Job summary
The posts' primary purpose is to assist in the reconciliation of key control accounts and providing support to both cash, capital and VAT related functions to ensure key deadlines, statutory requirements and key performance indicators are achieved.
Working as part of a team the post holder will contribute to the efficient operation of the Controls and Treasury team ensuring that control accounts are reconciled on a monthly basis and suspense accounts and recharge codes are cleared in accordance with internal timetables. The post holder will assist in the maintenance of the Trust's banking facilities, bank mandates, completion of VAT returns in accordance with statutory deadlines and will undertake the completion of a number of year end working papers to support the production of year end accounts.
Each member of the team will be allocated specific day to day tasks but will be expected to rotate duties on a periodic basis and cover for colleagues as and when appropriate.
Main duties of the job
Proactively contribute to the production of the Trust's monthly financial information and annual statutory accounts.
Responsible for reconciling complex control accounts with supporting working papers each month, including collating nominal ledger reconciled year end creditor and accrual balances.
Utilise a range of computerised and manual systems to reconcile/support control accounts, providing guidance and support to external stakeholders
Responsible for monitoring and clearing suspense/recharge codes.
Responsible for the completion of a number of working papers to support figures reported in the Trust Annual Accounts.
Assist in the completion of the NHS agreement of balances exercise in relation to income and expenditure transactions.
About us
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement, and living our values 'the WWL Way'.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Job description
Job responsibilities
- Reconciliation of control accounts in accordance with month end timetables.
- To have a detailed understanding of accounting procedures.
- Proactively contribute to the production of the Trusts monthly financial information and annual statutory accounts.
- Responsible for reconciling complex control accounts with supporting working papers each month, including collating nominal ledger reconciled year end creditor and accrual balances.
- Utilise a range of computerised and manual systems to reconcile/support control accounts, providing guidance and support to external stakeholders.
- Responsible for monitoring and clearing suspense/recharge codes.
- Communicate to finance/non finance colleagues finance policies and procedures in line with Trust SFIs (Standing Financial Instructions).
- Provide guidance and advice to colleagues in relation to corrective action required in the nominal ledger, procedures in respect of control account reconciliations, and finance trainee accountant coaching.
- Responsible for the completion of a number of working papers to support figures reported in the Trust Annual Accounts.
- Assist in the completion of the NHS agreement of balances exercise in relation to income and expenditure transactions.
- Liaise with cashiering colleagues in order to reconcile and report patient monies.
- Liaise with internal/external auditors providing information/explanations as required.
- Liaise with members of the general public as required.
- Manage control sections archiving process for records, in line with applicable guidance.
- Continually seek to identify areas for improvement within Financial Services and propose procedures to facilitate this while understanding the impact of the sections work on other areas of the Finance department.
- Analyse, investigate and resolve financial queries, identifying solutions from a range of options.
- Responsible for the review of new supplier accounts, ensuring that all appropriate checks have been undertaken and no duplicate accounts are provided.
- Responsible for forwarding new supplier details and other documents to SBS as and when necessary.
- Responsible for planning and organising own workloads to meet departmental timetables and deadlines.
- Required to work between a number of tasks at any one time, prioritising workload as required.
- Prepare monthly VAT return and reconciliation including liaising with Trusts VAT advisors and ad hoc tasks as required.
- Liaise with inventory managers to ensure timely and accurate inventory reporting. Co-ordination of year end stock takes and petty cash counts
Job description
Job responsibilities
- Reconciliation of control accounts in accordance with month end timetables.
- To have a detailed understanding of accounting procedures.
- Proactively contribute to the production of the Trusts monthly financial information and annual statutory accounts.
- Responsible for reconciling complex control accounts with supporting working papers each month, including collating nominal ledger reconciled year end creditor and accrual balances.
- Utilise a range of computerised and manual systems to reconcile/support control accounts, providing guidance and support to external stakeholders.
- Responsible for monitoring and clearing suspense/recharge codes.
- Communicate to finance/non finance colleagues finance policies and procedures in line with Trust SFIs (Standing Financial Instructions).
- Provide guidance and advice to colleagues in relation to corrective action required in the nominal ledger, procedures in respect of control account reconciliations, and finance trainee accountant coaching.
