Job summary
An exciting opportunity has arisen within WWL for an experienced, well-motivated and enthusiastic Data Administrator to join the Supportive and Palliative Care Team on a part time permanent basis. The role will consist of 30 hours a week over 7 days.
The main aim is to support the team with ongoing developments and provide support on a range of data projects. However the post holder will be required to provide cross cover for the supportive and palliative care support worker for periods of leave.
The role requires that the post holder produce and collate data using a range of data and information systems to produce routine reports. The post holder will ensure that data quality is at the forefront of their work and will be required to undertake data quality checks.
Data entry, analysis, validation and manipulation are key requirements of this role. It is essential that the post holder is confident in collating information from many sources. You should have knowledge and experience of using a range of excel software in addition to excellent IT skills with a working knowledge of Microsoft office.
Please note this vacancy may close before the advertised closing date if a sufficient number of suitable applications are received.
Candidates will be required to present original certificates for qualifications at interview stage.
Main duties of the job
- The role requires that the post holder to produce and collate data using a range of data and information systems to produce routine reports. The post holder will ensure that data quality is at the forefront of their work and will be required to undertake data quality checks.
- Data entry, analysis, validation and manipulation are key requirements of this role. It is essential that the post holder is confident in collating information from many sources. You should have knowledge and experience of using a range of excel software in addition to excellent IT skills with a working knowledge of Microsoft office.
About us
Choose Well - Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement, and living our values 'the WWL Way'.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.
Job description
Job responsibilities
Key results from the job holder
- The role requires that the post holder produce and collate data using a range of data and information systems to produce routine reports. The post holder will ensure that data quality is at the forefront of their work and will be required to undertake data quality checks.
- Data entry, analysis, validation and manipulation are key requirements of this role. It is essential that the post holder is confident in collating information from many sources. You should have knowledge and experience of using a range of excel software in addition to excellent IT skills with a working knowledge of Microsoft office.
Planning and Organisational Duties
- Ensure planning of own workload, liaising with colleagues to ensure that project deliverables are achieved.
- Ensure awareness of project timescales and working with colleagues to deliver project milestones within timescale.
- Timely and accurate processing of information relating to the teams data collection
Communications and Key Working Relationships
- Communicate interdepartmentally with all levels of staff and external agencies including community and charitable organisations.
- Adhere to Trust policies when accessing patient information.
- Maintain confidentiality and abide by the Data Protection Act and Genera
Responsibility for Finance
- Ensure that all resources and equipment that are used within the course of carrying out their duties are utilised in line with manufacturers instructions.
- Contribute to service development to look at ways to minimise waste and make savings in the use of resources.
- Provide cover for colleagues as appropriate to ensure service continuity
Responsibility for Human Resources
- Assist teams in providing cross cover for the work of absent clerical supports/assistants when necessary. Co-ordinates leave in line with the administration arrangements to ensure continuity of service.
- Support new staff induction together with the identification and support of their training requirements and demonstrating own duties to less experienced staff.
- Facilitate a supportive learning environment that enables all members of the administration team to develop.
- Recognise the effective utilisation of all appropriate development resources and opportunities, undertaking training where required.
- Promote the ethos of continuous improvement disseminating any new knowledge gained to other colleagues.
- Recognise and accept responsibility for own personal development. Fully participate in the Trusts appraisal system and personal development planning process on an annual basis
Responsibility for Health & Safety
- Compliance with the Health & Safety at Work Act 1974 the post holder is required to fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessment of all situations, the taking of appropriate actions and reporting of all incidents, near misses and hazards, and a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions.
Job description
Job responsibilities
Key results from the job holder
- The role requires that the post holder produce and collate data using a range of data and information systems to produce routine reports. The post holder will ensure that data quality is at the forefront of their work and will be required to undertake data quality checks.
- Data entry, analysis, validation and manipulation are key requirements of this role. It is essential that the post holder is confident in collating information from many sources. You should have knowledge and experience of using a range of excel software in addition to excellent IT skills with a working knowledge of Microsoft office.
Planning and Organisational Duties
- Ensure planning of own workload, liaising with colleagues to ensure that project deliverables are achieved.
- Ensure awareness of project timescales and working with colleagues to deliver project milestones within timescale.
- Timely and accurate processing of information relating to the teams data collection
Communications and Key Working Relationships
- Communicate interdepartmentally with all levels of staff and external agencies including community and charitable organisations.
- Adhere to Trust policies when accessing patient information.
- Maintain confidentiality and abide by the Data Protection Act and Genera
Responsibility for Finance
- Ensure that all resources and equipment that are used within the course of carrying out their duties are utilised in line with manufacturers instructions.
- Contribute to service development to look at ways to minimise waste and make savings in the use of resources.
- Provide cover for colleagues as appropriate to ensure service continuity
Responsibility for Human Resources
- Assist teams in providing cross cover for the work of absent clerical supports/assistants when necessary. Co-ordinates leave in line with the administration arrangements to ensure continuity of service.
- Support new staff induction together with the identification and support of their training requirements and demonstrating own duties to less experienced staff.
- Facilitate a supportive learning environment that enables all members of the administration team to develop.
- Recognise the effective utilisation of all appropriate development resources and opportunities, undertaking training where required.
- Promote the ethos of continuous improvement disseminating any new knowledge gained to other colleagues.
- Recognise and accept responsibility for own personal development. Fully participate in the Trusts appraisal system and personal development planning process on an annual basis
Responsibility for Health & Safety
- Compliance with the Health & Safety at Work Act 1974 the post holder is required to fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessment of all situations, the taking of appropriate actions and reporting of all incidents, near misses and hazards, and a statutory duty of care for their own personal safety and that of others who may be affected by their acts or omissions.
Person Specification
Qualifications
Essential
- NVQ 3 in Business or Administration (or equivalent) or relevant experience
Experience
Essential
- Demonstrable administration experience within an office environment
- Experience of using a wide range of Microsoft applications including Excel and Outlook
- Experience of dealing with sensitive and confidential information with an understanding of data protection legislation
Skills
Essential
- Accurate and efficient IT and keyboard skills.
- Effective interpersonal, organisational and communication skills
- Ability to communicate clearly with a wide variety of colleagues both verbally and in writing.
- Able to operate independently and as part of a team
Knowledge
Essential
- Knowledge of confidentiality and Data Protection
Additional
Essential
- Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation
- Sitting for extended periods of time sat at a VDU and light physical effort carrying stationery, archived information
- Prolonged periods of concentrating.
- Ability to respond to unpredictable work patterns and interruptions
Person Specification
Qualifications
Essential
- NVQ 3 in Business or Administration (or equivalent) or relevant experience
Experience
Essential
- Demonstrable administration experience within an office environment
- Experience of using a wide range of Microsoft applications including Excel and Outlook
- Experience of dealing with sensitive and confidential information with an understanding of data protection legislation
Skills
Essential
- Accurate and efficient IT and keyboard skills.
- Effective interpersonal, organisational and communication skills
- Ability to communicate clearly with a wide variety of colleagues both verbally and in writing.
- Able to operate independently and as part of a team
Knowledge
Essential
- Knowledge of confidentiality and Data Protection
Additional
Essential
- Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation
- Sitting for extended periods of time sat at a VDU and light physical effort carrying stationery, archived information
- Prolonged periods of concentrating.
- Ability to respond to unpredictable work patterns and interruptions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust
Address
Royal Albert Edward Infirmary
Wigan Lane
Wigan
WN1 2NN
Employer's website
http://www.wwl.nhs.uk/ (Opens in a new tab)
