There will also be opportunities to gain experience in a variety of other medical staffing work tasks including temporary staffing processes, junior doctors in training processes and other project work.
This post is advertised as a part time job share of 22.5 hours / 3 days per week and will cover Thursdays and Fridays as standard. The third day would be negotiable with Mondays-Wednesdays so provide cross over with the other post holder in the job share.
The Medical Workforce is a newly formed team in the last 12 months so this is a great opportunity to become part of an evolving team that has many different aspects to get involved with. The role would benefit someone who has previous experience of working on the TRAC recruitment system and a basic knowledge of medical recruitment and contracts.
Main duties of the job
The post holder will oversee the end-to-end recruitment process for all medical vacancies within a specific clinical Division but also provide cross cover for the other Recruitment Officers within the Medical Workforce team.
The key duties for this role will be:
- Identifying vacant posts and working with Recruiting Managers to raise vacancies.
- Support Recruiting Managers with planning of shortlisting, interview and offers stages.
- Identifying vacancies from our Doctor in Training post and maintaining changeover records of all incoming and outgoing rotational doctors.
- Process on-boarding of all doctors.
- Issuing of contracts, amendment to contracts and standard employment letters.
About us
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement, and living our values 'the WWL Way'.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.
On-Call
Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational.
Job description
Job responsibilities
To work in partnership with Recruitment Team colleagues to provide a pro-active, solution focussed and high quality Recruitment Service within defined KPIs in order to achieve service objectives and outcomes. Contribute to the working procedures of the Team to support Employer of Choice status.The Recruitment Officer is responsible for administering the Recruitment process, from end to end to include medical staff changeover and will actively engage with Recruitment Assistants , who undertake pre-employment clearances, to ensure the timely delivery of a quality recruitment service for all staff groups within allocated divisions.It is important for the Recruitment Officer to develop and maintain positive working relationships with Recruiting Managers in order to provide a client centred Recruitment Service. The Recruitment Officer will provide advice to recruiting managers in order to ensure their recruitment is processed efficiently and in line Trust Policies and procedures, and with legislation and best practice.
Working together, the Recruitment Officers and Assistants will maintain a green dashboard within the TRAC Recruitment Management system each day and ensure that all messages are actioned within either defined KPIs .
Job description
Job responsibilities
To work in partnership with Recruitment Team colleagues to provide a pro-active, solution focussed and high quality Recruitment Service within defined KPIs in order to achieve service objectives and outcomes. Contribute to the working procedures of the Team to support Employer of Choice status.The Recruitment Officer is responsible for administering the Recruitment process, from end to end to include medical staff changeover and will actively engage with Recruitment Assistants , who undertake pre-employment clearances, to ensure the timely delivery of a quality recruitment service for all staff groups within allocated divisions.It is important for the Recruitment Officer to develop and maintain positive working relationships with Recruiting Managers in order to provide a client centred Recruitment Service. The Recruitment Officer will provide advice to recruiting managers in order to ensure their recruitment is processed efficiently and in line Trust Policies and procedures, and with legislation and best practice.
Working together, the Recruitment Officers and Assistants will maintain a green dashboard within the TRAC Recruitment Management system each day and ensure that all messages are actioned within either defined KPIs .
Person Specification
Qualifications
Essential
- Educated to A-Level standard or equivalent experience
Skills
Essential
- Able to prioritise own workload and work to defined timescales
- Excellent written & verbal communication skills
- IT literate
- Ability to communicate with all levels of staff, with tact and diplomacy
Desirable
- Influencing skills
- Report writing skills
- Advanced IT skills
Knowledge
Essential
- Knowledge of the work of a human resources department
- Knowledge of NHS/Medical & Dental terms and conditions of service
- Working knowledge of Equal Opportunities legislation
- Knowledge of GDPR, and importance of maintaining confidentiality with an HR environment
- Ability to deal with all issues sensitively and in a confidential manner
Desirable
- Knowledge of medical career structure, and Medical and Dental Terms and Conditions
- Knowledge of Recruitment Practices
Experience
Essential
- Experience of office procedures/equipment
- Experience of providing first line advice regarding recruitment and selection processes, best practice and legislative requirements
Desirable
- Experience of working within a human resources, recruitment or medical staffing department
Additional
Essential
- Able to be flexible with working hours & location
- Able to concentrate for long periods to undertake certain aspects of work
- Able to handle regular interruptions as work is usually unpredictable
- Occasional exposure to emotional circumstances
- Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary without hesitation
Person Specification
Qualifications
Essential
- Educated to A-Level standard or equivalent experience
Skills
Essential
- Able to prioritise own workload and work to defined timescales
- Excellent written & verbal communication skills
- IT literate
- Ability to communicate with all levels of staff, with tact and diplomacy
Desirable
- Influencing skills
- Report writing skills
- Advanced IT skills
Knowledge
Essential
- Knowledge of the work of a human resources department
- Knowledge of NHS/Medical & Dental terms and conditions of service
- Working knowledge of Equal Opportunities legislation
- Knowledge of GDPR, and importance of maintaining confidentiality with an HR environment
- Ability to deal with all issues sensitively and in a confidential manner
Desirable
- Knowledge of medical career structure, and Medical and Dental Terms and Conditions
- Knowledge of Recruitment Practices
Experience
Essential
- Experience of office procedures/equipment
- Experience of providing first line advice regarding recruitment and selection processes, best practice and legislative requirements
Desirable
- Experience of working within a human resources, recruitment or medical staffing department
Additional
Essential
- Able to be flexible with working hours & location
- Able to concentrate for long periods to undertake certain aspects of work
- Able to handle regular interruptions as work is usually unpredictable
- Occasional exposure to emotional circumstances
- Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary without hesitation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