- Responsible for the completion of a number of working papers to support figures reported in the Trust Annual Accounts.
- Assist in the completion of the NHS agreement of balances exercise in relation to income and expenditure transactions.
- Liaise with cashiering colleagues in order to reconcile and report patient monies.
- Liaise with internal/external auditors providing information/explanations as required.
- Liaise with members of the general public as required.
- Manage control sections archiving process for records, in line with applicable guidance.
- Continually seek to identify areas for improvement within Financial Services and propose procedures to facilitate this while understanding the impact of the sections work on other areas of the Finance department.
- Analyse, investigate and resolve financial queries, identifying solutions from a range of options.
- Responsible for the review of new supplier accounts, ensuring that all appropriate checks have been undertaken and no duplicate accounts are provided.
- Responsible for forwarding new supplier details and other documents to SBS as and when necessary.
- Responsible for planning and organising own workloads to meet departmental timetables and deadlines.
- Required to work between a number of tasks at any one time, prioritising workload as required.
- Prepare monthly VAT return and reconciliation including liaising with Trusts VAT advisors and ad hoc tasks as required.
- Liaise with inventory managers to ensure timely and accurate inventory reporting. Co-ordination of year end stock takes and petty cash counts
Person Specification
Qualifications
Essential
- NVQ Level 4 / AAT equivalent demonstrable experience
- 5 GCSEs (including Maths and English) or equivalent
Desirable
- Evidence of on-going professional training & development
Experience
Essential
- Experience in a financial accounting environment
Desirable
- Experience of NHS Finance, including Agreement of Balances
- Experience in using Oracle systems
- Experience of working with a Shared Services partner
Skills
Essential
- Attention to detail, with a methodical approach
- Ability to concentrate frequently for sustained periods on complex calculations, with accurate results
- Excellent communication and interpersonal skills
- IT literacy (accurate and speedy inputting skills) with strong spreadsheet skills
- Ability to meet targets and deadlines
Desirable
- Ability to deal sensitively with confidential information
- Knowledge of NHS VAT returns
Knowledge
Essential
- Experience of computerised financial systems
- Knowledge pertaining to financial control, best practice and financial procedures
- Knowledge of financial systems
- Knowledge of Finance concepts and principles, as applied to double entry bookkeeping; financial ledgers and 'feeder' systems; reconciliation; and financial reporting
Desirable
- Knowledge of accounts production
- Knowledge of NHS Finance (sector specific), including VAT
- Knowledge of IFRS/Monitor FT ARM
Additional
Essential
- Flexible/adaptable approach
- Motivated and professional manner
- Ability to work as part of a team and contribute to overall team effectiveness
- Ability to work under own initiative
Person Specification
Qualifications
Essential
- NVQ Level 4 / AAT equivalent demonstrable experience
- 5 GCSEs (including Maths and English) or equivalent
Desirable
- Evidence of on-going professional training & development
Experience
Essential
- Experience in a financial accounting environment
Desirable
- Experience of NHS Finance, including Agreement of Balances
- Experience in using Oracle systems
- Experience of working with a Shared Services partner
Skills
Essential
- Attention to detail, with a methodical approach
- Ability to concentrate frequently for sustained periods on complex calculations, with accurate results
- Excellent communication and interpersonal skills
- IT literacy (accurate and speedy inputting skills) with strong spreadsheet skills
- Ability to meet targets and deadlines
Desirable
- Ability to deal sensitively with confidential information
- Knowledge of NHS VAT returns
Knowledge
Essential
- Experience of computerised financial systems
- Knowledge pertaining to financial control, best practice and financial procedures
- Knowledge of financial systems
- Knowledge of Finance concepts and principles, as applied to double entry bookkeeping; financial ledgers and 'feeder' systems; reconciliation; and financial reporting
Desirable
- Knowledge of accounts production
- Knowledge of NHS Finance (sector specific), including VAT
- Knowledge of IFRS/Monitor FT ARM
Additional
Essential
- Flexible/adaptable approach
- Motivated and professional manner
- Ability to work as part of a team and contribute to overall team effectiveness
- Ability to work under own initiative
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
