Job summary
Medical Workforce Recruitment Administrator, Band 3 fixed term until 12th June 2024.
We have an exciting opportunity for an experienced administrator to support the development and growth of the medical temporary staffing workforce and support the on-boarding/recruitment for WWL employed medics and Lead Employer Doctors in Training.
If you would like to work in an area dedicated team to providing high quality support to our medical workforce then this could be an exciting role for you.
This vacancy is open to all internal and external candidates. NHS Employees should ideally secure their manager's agreement for a secondment arrangement ideally prior to applying, as this will be a condition of any offer made. This vacancy is advertised on a fixed term basis due to funding and will end on 12/06/2024. Whilst this post is advertised on a secondment basis there is the potential that this post may become permanent in the future.
Main duties of the job
Main duties of the job
The role of the Medical Workforce Recruitment Administrator is to be an integral part of the Medical Workforce Team. Supporting the delivery of a new temporary staffing system this role will co- ordinate the onboarding process for NHS bank workers joining the WWL internal bank.
The post holder will work closely with the Medical Recruitment/Temp Staffing Team Leader, Medical Workforce Recruitment Officers, Medical Workforce Officer and Rota Co-ordinators to identify areas of high locum usage and support in providing more cost-effective ways to provide medical cover.
The post holder will support the Medical Workforce Team in all aspects of Medical Workforce matters providing administration support.
About us
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement, and living our values 'the WWL Way'.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment at this time, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters so that we can manage individual and environmental risks, and so that we can support those who may be undecided about vaccination. If you are unvaccinated there is helpful advice and information available by contacting Covid-19.vaccine@wwl.nhs.uk where you can also find out more about how to access vaccinations. There is a current Government consultation underway which will determine whether some new starters may need to be vaccinated.
Job description
Job responsibilities
Key responsibilities
- Co ordinating the recruitment process for on boarding new locum doctors to the internal locum bank
- Promoting the Medical Locum bank ensuring internal doctors are on boarded and set up to work in the appropriate clinical areas
- Providing administration support to the Medical Locum Project Steering Group
- Supporting the Medical Workforce Officer in preparing Work schedules for doctors in training
- Supporting the Medical Workforce Officer and Lead in tasks that are delegated to this role
- Providing administration support to the Medical Locum Steering Group taking minutes and organising meetings
- Promote the Medical Temporary Staffing system providing day to day advice to the system users
- Working closely with the recruitment team to identify new doctors in training that are rotating to WWL to prepare work schedules as per the contractual timescales
- Identify new doctors that need access to HealthRoster and communicate with the Medical HealthRoster team to set up the accounts
- Support the monthly exception report process by providing administration support to close outstanding exception reports
- Manage time to seek swift resolutions to outstanding issues
- Support in communication of the new Medical Locum system to doctors, managers and rota coordinators
- Identify training requirements for the locum temporary staffing system and provide administration support to the Head of Medical Workforce who will deliver the training
- Be the first point of contact and provide support and advice to all users during the Medical Locum system implementation process
- Provide regular updates to locum doctors throughout the onboarding process
- Support payroll with any pay queries for locum doctors
Support staff with managing the change to a new electronic temporary staffing system
Job description
Job responsibilities
Key responsibilities
- Co ordinating the recruitment process for on boarding new locum doctors to the internal locum bank
- Promoting the Medical Locum bank ensuring internal doctors are on boarded and set up to work in the appropriate clinical areas
- Providing administration support to the Medical Locum Project Steering Group
- Supporting the Medical Workforce Officer in preparing Work schedules for doctors in training
- Supporting the Medical Workforce Officer and Lead in tasks that are delegated to this role
- Providing administration support to the Medical Locum Steering Group taking minutes and organising meetings
- Promote the Medical Temporary Staffing system providing day to day advice to the system users
- Working closely with the recruitment team to identify new doctors in training that are rotating to WWL to prepare work schedules as per the contractual timescales
- Identify new doctors that need access to HealthRoster and communicate with the Medical HealthRoster team to set up the accounts
- Support the monthly exception report process by providing administration support to close outstanding exception reports
- Manage time to seek swift resolutions to outstanding issues
- Support in communication of the new Medical Locum system to doctors, managers and rota coordinators
- Identify training requirements for the locum temporary staffing system and provide administration support to the Head of Medical Workforce who will deliver the training
- Be the first point of contact and provide support and advice to all users during the Medical Locum system implementation process
- Provide regular updates to locum doctors throughout the onboarding process
- Support payroll with any pay queries for locum doctors
Support staff with managing the change to a new electronic temporary staffing system
Person Specification
Qualifications
Essential
- Educated to GCSE level in Maths and English at grade C or above or equivalent
Desirable
- Customer care or business administration NVQ level 3
Experience
Essential
- Administration experience
- Customer service experience
Desirable
- Knowledge of Trac
- Knowledge of Medical Workforce/Medical Staffing processes
Skills
Essential
- Accurate data entry skills
- Able to build positive relationships with managers and colleagues
- Experience in managing multiple tasks and prioritising workload to match management objectives
- Fully conversant on Microsoft office software
Knowledge
Essential
- Up to date knowledge of recruitment - employment law and requirements for pre-employment screening including immigration, references and DBS
Desirable
- Knowledge of a medical locum bank system
- Knowledge of medical recruitment and junior doctor rotational processes
Person Specification
Qualifications
Essential
- Educated to GCSE level in Maths and English at grade C or above or equivalent
Desirable
- Customer care or business administration NVQ level 3
Experience
Essential
- Administration experience
- Customer service experience
Desirable
- Knowledge of Trac
- Knowledge of Medical Workforce/Medical Staffing processes
Skills
Essential
- Accurate data entry skills
- Able to build positive relationships with managers and colleagues
- Experience in managing multiple tasks and prioritising workload to match management objectives
- Fully conversant on Microsoft office software
Knowledge
Essential
- Up to date knowledge of recruitment - employment law and requirements for pre-employment screening including immigration, references and DBS
Desirable
- Knowledge of a medical locum bank system
- Knowledge of medical recruitment and junior doctor rotational processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
